Difference between revisions of "EMSBoDMeetingMinutes120921"

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=Eugene Maker Space Board of Directors meeting December 9th, 2021=
  
=Eugene Maker Space Board of Directors meeting December 9th, 2021=
−  
−
'''Note''': These minutes have not been approved by the BoD yet, this is a '''draft'''
  
   
 
==Call to order==
  
==Call to order==
  +
7:26PM
−
XXxx
  
   
−
Attending: Beata, Karen, Piotr, Ben, Michael
 +
Attending: Beata, Karen, Ben, Michael, Piotr
 
Also present:
 
Also present:
   
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|XX|approve the agenda as amended|XX|Unanimous}}
 +
{{Motion|Ben|approve the agenda as presented|Karen|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|XX|approve the minutes from the November BoD meeting as submitted|XX|Unanimous}}
 +
{{Motion|Beatta|approve the minutes from the November BoD meeting as submitted|Karen|Unanimous}}
   
 
==Confirm new board members==
  
==Confirm new board members==
−
{{Motion|XX|Ratify the results of the 2021 Board of Directors election|XX|unanimous}}
 +
{{Motion|Ben|Ratify the results of the 2021 Board of Directors election|Karen|unanimous}}
   
 
* Karen Englebeck
  
* Karen Englebeck
Line 26: Line 24:
 
==Reports==
  
==Reports==
 
===President's report===
  
===President's report===
  +
Nothing to report.
   
 
===Secretary's report===
  
===Secretary's report===
Line 31: Line 30:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
Bank: $2,078.57
  +
PayPal: $96.37
  +
Patreon: 0
  +
Sum: $2,175.94
  +
Positive delta of $45 from last month
  +
  +
EMS laser fund of $275.00 remains.
  +
  +
Karen deposits: Cash totaling $37 ($35 from Sam Raimy, $2 from the donation box)
   
 
===Shop status===
  
===Shop status===
  +
  +
Beatta: We should procure 2x 30 foot ethernet cables to bring 2 IP cameras (overlooking Laser Valley) online. Add cameras to DVR system if it supports such.
  +
  +
He's found a couple of IP cameras and set them up.
  +
  +
Ben offered to make some ethernet cables. Karen noted that we have a metal trashcan up in pick-a-part with Cat-5 that we can use.
  +
  +
{{action|Ben|Make a pair of 30 foot CAT-5s}}
  +
  +
Karen was at the shop a couple weeks ago and the entropy situation is existent and starting to get worse. We will try to set up some cleaning this month.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
Line 39: Line 57:
   
 
===Karen will reach out to Elegoo about the resin printer===
  
===Karen will reach out to Elegoo about the resin printer===
  +
Done. She wrote back to them and they responded with an offer to provide a Mars 2 Pro. Elegoo sent some donation guidelines and requirements:
   
  +
1. We will include Elegoo on our list of sponsors.
⚫
===Karen will contact Meetup.com users to discuss next steps===
  
  +
2. Write an article on our blog dedicated for the Elegoo printer.
  +
3. Social media posts (at least 3) announcing the partnership (Facebook and Twitter)
  +
4. Provide some photos/videos showing the product being used.
  +
  +
Elegoo will also make a post announcing the partnership.
  +
  +
The board discussed the offer and decided to accept it.
  +
  +
{{action|Karen|will respond to the letter accepting their offer}}
  +
  ⚫
===Karen will contact Meetup.com users to discuss the future of our use on that platform===
  +
Karen sent out a message to the 973 members on Meetup but it didn't go through. She sent it again with a new address and it went through. She received no responses from any of the Meetup.com membership. She plans to send a final message on December 27th and then will decommission the account in January as our automatic renewal is in February.
  +
  +
Piotr asked if we should remove the payment method now to avoid the chance of an accidental renewal. We all thought this was a fine idea.
  +
  +
{{action|Piotr|will remove the payment method used for renewals from the meetup.com account}}
   
 
===Karen will add reminders to ops calendar for further Meetup emails===
  
===Karen will add reminders to ops calendar for further Meetup emails===
  +
Done.
   
 
===Piotr will set up a Discord as a possible Slack alternative for testing===
  
===Piotr will set up a Discord as a possible Slack alternative for testing===
  +
The EMS test Discord is up and running and Piotr has sent off some invites to the Board. Michael asked about the basis of the decision and Piotr described the challenges we've had with the Slack API and lack of integration with Patreon.
  +
  +
Karen also mentioned that part of what spurred the conversation was Slack's announcement that they would be dropping support for iOS 12 and below as well as some versions of Android.
   
 
===Piotr will check with Tom to verify whether or not the Smithy was a donation as prelude to an upgrade===
  
===Piotr will check with Tom to verify whether or not the Smithy was a donation as prelude to an upgrade===
  +
This will remain a standing item for now.
   
 
===Ben will make a channel on Slack for requesting consumables===
  
===Ben will make a channel on Slack for requesting consumables===
  +
Ben will do this and then we'll revisit the possibility of a GitHub issue list in Discord.
   
 
===Karen will create a new public facing calendar===
  
===Karen will create a new public facing calendar===
  +
Done.
   
 
===Piotr write an update to the membership re: amateur radio related grants===
  
===Piotr write an update to the membership re: amateur radio related grants===
  +
This item will remain standing through next month.
   
