EMSBo DMeeting Minutes121912

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/19/2012

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on Dec 19th, 2012. The meeting convened at 6:14:pm, Rick Osgood, presiding, and Clif Cox secretary.

Board Members in attendance: Rick, Bob, Clif, and Kassie
Board Members not in attendance: Kevin

Quorum present? Yes

Also Present Were: none

Approve Agenda, and previous minutes:

Agenda:

1. Approve Agenda
2. Review previous meeting minutes
3. Discuss how we handle key access for minors
4. Key access for Connor
5. Non-Taxable Donations.

Approval of Agenda: Motion was made by Rick and seconded by Bob to approve this meeting's proposed agenda.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Rick, and seconded by Clif to approve the minutes of the 11/21st 2012 meeting.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Clif and seconded by Rick to approve the minutes of the 12/08 2012 meeting.

Unanimous approval.

Motion carried.

Minors with key access:

Lots of discussion, the chaperon area of the minor waiver document probably needs updating.

Can we have a minor be a member without their parents also being a member?

MOTION - Rick moved, and Bob Seconded that:We make the following changes to the EMS minor waiver document:

1. Remove the chaperon part of the waiver.
2. Add "I understand that minors are not permitted at Eugene Maker Space without an adult member present"
3. Add "I understand that minors will be forced to leave Eugene maker space when an adult member is no longer present"
4. Add "I understand that it is my responsibility to ensure my child's safety. No other individuals will ensure the safety of my child or any one else."

Unanimous

Motion carried.

MOTION - Rick moved, and Clif Seconded that: We make the following change to the EMS policy document:

1. Add "that minors are not permitted at Eugene Maker Space without an adult member present."

Unanimous

Motion carried.

Key access for Connor

Connors Key, Is provisional upon signing a new set of documents.

MOTION - Clif moved, and Rick Seconded that: We Give Connor a key if his parents fill out and sign new versions of the waivers and membership forms for themselves.and Conner.

Unanimous

Motion carried.

Action Items:

Rick:

• Find out if Bob can donate just to EMS, or only to a specific project.
• Remove chaperon part of the waiver.
• Add to waiver - "I understand that minors are not permitted at Eugene Maker Space without an adult member present."
• Add to waiver - "I understand that minors will be forced to leave Eugene maker space when an adult member is no longer present."
• Add to waiver - "I understand that it is my responsibility to ensure my child's safety. No other individuals will ensure the safety of my child or any one else."

Clif

• Modify Dues section of policy document according to minutes from 11-21-2012 board meeting.
• Add line about minors not being allowed at EMS alone to policy document.

Adjournment:

Bob moved for adjournment, Seconded by Clif.

Unanimous, the meeting was adjourned at 7:48PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space