EMSBo DMeeting Minutes050516

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Board of Directors
Meeting Minutes
Meeting date: 5/5/2016

Call to order:

A Regular meeting of the Board of directors of EMS, was held at https://plus.google.com/hangouts/_/g4fqvksfrwxoodrj3gkn22ei64a. The meeting convened at 6:14PM, Clif Cox presiding and Ben Hallert secretary.

Board Members in attendance: Clif, Kass, Ben, Darrell

Board Members not in attendance:

Quorum present? Yes

Also Present Were: The NSA

Approve agenda, and previous minutes.


  1. Approve the agenda
  2. Approve previous meeting minutes
  3. President's report
  4. Secretary report
  5. Treasurer's report
    Open House Business
  6. Snacks/food
  7. Status of electronic kits
  8. Status of trophies/take home items
  9. Laser Cutter

Approval of Agenda: Motion was made by Clif and seconded by Darrell to approve this meeting's proposed agenda as amended

The Motion carried with unanimous approval.

Approval of minutes: Motion was made by Clif and seconded by Kass to approve the minutes of the 5/7/2016 meeting.

The Motion carried with unanimous approval.

Officer's reports:

President's report

Clif noted that we'd requested some literature to advertise their glass shop at the event but they haven't been able to provide any. They've talked about brainstorming future collaboration between our spaces. Clif has said we're ready to move the laser cutter and Marcel is super ready. We just need to be there to receive it. Clif volunteers to drive the truck. Marcell wants us to rent a 1,500lb capacity lift gate and he can take care of the rest and unload it.

Clif spoke with Ron who became excited about the wood lathe and assembled it. It's set up and on casters. Unknown if it will be used at the expo because of short timing. Clif is asking if we should put out a notice about the new tool situation. Kass noted that she'd spoken with Ron about doing the assembly together so it can be properly braced to not move, sounds like there was a miscommunication. She will check it out shortly to verify safety.

Secretary's report


Treasurer's report

We are at $970, first time below the kilobuck mark since Bob's generous donation. We have 18-19 members.

Open House:


Kassie's idea was to put donation box and membership station near the food.

Kass: Do we get a benefit from having pizza? Enough to offset the cost?

Clif: It creates a sense of community and people are more likely to hang out.

We will split pizza budget 3 ways, figuring ~$90 total.

ACTION: Ben will pick up $49 worth of soda at Costco

ACTION: Clif will coordinate pizza

Status of electronic kits

Clif received a boxful, they are in. The good soldering iron in the front is available and then there are 2-3 others we can bring together. He described the make-up of the different kits (blinky lights to crickets).

Status of trophies/take home items

Dale will be milling stuff on the Shurline.

Jeffrey will mill something on the Bridgeport

Clif has tuned the 3D printers, they should be working and printing.

Kassie drafted some items for the laser. She has purchased acrylic and described how much material would be consumed. She also did some work to support possible stencils. Clif asked about re-arranging stuff in Inkscape and Kassie said it's all SVG and should be editable in Inkscape.

We will meet at the shop tomorrow and try the different tool paths.

Laser Cutter

We discussed when to meet, sounds like we're targeting Monday, Tuesday, or for the big move dependant on Marcel's schedule. We'll need to rent a truck.

MOTION: Ben moves that we approve a budget $150 and he will cover costs above that up to an additional $50 if necessary, Clif seconds. The vote was unanimous.

The motion passes.

We discussed an advertising poster to Kinkos, enthusiasm was lacking.

Clif will supply Jeffrey with trifolds to bring to the UO event.

Clif will find pictures of the laser to provide for printing.

Action Items:


  • Kassie will print a cool picture re: the laser


  • Clif will coordinate pizza for the event


  • He will print another 20 trifolds for the event.


  • Ben will pick up $49.99 worth of soda at Costco


Clif moved for adjournment and was seconded by Ben.

The vote was unanimous and the meeting was adjourned a 7:16PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space