EMSBoDMeetingMinutes030724 - Revision history

Sfosteriam: Added SupportingPeripheral and Archived categories

2025-10-15T06:34:05Z

Added SupportingPeripheral and Archived categories

← Older revision		Revision as of 06:34, 15 October 2025
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	The meeting was adjourned at 07:38PM.		The meeting was adjourned at 07:38PM.
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		+	[[Category:MeetingMinutes]]

Ben Hallert: Minutes accepted at 4/11/2024 meeting

2024-04-12T03:03:38Z

Minutes accepted at 4/11/2024 meeting

← Older revision		Revision as of 03:03, 12 April 2024
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	=Eugene Maker Space Board of Directors meeting March 7th, 2024=		=Eugene Maker Space Board of Directors meeting March 7th, 2024=
−
−	Note: This is a draft of the minutes until accepted at the next BoD meeting

	==Call to order==		==Call to order==

Ben Hallert: Draft note

2024-03-08T03:47:32Z

Draft note

← Older revision		Revision as of 03:47, 8 March 2024
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	=Eugene Maker Space Board of Directors meeting March 7th, 2024=		=Eugene Maker Space Board of Directors meeting March 7th, 2024=
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		+	Note: This is a draft of the minutes until accepted at the next BoD meeting

	==Call to order==		==Call to order==

Ben Hallert: Meeting draft

2024-03-08T03:46:00Z

Meeting draft

← Older revision		Revision as of 03:46, 8 March 2024
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	==Call to order==		==Call to order==
		+	7:10PM
−	xx

−	Attending: Karen, Ben, Beata~~, Sam, Andrew~~, Piotr	+	Attending: Karen, Ben, Beata, Piotr
	Also present:		Also present:

	==Approve this agenda==		==Approve this agenda==
−	{{Motion\|xx\|approve the agenda as ~~amended~~\|xx\|Unanimous}}	+	{{Motion\|Ben\|approve the agenda as presented\|Karen\|Unanimous}}

	==Approve previous minutes==		==Approve previous minutes==
−	{{Motion\|xx\|approve the minutes from the February BoD meeting as submitted\|XX\|Unanimous}}	+	{{Motion\|Karen\|approve the minutes from the February BoD meeting as submitted\|Beatta\|Unanimous}}

	==Reports==		==Reports==
	===President's report===		===President's report===
		+	Nothing to report.
−

	===Secretary's report===		===Secretary's report===
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	===Treasurer's report===		===Treasurer's report===
		+	Piotr donated $200 to the space because we were $40 short on rent pending Patreon re: one month advance. He feels it was mostly a timing issue, he will review the trend.

	===Shop status===		===Shop status===
		+	There was a shop cleanup event! The chair population has been culled among other things.

	==Old Business/Action Item Review==		==Old Business/Action Item Review==
−
	===Installation of NVR===		===Installation of NVR===
		+	Installed the parking lot camera! The only remaining item to relocate the camera that overlooks the CNC alley area to reduce dead space.

	===Toner station===		===Toner station===
		+	Ben will bring his trailer when he can, it is currently in use on another project. We need muscle power to tip it over and transport it up onto the trailer.

		⚫	===Ben to update Keymaster code to accommodate 24x7 access for new tier members===
		+	No progress on this yet.

		+	===Agenda Item: Membership rate changes & ancillary issues===
−	===Piotr will calculate specifics on what we need going forward to inform our new membership rates===
		+	* Dates were originally set in January. April 1 doesn't make sense with a message going out now. Do we change the deadline, or change the message?
−	Based on analysis, we will raise the individual membership to $45 and the family from $60 to $70. Andrew suggested that we announce the new rates with a target date to give members an opportunity to purchase an annual membership to benefit from some savings.
		+	** Karen recommends June 1 as new target.
		+	* Patreon tier implementation still needs to be done. How do we accomplish the "If you sign up for annual now, you lock in access for a year"?
		+	** 'Unpublishing' old tiers appears the path forward as part of making the new tiers.
		+	* Post/Letter is about 70% written Not sure how to complete it. https://docs.google.com/document/d/1fheF-DDapq3ZByjzN197vdgOcTiSuvYNP0JYfIpFxMU/edit?usp=sharing
		+	** Karen requested a review of the letter as written so she can target a send of tomorrow.

