EMSBo DMeeting Minutes110613

EMS
Board of Directors
Meeting Minutes
Meeting date: 11/06/2013

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on Nov 6th, 2013. The meeting convened at 6:09PM, Rick Osgood, presiding, and Clif Cox secretary.

Board Members in attendance: all
Board Members not in attendance: none

Quorum present? Yes

Also Present Were: none

Approve agenda, and previous minutes.

Agenda:

1. Approve the agenda
2. Review previous regular meeting minutes
3. Review previous special meeting minutes
4. Treasurer's Report
5. Ongoing Space Search Report
6. Discuss new LOI's
7. Discuss New Storage Proposal
8. Discuss Seminar contracts.
9. Discus the sewing group joining us.
10. Discus annual election preparations
11. Pumpkin Chunkin Recap

Approval of Agenda: Motion was made by Rick, and seconded by Clif to approve this meeting's proposed agenda.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Rick, and seconded by Kevin to approve the minutes of the 10/02/13 meeting.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Bob, and seconded by Rick to approve the minutes of the 10/24/13 special meeting.

Unanimous approval.

Motion carried.

Officers Reports:

Treasurer

• Whatever our latest numbers were we just got three new members.
• Still waiting for our latest donation to be processed by the School factory. Jan there she will resend the check by registered mail.
• PO Box fee is due.

Secretary (Ongoing Space Search Report)

Still looking... Talked about the three top spaces and why I picked them. Also mentioned the next in line, eg Wallis, and Grant. Answered some questions about the new one on Wilson across from Eugene fastener.

Discuss LOI's

We went over the three different properties and what we were willing to pay for them. Kevin would like to offer not over $1200 for the second space at 1010 Tyinn. For the TBD space next to NEXT Step we would like to offer about 35c / SF. For 584 Wilson we'll offer $1400, ie. no changes.

MOTION - Rick moved, and Clif Seconded that we send all the LOIs with minor corrections, and authorize Clif to sign them on behalf of EMS.

Ayes 3 (Rick, Kevin, and Clif), Nays 1 (Bob), and Kassie abstains.

Motion Carried

Discuss New Storage Proposal

Rick left at 7:30PM to go back to work.

MOTION - Bob moved, and Kassie Seconded that: We amend Bob's New storage proposal to add; a general board override clause, any complaints can be taken up with the TBD facilities manager, and it takes effect starting Jan 1st 2014. Then pass it on to the members to be voted on the annual meeting.

Unanimous approval. Sans Rick

Motion Carried

Seminars

Kassie presented a couple of very nice contracts for seminars. One for the instructors and one for students. Copies were handed out.

MOTION - Clif moved, and Bob Seconded that: We adopt Kassie's seminar contracts with minor changes as our initial seminar structure.

Unanimous approval.

Motion Carried

Discuss sewing group

Lots of talk and we're cautiously optimistic. We will invite Marie and her group to join us, either now or after we get a new space.

Preparations for annual meeting:

We went over the upcoming announcement of the nominees and Bob's proposal, talked about what was on the ballot, and the voting process.

MOTION - Bob moved, and Kassie Seconded that:We add a ballot measure to increase the dues with an option to pay no less than $25 / mo. The choices would be $25, $30, $35, and $40. The quota of yes votes to pass would be at least 75%.If passed it would go into affect Jan 1st.

Unanimous approval.

Motion Carried

Action Items:

Kassie:

• Clean up Seminar contracts a bit

Rick:

Clif:

• Clean up LOI's and check back with rest of Board

Bob:

• Clean up new space proposal a bit

Kevin:

• Figure out who the members in good standing are.

Adjournment:

Bob moved for adjournment, Seconded by Clif.

Unanimous, the meeting was adjourned at 21:21PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space