Jan04 Min

EMS

Board of Directors

Meeting Minutes
Meeting date: 01/04/2012

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 Mc Kinley street, Suite #2, Eugene OR on January 4^th, 2012. The meeting convened at 6:06pm, Rick Osgood, presiding, and Jeff Johnson, secretary.

Board Members in attendance: all
Board Members not in attendance: none

Quorum present? Yes

Also Present Were: none

Meeting started with a review of the agenda.

1. Review meeting minutes
2. Grand opening
3. Key access for Bob
4. Reports

MOTION - Rick moves to approve the agenda.

Seconded by Clif.

Unanimous approval.

Motion carried.

Review last meeting motions

Clif wants mention in the minutes that lists absent members and that a waiver was sent.

MOTION – Clif moves that we add attendance records to all minutes and to add that Clif was excused.

Seconded by Jeff.

Unanimous approval.

Motion carried.

MOTION – Clif moves that the amended minutes be approved.

Seconded by Rick.

Unanimous approval.

Motion carried .

Discuss key access for Bob

Rick will give extra spare key to Bob.

Rick, Kevin and Clif sponsor Bob's key holder status.

MOTION – Clif moves That upon further review of Bob's status, he is approved to receive the copy of the key to the space.

Seconded by Rick.

Unanimous approval.

Motion carried.

Officers' reports:

Kevin reports on Comcast connection.

Need copy of Oregon Non Profit paperwork to get discounted rates.

Clif suggests getting a 501c3 sponsor

• http://schoolfactory.org/content/space-federation-overview

Internet connection

• Plan A – Comcast with us as non-profit status
• Plan B – 4G hotspots
• Plan C – Contact Space Federation (School Factory) to sponsor us

Accounting Software update

• Kevin will spend more time with Free Soft and Open ERP with their online demos and make a decision by next week.

Updates on Grand Opening Assignments

• Rick has already ordered three small kits that come with soldering iron.
  • Flash LED and siren. x3
  • Wee blinky kits. x5
  • Brush bots

MOTION - Bob moves to have EMS reimburse Rick for expenses on kits.

Seconded by Jeff.

Jeff, Clif Bob and Kevin vote “Yes”. Rick votes “No”.

Motion carried.

Grand opening date – Currently the 14^th of January:

Rick will contact individuals to bring projects to fill up the agenda.

MOTION - Rick motions to change the Grand Opening data to Feb 18, 2012

Seconded by Bob.

Unanimous approval.

Motion carried.

Other topics of discussion:

Projector – Bob says he can provide the projector for the weekend.

Content for video projection?

Grand opening Schedule -

Talk to neighbors

Supplies needed:

• Paper plates, bathroom stuff, toilet paper, mop/bucket, soap,
• Food – All day – Pizza, cheese and crackers, veggie tray, finger food, beverages, cheese balls, nuts, dips, chip

Discussion about Science Factory maker fair and our participation.

Action Items:

Jeff:

• Convert three previous meetings minutes to template.
• Document from minutes showing our status with Oregon

Rick:

• Talk to guy from Science Factory.
• Will find maker related how-to videos.
• Will produce URL for grand opening and send to Clif for alias.

Clif:

• Will find PSA announcement list.
• Will talk to neighbors, “You're invited and do you need reserved parking locations?”

Bob:

• Is working on fliers. Contact Register Guard, Facebook page content.

Kevin:

• To bring RGB lights.

• MOTION - Bob motions to adjourn.
• Seconded by Rick.
• Unanimous approval.
• Motion carried.

Adjournment:

The meeting was adjourned at 8:15pm.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space