		⚫	===Andrew to write a communication to the membership informing everyone of the membership rate changes===
−	{{motion\|Ben\|Raise the monthly membership to $45 for individuals, $70 for families, and to expand the operating hours to 24x7 for members at the new contribution rate. Implementation date to be April 1, 2024 AD.\|Piotr\|Unanimous}}
		+	In progress as noted in previous section.

		+	===Karen will write a New Years state of the shop blog post===
⚫	===Ben to update ~~keymaster~~ code to accommodate 24x7 access for new tier members===
		+	In progress as noted in previous two sections.
		+
		+	===Ben to create a Wordpress login for Andrew and anyone else who wants it===
		+	Done.

		⚫	===Karen to secure our access credentials for the Google for Non Profits===
⚫	===Andrew to write a communication to the membership informing everyone of the changes.===
		+	Done.

−	===Karen ~~will~~ ~~write~~ a ~~New~~ ~~Years~~ ~~state~~ of ~~the~~ ~~shop~~ ~~blog post~~===	+	===Karen to coordinate with Andrew to implement AWS credits via Techsoup===
		+	Done.

−	===~~Ben~~ to ~~create~~ ~~a Wordpress login for~~ Andrew ~~and anyone else who~~ ~~wants~~ it===	+	===Piotr to coordinate with Andrew on Paperless-NG instance===
		+	In progress.

	==New Business==		==New Business==
		+	===Agenda Item: EMS emails===
		+	* smtp.gmail.com port 587 doesn't appear to be correct for eugenemakerspace.com emails

		+	* Implementation of .org emails, how is this going to work with the 'gmail' system?
⚫	Karen to secure our access credentials for the Google for Non Profits===

		+	To be discussed moving forward.
−	==Karen to coordinate with Andrew to implement AWS credits via Techsoup===
−
−	===Piotr to coordinate with Andrew on Paperless-NG instance===

	===Review upcoming events===		===Review upcoming events===
		+	We don't have any open hacks for the next two weeks then Sam has volunteered to host additional open hacks.

	==Adjournment==		==Adjournment==

−	{{motion\|xx\|adjourn\|xx\|unanimous}}	+	{{motion\|Ben\|adjourn\|Karen\|unanimous}}

−	The meeting was adjourned at 08:~~34PM~~.	+	The meeting was adjourned at 07:38PM.

Ben Hallert: Initial draft, no content

2024-03-08T03:05:00Z

Initial draft, no content

New page

=Eugene Maker Space Board of Directors meeting March 7th, 2024=

==Call to order==
xx

Attending: Karen, Ben, Beata, Sam, Andrew, Piotr
Also present:

==Approve this agenda==
{{Motion|xx|approve the agenda as amended|xx|Unanimous}}

==Approve previous minutes==
{{Motion|xx|approve the minutes from the February BoD meeting as submitted|XX|Unanimous}}

==Reports==
===President's report===

===Secretary's report===
Nothing to report.

===Treasurer's report===

===Shop status===

==Old Business/Action Item Review==

===Installation of NVR===

===Toner station===

===Piotr will calculate specifics on what we need going forward to inform our new membership rates===
Based on analysis, we will raise the individual membership to $45 and the family from $60 to $70. Andrew suggested that we announce the new rates with a target date to give members an opportunity to purchase an annual membership to benefit from some savings.

{{motion|Ben|Raise the monthly membership to $45 for individuals, $70 for families, and to expand the operating hours to 24x7 for members at the new contribution rate. Implementation date to be April 1, 2024 AD.|Piotr|Unanimous}}

===Ben to update keymaster code to accommodate 24x7 access for new tier members===

===Andrew to write a communication to the membership informing everyone of the changes.===

===Karen will write a New Years state of the shop blog post===

===Ben to create a Wordpress login for Andrew and anyone else who wants it===

==New Business==

Karen to secure our access credentials for the Google for Non Profits===

==Karen to coordinate with Andrew to implement AWS credits via Techsoup===

===Piotr to coordinate with Andrew on Paperless-NG instance===

===Review upcoming events===

==Adjournment==

{{motion|xx|adjourn|xx|unanimous}}

The meeting was adjourned at 08:34PM.