Difference between revisions of "EMSBoDMeetingMinutes030520"

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=Eugene Maker Space Board of Directors meeting March 5th, 2020=
  
=Eugene Maker Space Board of Directors meeting March 5th, 2020=
−  
−
'''Note''': These minutes have not been approved by the BoD yet, this is a '''draft'''
  
   
 
==Call to order==
  
==Call to order==
−
XX PM
 +
6:26 PM
 
Attending: Ben, Karen, Beata, Piotr
  
Attending: Ben, Karen, Beata, Piotr
 
Also present:
  
Also present:
 
 
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|XX|approve the agenda as amended|XX|Unanimous}}
 +
{{Motion|Karen|approve the agenda as amended|Beata|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|XX|approve the minutes from the February BoD meeting as amended|XX|unanimous}}
 +
{{Motion|Karen|approve the minutes from the February BoD meeting as amended|Piotr|unanimous}}
   
 
==Reports==
  
==Reports==
 
===President's report===
  
===President's report===
  +
Everything's fine, nothing is ruined. We had a new member (Josiah) who came in with some exciting equipment loans including a very nice table saw. He also brought in some scrap metal and some other things.
   
 
===Secretary's report===
  
===Secretary's report===
Line 21: Line 20:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
03/05/2020 status: We have $2,099.82 in the bank account. We have $91.28 in PayPal and $64.43 in Patreon which comes to a total of $2,255.53.
   
  +
Outstanding payments: $1,400 for rent, EWEB approx $120, Comcast for $85, Scalaway hosting $10.14. Our insurance payment is upcoming, we will need to plan for that.
  +
  +
The outstanding payments for the month are $1,615.14 which means we will have $649 in the bank account after we pay everything. We need to net roughly 6 more members.
  +
  +
A complication we have this year is that we're paying $100 more each month for rent and $20 more for Comcast.
  +
  +
===Shop status===
  +
Nothing new to report. Upgrades and repairs are progressing.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
   
 
===Karen will schedule bank trip with Piotr, Ben, and Beata===
  
===Karen will schedule bank trip with Piotr, Ben, and Beata===
  +
To-do. We will schedule after Ben's surgery.
   
 
===Beata will reach out to the membership to help coordinate a cleanup day===
  
===Beata will reach out to the membership to help coordinate a cleanup day===
  +
Beata is organizing this, still in progress.
  +
  +
{{action|Beata|will post to Slack, Ben or Karen will post to Facebook}}
   
 
===Karen needs to finish the arcade machines===
  
===Karen needs to finish the arcade machines===
  +
On-going.
   
 
===Karen will send a thank you letter to Nicole for her excellent presentation/training on the US Cutter vinyl cutter===
  
===Karen will send a thank you letter to Nicole for her excellent presentation/training on the US Cutter vinyl cutter===
  +
Done.
   
−
===Ben will reach out to the membership to let them know and coordinate to give some lessons===
 +
===Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons===
  +
On-going.
   
 
===Piotr will get a list of active members from Ben and use it to feed a new members list===
  
===Piotr will get a list of active members from Ben and use it to feed a new members list===
  +
On-going.
   
 
===Piotr will give Karen an accounting of Darrell Perko's membership payments and donations===
  
===Piotr will give Karen an accounting of Darrell Perko's membership payments and donations===
  +
Done.
   
−
===Ben will provide an interface so that Karen can have access===
 +
===Ben will provide an interface so that Karen can have access to the membership forms===
  +
On-going.
   
 
===Ben, Karen, and Beata will brainstorm office cleanup on Tuesday===
  
===Ben, Karen, and Beata will brainstorm office cleanup on Tuesday===
  +
  +
{{action|Ben, Karen, and Beata|will brainstorm office cleanup on Tuesday
   
 
===Patreon sign===
  
===Patreon sign===
  +
Cancelled.
−
Ongoing.
  
  +
  +
{{action|Ben|will remove note in Patreon that we will have a display for this}}
  +
  +
{{action|Ben|will fix whatever's spamming Piotr}}
   
 
===Ben will get Thomas's address to Karen for thank you letter===
  
===Ben will get Thomas's address to Karen for thank you letter===
  +
Done.
   
 
===Ben, Karen, and Beata will brainstorm lighting install on Tuesday===
  
===Ben, Karen, and Beata will brainstorm lighting install on Tuesday===
  +
On-going.
   
 
===Beata will get current information about the viability of selling our surplus logic analyzer===
  
===Beata will get current information about the viability of selling our surplus logic analyzer===
  +
Beata has gathered some information and will wiki it. He found similar systems on eBay indicating the one we have should fetch somewhere between $300 and $1,300.
   
−
===Karen will start collecting credentials in a more secure location and then provide details===
 +
===Karen will start collecting credentials to our accounts in a more secure location and then provide details===
  +
On-going.
   
