Difference between revisions of "EMSBoDMeetingMinutes060624"

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=Eugene Maker Space Board of Directors meeting June 6th, 2024=
  
=Eugene Maker Space Board of Directors meeting June 6th, 2024=
−  
−
Note: This is a draft of the minutes until accepted at the next BoD meeting
  
   
 
==Call to order==
  
==Call to order==
  +
7:12PM
−
XXPM
  
   
−
Attending: Karen, Ben, Beata, Sam, Andrew
 +
Attending: Karen, Ben, Beata, Sam, Piotr
 
Also present:
 
Also present:
   
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|XX|approve the agenda as presented|XX|Unanimous}}
 +
{{Motion|Ben|approve the agenda as presented|Karen|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|XX|approve the minutes from the May BoD meeting as submitted|XX|Unanimous}}
 +
{{Motion|Karen|approve the minutes from the May BoD meeting as submitted|Beata|Unanimous}}
   
 
==Reports==
  
==Reports==
Line 23: Line 21:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
Money accounts as of 06/06/2024
   
  +
Bank $1970.93
   
  +
PayPal $96.40
  +
  +
Patreon $46.40
  +
  +
Sum $2113.39 (diff since Feb +$258.86)
  +
  +
We have to pay insurance again. $751.68 is our annual dues. We can pay $319.17 and do installments but it works out to about a 7% interest rate in additional costs. If we do this, we will be a little tight on funds for a bit if we do this, at least temporarily.
  +
  +
{{motion|Piotr|Pay the insurance in a single payment of 751.68|Ben|Unanimous}}
  +
  +
We are in a two month positive balance trend which is good, but from March to June, we've lost significant revenue from members who have reduced or canceled their memberships following the membership rate increase so it looks as if donations may be responsible for this trend.
  +
  +
Karen asked if we should engage the community for ideas on ways to raise more funding. We discussed methods to do this and strategized some ideas, we will continue this effort offline.
   
 
===Shop status===
  
===Shop status===
  +
Sam noted that a member has brought another table saw to station at the space for folks to use.
  +
  +
The lathe/smithy is out of commission. We're not certain what part specifically has failed.
   
  +
Someone came in to do some laser cutting but the wood they were cutting was too thick and they saw discrepancies with the laser alignment across the cutting surface. Sam believes that Andrew is aware of this and will investigate.
   
  +
There is a car that's been parked in front of the shop for more than a week, Sam believes it belongs to Ken. He will reach out to Ken.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
Line 38: Line 56:
 
===Karen's upcoming move, out of state===
  
===Karen's upcoming move, out of state===
 
# Who will take possession of EMS "President" files? Keys? Who can take over the 'assistant treasurer' duties?
  
# Who will take possession of EMS "President" files? Keys? Who can take over the 'assistant treasurer' duties?
  +
## Ben will coordinate with Karen to take any physical EMS stuff she needs to offload
  +
## Piotr and Ben will take over the assistant treasurer duties such as deposits and mail
 
# Timeline for events
  
# Timeline for events
  +
## Karen outlined how long she'll be in-state before moving
 
# Should Karen continue in the position of President via remote work until the next election? There may be some spotty availability either side of the move.
  
# Should Karen continue in the position of President via remote work until the next election? There may be some spotty availability either side of the move.
  +
## The group consensus was that we would like her to remain in the position if she was comfortable
 
# Upcoming donations of tools, materials, and other maker-adjacent items from Karen
  
# Upcoming donations of tools, materials, and other maker-adjacent items from Karen
  +
## Karen described the things she wanted to donate and wants to make sure that they are donations that will be useful to the space.
   
 
===Review upcoming events===
  
===Review upcoming events===
−
We have Public Access nights scheduled through the end of June.
 +
We have Public Access nights scheduled through the end of July.
   
−
We will be planning a cleaning event in about a month, details to be defined.
 +
Sam will be coordinating the cleaning event shortly with a nominal target of the 15th (the Sunday specifically)
   
 
==Adjournment==
  
==Adjournment==
   
−
{{motion|Karen|adjourn|Beatt|unanimous}}
 +
{{motion|Ben|adjourn|Beata|unanimous}}
   
−
The meeting was adjourned at 08:02PM.
 +
The meeting was adjourned at 08:21PM.

Latest revision as of 03:18, 12 July 2024

Eugene Maker Space Board of Directors meeting June 6th, 2024

Call to order

7:12PM

Attending: Karen, Ben, Beata, Sam, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as presented.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the May BoD meeting as submitted.

The motion was seconded by Beata.

Motion passes, the vote was Unanimous.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

Money accounts as of 06/06/2024

Bank $1970.93

PayPal $96.40

Patreon $46.40

Sum $2113.39 (diff since Feb +$258.86)

We have to pay insurance again. $751.68 is our annual dues. We can pay $319.17 and do installments but it works out to about a 7% interest rate in additional costs. If we do this, we will be a little tight on funds for a bit if we do this, at least temporarily.

Motion: Piotr moved that the Eugene Makerspace Board of Directors Pay the insurance in a single payment of 751.68.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

We are in a two month positive balance trend which is good, but from March to June, we've lost significant revenue from members who have reduced or canceled their memberships following the membership rate increase so it looks as if donations may be responsible for this trend.

Karen asked if we should engage the community for ideas on ways to raise more funding. We discussed methods to do this and strategized some ideas, we will continue this effort offline.

Shop status

Sam noted that a member has brought another table saw to station at the space for folks to use.

The lathe/smithy is out of commission. We're not certain what part specifically has failed.

Someone came in to do some laser cutting but the wood they were cutting was too thick and they saw discrepancies with the laser alignment across the cutting surface. Sam believes that Andrew is aware of this and will investigate.

There is a car that's been parked in front of the shop for more than a week, Sam believes it belongs to Ken. He will reach out to Ken.

Old Business/Action Item Review

Piotr to coordinate with Andrew on Paperless-NG instance

In progress.

New Business

Karen's upcoming move, out of state

  1. Who will take possession of EMS "President" files? Keys? Who can take over the 'assistant treasurer' duties?
    1. Ben will coordinate with Karen to take any physical EMS stuff she needs to offload
    2. Piotr and Ben will take over the assistant treasurer duties such as deposits and mail
  2. Timeline for events
    1. Karen outlined how long she'll be in-state before moving
  3. Should Karen continue in the position of President via remote work until the next election? There may be some spotty availability either side of the move.
    1. The group consensus was that we would like her to remain in the position if she was comfortable
  4. Upcoming donations of tools, materials, and other maker-adjacent items from Karen
    1. Karen described the things she wanted to donate and wants to make sure that they are donations that will be useful to the space.

Review upcoming events

We have Public Access nights scheduled through the end of July.

Sam will be coordinating the cleaning event shortly with a nominal target of the 15th (the Sunday specifically)

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Beata.

Motion passes, the vote was unanimous.

The meeting was adjourned at 08:21PM.

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