 
==New Business==
  
==New Business==
−  
 
===Reimburse Karen for $10 Opavote to run election===
  
===Reimburse Karen for $10 Opavote to run election===
  +
{{motion|Ben|reimburse Karen for the Opavote cost|Piotr|unanimous}}
   
 
===Lease Renewal===
  
===Lease Renewal===
  +
EMS was contacted by Bennett Management Company to find out if we were interested in continuing our lease. Our current lease expires at the end of January, 2022. Piotr is stretched pretty thin and asks for someone else to contact them to negotiate our new lease. Karen gave some details on how our previous lease was negotiated (by Kevin) with a gradual ramp-up to $1,500.
   
  +
Ben offered to ask his wife if she would be willing to assist with this (due to her professional experience) and the board agreed to allow this.
   
 
==Adjournment==
  
==Adjournment==
   
  ⚫
{{motion|Ben|adjourn|Piotr}}
   
  ⚫
The meeting was adjourned at 8:46PM.
⚫
{{motion|XX|adjourn|XX}}
  
−  
⚫
The meeting was adjourned at 7:XX.
  

Latest revision as of 04:13, 7 January 2022

Eugene Maker Space Board of Directors meeting December 9th, 2021

Call to order

7:26PM

Attending: Beata, Karen, Ben, Michael, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as presented.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Beatta moved that the Eugene Makerspace Board of Directors approve the minutes from the November BoD meeting as submitted.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Confirm new board members

Motion: Ben moved that the Eugene Makerspace Board of Directors Ratify the results of the 2021 Board of Directors election.

The motion was seconded by Karen.

Motion passes, the vote was unanimous.

  • Karen Englebeck
  • Ben Hallert
  • Beata Dalhagen
  • Michael Bacarella
  • Piotr Esden-Tempski

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

Bank: $2,078.57 PayPal: $96.37 Patreon: 0 Sum: $2,175.94 Positive delta of $45 from last month

EMS laser fund of $275.00 remains.

Karen deposits: Cash totaling $37 ($35 from Sam Raimy, $2 from the donation box)

Shop status

Beatta: We should procure 2x 30 foot ethernet cables to bring 2 IP cameras (overlooking Laser Valley) online. Add cameras to DVR system if it supports such.

He's found a couple of IP cameras and set them up.

Ben offered to make some ethernet cables. Karen noted that we have a metal trashcan up in pick-a-part with Cat-5 that we can use.

ACTION: Ben will Make a pair of 30 foot CAT-5s.

Karen was at the shop a couple weeks ago and the entropy situation is existent and starting to get worse. We will try to set up some cleaning this month.

Old Business/Action Item Review

COVID-19 status review - Open Hack closure status

The State of Oregon has re-implemented indoor mask mandates due to a big uptick in infections (largely due to the the Delta and now Omicron variant). Karen has updated the text on the website to reflect our new mask-mandate status in compliance with state rules until further notice.

Karen will reach out to Elegoo about the resin printer

Done. She wrote back to them and they responded with an offer to provide a Mars 2 Pro. Elegoo sent some donation guidelines and requirements:

1. We will include Elegoo on our list of sponsors. 2. Write an article on our blog dedicated for the Elegoo printer. 3. Social media posts (at least 3) announcing the partnership (Facebook and Twitter) 4. Provide some photos/videos showing the product being used.

Elegoo will also make a post announcing the partnership.

The board discussed the offer and decided to accept it.

ACTION: Karen will will respond to the letter accepting their offer.

Karen will contact Meetup.com users to discuss the future of our use on that platform

Karen sent out a message to the 973 members on Meetup but it didn't go through. She sent it again with a new address and it went through. She received no responses from any of the Meetup.com membership. She plans to send a final message on December 27th and then will decommission the account in January as our automatic renewal is in February.

Piotr asked if we should remove the payment method now to avoid the chance of an accidental renewal. We all thought this was a fine idea.

ACTION: Piotr will will remove the payment method used for renewals from the meetup.com account.

Karen will add reminders to ops calendar for further Meetup emails

Done.

Piotr will set up a Discord as a possible Slack alternative for testing

The EMS test Discord is up and running and Piotr has sent off some invites to the Board. Michael asked about the basis of the decision and Piotr described the challenges we've had with the Slack API and lack of integration with Patreon.

Karen also mentioned that part of what spurred the conversation was Slack's announcement that they would be dropping support for iOS 12 and below as well as some versions of Android.

Piotr will check with Tom to verify whether or not the Smithy was a donation as prelude to an upgrade

This will remain a standing item for now.

Ben will make a channel on Slack for requesting consumables

Ben will do this and then we'll revisit the possibility of a GitHub issue list in Discord.

Karen will create a new public facing calendar

Done.

Piotr write an update to the membership re: amateur radio related grants

This item will remain standing through next month.

New Business

Reimburse Karen for $10 Opavote to run election

Motion: Ben moved that the Eugene Makerspace Board of Directors reimburse Karen for the Opavote cost.

The motion was seconded by Piotr.

Motion passes, the vote was unanimous.

Lease Renewal

EMS was contacted by Bennett Management Company to find out if we were interested in continuing our lease. Our current lease expires at the end of January, 2022. Piotr is stretched pretty thin and asks for someone else to contact them to negotiate our new lease. Karen gave some details on how our previous lease was negotiated (by Kevin) with a gradual ramp-up to $1,500.

Ben offered to ask his wife if she would be willing to assist with this (due to her professional experience) and the board agreed to allow this.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Piotr.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 8:46PM.

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