 
==New Business==
  
==New Business==
   
  +
===Can Piotr drop stuff off to be sold on eBay?===
⚫
===Adjournment===
  
  +
Piotr has some hardware to contribute to EMS with the understanding that it be eBay'd and the proceeds go to the Maker Space. We discussed the logistics of how to eBay it (which account, how to pay for the listings, etc). Piotr anticipates that the specialty nature of the hardware may mean it doesn't sell quickly, but it could be profitable. We will need to mark the boxes appropriately to protect it from being picked over while we wait for it to sell.
  +
  +
===Pi Day/Cleanup Day===
  +
Covered in earlier item.
  +
  +
===Shop Smith===
  +
The Shop Smith table saw previously loaned to us left but some of the accessories stayed behind. Beata suggested that we contact the person who loaned it (John?) letting him know they are here.
  +
  +
Karen reached out to John already to let him know but did not hear back.
  +
  +
{{action|Beata|will reach out to John to let him know}}
  +
  +
===Christina's Stuff===
  +
We will donate what we can and get rid of the rest.
  +
  +
===Lost and Found===
  +
We will chuck the contents of the box (whiskey bottle, some clothes). We discussed the possibility of making an official lost & found box.
  +
  +
{{action|Karen|will make a lost & found box}}
  +
  ⚫
==Adjournment==
  +
  +
{{motion|Ben|adjourn|Piotr}}
   
−
The meeting was adjourned at XXPM.
 +
The meeting was adjourned at 7:09PM.

Latest revision as of 02:13, 3 April 2020

Eugene Maker Space Board of Directors meeting March 5th, 2020

Call to order

6:26 PM Attending: Ben, Karen, Beata, Piotr Also present:

Approve this agenda

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Beata.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the February BoD meeting as amended.

The motion was seconded by Piotr.

Motion passes, the vote was unanimous.

Reports

President's report

Everything's fine, nothing is ruined. We had a new member (Josiah) who came in with some exciting equipment loans including a very nice table saw. He also brought in some scrap metal and some other things.

Secretary's report

Nothing to report.

Treasurer's report

03/05/2020 status: We have $2,099.82 in the bank account. We have $91.28 in PayPal and $64.43 in Patreon which comes to a total of $2,255.53.

Outstanding payments: $1,400 for rent, EWEB approx $120, Comcast for $85, Scalaway hosting $10.14. Our insurance payment is upcoming, we will need to plan for that.

The outstanding payments for the month are $1,615.14 which means we will have $649 in the bank account after we pay everything. We need to net roughly 6 more members.

A complication we have this year is that we're paying $100 more each month for rent and $20 more for Comcast.

Shop status

Nothing new to report. Upgrades and repairs are progressing.

Old Business/Action Item Review

Karen will schedule bank trip with Piotr, Ben, and Beata

To-do. We will schedule after Ben's surgery.

Beata will reach out to the membership to help coordinate a cleanup day

Beata is organizing this, still in progress.

ACTION: Beata will will post to Slack, Ben or Karen will post to Facebook.

Karen needs to finish the arcade machines

On-going.

Karen will send a thank you letter to Nicole for her excellent presentation/training on the US Cutter vinyl cutter

Done.

Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons

On-going.

Piotr will get a list of active members from Ben and use it to feed a new members list

On-going.

Piotr will give Karen an accounting of Darrell Perko's membership payments and donations

Done.

Ben will provide an interface so that Karen can have access to the membership forms

On-going.

Ben, Karen, and Beata will brainstorm office cleanup on Tuesday

{{action|Ben, Karen, and Beata|will brainstorm office cleanup on Tuesday

Patreon sign

Cancelled.

ACTION: Ben will will remove note in Patreon that we will have a display for this.

ACTION: Ben will will fix whatever's spamming Piotr.

Ben will get Thomas's address to Karen for thank you letter

Done.

Ben, Karen, and Beata will brainstorm lighting install on Tuesday

On-going.

Beata will get current information about the viability of selling our surplus logic analyzer

Beata has gathered some information and will wiki it. He found similar systems on eBay indicating the one we have should fetch somewhere between $300 and $1,300.

Karen will start collecting credentials to our accounts in a more secure location and then provide details

On-going.

New Business

Can Piotr drop stuff off to be sold on eBay?

Piotr has some hardware to contribute to EMS with the understanding that it be eBay'd and the proceeds go to the Maker Space. We discussed the logistics of how to eBay it (which account, how to pay for the listings, etc). Piotr anticipates that the specialty nature of the hardware may mean it doesn't sell quickly, but it could be profitable. We will need to mark the boxes appropriately to protect it from being picked over while we wait for it to sell.

Pi Day/Cleanup Day

Covered in earlier item.

Shop Smith

The Shop Smith table saw previously loaned to us left but some of the accessories stayed behind. Beata suggested that we contact the person who loaned it (John?) letting him know they are here.

Karen reached out to John already to let him know but did not hear back.

ACTION: Beata will will reach out to John to let him know.

Christina's Stuff

We will donate what we can and get rid of the rest.

Lost and Found

We will chuck the contents of the box (whiskey bottle, some clothes). We discussed the possibility of making an official lost & found box.

ACTION: Karen will will make a lost & found box.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Piotr.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 7:09PM.

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