EMSBo DMeeting Minutes031617
EMS
Board of Directors
Meeting Minutes
Meeting date: 3/16/2017
Call to order:
A Regular meeting of the Board of directors of EMS, was held at 687 Mc Kinley street, Suite #1, Eugene OR on March 16, 2017. The meeting convened at 6:08 PM, Clif Cox presiding and Tanda Linde secretary.
Board Members in attendance: Clif, Ben, Tanda, Dean, Jher
Board Members not in attendance: none
Quorum present? Yes / Provisional
Also Present Were: trolls, gefs, suit sprites, and machinery gnomes.
Approve agenda, and previous minutes.
Agenda:
Approve the agenda
Review previous meeting minutes
Officer’s Reports
Old Business:
Action Items from previous meetings
Insurance Quotes
New Business:
Non-Profit Round-up in Roseburg
Eugene Mini-Maker Faire Launch Party
Eugene Mini-Maker Faire (Itself)
What is Life.
Approval of Agenda: Motion was made by Clif and seconded by Ben to approve this meeting's proposed agenda.
The Motion carried with unanimous approval.
Approval of minutes: Motion was made by Ben and seconded by Clif to approve the minutes of the February 16, 2017 meeting.
The Motion carried with unanimous approval.
Officer's reports:
Champion (President) - Clif:
He thinks he’s resolved the issue with Comcast. Discount. Dean has password to pay online.
Thinks Dean should be updated to Keymaster for member non-payment.
Set up another walk through of Innovation District for new Board Members.
John Stapleton is still looking for $6 ma funding for the project. City is looking to hire a consultant. Project is on hold for now.
Planning on a donation run. (?)
Finish the Pick-a-part renovation.
He had to put it on hold a little while so he could update servers and software.
Treasurer - Dean:
Darrell and Dean work on transferring the financial stuff.
All worked out. Dean has the power to transact our finances. Current $2000+ in checking and $500 in paypal.
Unsure on the total number currently in the membership.
Continue to investigate Grant possibilities.
Secretary – Tanda:
Stay in contact City of Eugene on the Fix-It program.
City of Eugene, Stephanie and Aly did a walk through Friday, March 10th, 2017. They are really excited that we reached out to them. They loved the new space and look forward to having us host a fix-it cafe sometimes later this summer. Plans are still be made on their end and they had other spaces to investigate. Plan on hearing back from them in the beginning of April.
Organize the Pick-a-part and trash square.
Success!
Old business:
Action Item Review:
From 2/16/2017 Bo D Meeting (not addressed in Officer’s Reports)
Jher:
Continued work on updating the website.
Streamlining the website. Fresh look. Ease of Use. Need to update the Paypal and donation section with other ways to pay.
ACTION Item (Clif): to set up bitcoin account for EMS. Help get it on the website.
To get the business cards printed.
ARRIVED!!! Take a few, pass them out! Located on table by entry door.
Ben:
Investigate the details of getting a Patreon set up and will report back.
Patreon while it is easy to use and to set up reoccurring payments the fees are high. 5% fee in addition to the (up to) 10% fee for every transaction. Because we are a non-profit they would still be able to claim the tax donation.
Discussion about accepting payments and cash donations followed.
ACTION Item (Group): Research different online payment services with fee structures and report findings back to group at the next meeting.
Group:
(Group effort) To continue to clean and organize the shop.
Insurance Quotes
So far there only has been one that is inexpensive enough to afford. Tanda’s insurance agent has a quote for $680 per year. It breaks down to $250 down with roughly $50 per month for 9 months.
ACTION Item (Clif): To investigate “Board” Insurance.
Decision to be made at the next business Meeting April 6th, 2017.
New business:
Non-Profit Round-up in Roseburg
Flyer from the Non-Profit Association of Oregon came through the Board email. It is for a grant and non-profit information session in Roseburg on Monday, March 20, 2017 from 8-12.
ACTION Item (Tanda): Go to represent EMS and to gather information on the qualification processes.
Eugene Mini-Maker Faire Launch Party
Next Thursday, March 23rd, 2017 from 5:30 to 8:30p will be the Mini Maker Faire launch party. Does EMS want a table to have representation? Yes!
ACTION Item (Tanda): Post to discuss list to ask for people to help man the table and bring projects to showcase. To bring the flyers and business cards and banner to the party, set-up and watch the EMS table with Dean and others.
What is Life.
Dean was having to leave so we moved the last two items out of sequence to accommodate.
Confrence that Jher is involved in will be April 6-9th, 2017 in Portland. He listed off a number of speakers. Both he and Dean will be gone next meeting in April.
Dean Left at 7:02p
Eugene Mini-Maker Faire (Itself)
General consensus was to try to keep all of us in one general location instead of being spread out like last year. Need to register a table with Nick Spicer at the Science Factory. What will it take for us to be listed as a sponsor? What is the potential number reached for the space verses the cost of being a sponsor?
ACTION Item (Clif): To contact Nick to Reserve a table at the Mini-Maker Faire and to gather information on becoming a sponsor.
Action Items:
Clif:
To set up bitcoin account for EMS. Help get it on the website.
To investigate “Board” Insurance.
To contact Nick to Reserve a table at the Mini-Maker Faire and to gather information on becoming a sponsor.
Dean:
Continue to develop the Treasurer responsibilities and duties.
Tanda:
Go to represent EMS at the Non-profit Round-up in Roseburg and to gather information on the qualification processes.
Post to discuss list to ask for people to help man the table at the Eugene Mini-Maker Faire Launch Party and bring projects to showcase. To bring the flyers and business cards and banner to the party, set-up and watch the EMS table with Dean and others.
Jher:
Ben:
Group:
Research different online payment services with fee structures and report findings back to group at the next meeting.
To continue to clean and organize the shop.
Adjournment:
Clif moved for adjournment and was seconded by Ben.
The vote was unanimous and the meeting was adjourned at 7:07PM.
____________________________ ___________________
Secretary Date of approval
Eugene Maker Space