Difference between revisions of "EMSBoDMeetingMinutes030719"
Ben Hallert (talk | contribs) (Initial draft, no content) |
Ben Hallert (talk | contribs) (Meeting notes) |
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==Call to order== |
==Call to order== |
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| − | 6: |
+ | 6:11PM |
==Approve this agenda== |
==Approve this agenda== |
||
| − | {{Motion| |
+ | {{Motion|Karen|approve the agenda|Piotr|Unanimous}} |
==Review previous minutes from December 6th, 2018 meeting== |
==Review previous minutes from December 6th, 2018 meeting== |
||
==Approve previous minutes== |
==Approve previous minutes== |
||
| − | {{Motion|Karen|approve the minutes from the February BoD meeting| |
+ | {{Motion|Karen|approve the minutes from the February BoD meeting|Aiden|unanimous, Ben abstains (not present)}} |
==Reports== |
==Reports== |
||
===President's report=== |
===President's report=== |
||
| + | He emailed some people this month. We should talk about having someone here on 3/8 open hack to meet some new members. Karen and Bruce will attend to assist. Karen asked if maybe we should remove the one-off payments, Aiden suggested we table that for now. |
||
===Secretary's report=== |
===Secretary's report=== |
||
| + | Nothing. |
||
===Treasurer's report=== |
===Treasurer's report=== |
||
| + | Piotr reports we have 33.68 in PayPal, 838.82 in the bank for a sum of 872.50. We have a deficit of $566.35 for the overdue payments. Accounting for IPFS, we expect to be charged roughly $300. WIth that in mind, we believe we are $2,367.51 short for the end of the month. In January, the number was $1,283.63. Aiden asked to understand what kind of PayPal fluctuations we are seeing. Piotr suggested we consider banning cash payments; the blizzard may have demonstrated. |
||
| + | |||
| + | We should also immediately reach out to people who did not pay or did not pay |
||
| + | |||
| + | ACTION: We will work out an emergency request for money in the slack |
||
| + | ACTION: Piotr will find out what our cut-off is for bankruptcy |
||
===Public Relations report=== |
===Public Relations report=== |
||
| + | He did an interview with Amanda for her graduate paper. He signed up for the [https://bringrecycling.org/community-product-design-challenge/ BRING Design Challenge] and put a link in the Slack. There was someone who wanted to do a class on EV, he responded to him. |
||
===Shop Status report=== |
===Shop Status report=== |
||
| + | Damn cold. Karen bought another heat, but they are being left on. She put a timer on the hot-water control to help cut some of our power consumption, but our EWEB bill was $20-30 higher last month. She started to try the trash square but it petered out. We are having some tool failures and collecting some broken tools. |
||
==Old Business/Action Item Review== |
==Old Business/Action Item Review== |
||
===(Continuing) Piotr will set up the one-way bank account for depositing=== |
===(Continuing) Piotr will set up the one-way bank account for depositing=== |
||
| + | In progress. |
||
| + | ACTION: (Continuing) Piotr will set up the one-way bank account for depositing |
||
===(Continuing) Piotr will continue to monitor the Pay Pal giving fund qualifications for the EMS=== |
===(Continuing) Piotr will continue to monitor the Pay Pal giving fund qualifications for the EMS=== |
||
| + | Our PayPal account type is wrong for this. Karen will look into it. |
||
| ⚫ | |||
| + | ACTION: Karen will continue to monitor the Pay Pal giving fund qualifications for the EMS |
||
| ⚫ | |||
| ⚫ | |||
| + | ACTION: (Continuing) Ben will work with Piotr to add the payment options to the new-member mail sent out by Key Master. |
||
| ⚫ | |||
| + | Aiden feels there are maybe only 15 or so people paying the new rate. He feels that if we are switching to Patreon, we should do it this week and maybe keep PayPal active in a backup sense only until the final people are moved over. |
||
| + | ===Ben to check if Kevin/Aiden received 501c3=== |
||
| + | Done. |
||
| + | ===Karen contact Ben re: access to webpage=== |
||
| + | Done. |
||
| + | ===Aiden check to make sure emails go through=== |
||
| + | Done. |
||
| + | ===Karen needs to talk to listserv admin=== |
||
| + | Done. |
||
| + | ===Bruce to move laser cutter=== |
||
| + | Done. |
||
| + | ===Aiden to email about donations needed=== |
||
| + | An email was sent, ongoing. |
||
| + | ACTION: Continuing efforts |
||
| + | ===Bruce look into selling fridge or seeing if fixable=== |
||
| + | Not fixable. He posted parts on eBay, then cancelled because no response. |
||
| + | ===Amanda find out what Nation of Makers is=== |
||
| + | It's a thing we don't care about. |
||
| + | ACTION: Piotr will remove us from mailing list |
||
| + | ===Amanda/Karen: Scan and stamp forms=== |
||
| + | Done. |
||
| + | ===Karen: Put together presentation for board re digitizing forms=== |
||
| + | Given change in membership management, we may need to revisit our long term plans re: digitizing and cross-referencing the forms. Aiden suggested we table this conversation until next month. |
||
| + | |||
| + | ACTION: Karen: Put together presentation for board re digitizing forms |
||
==New Business== |
==New Business== |
||
| + | ===Update on server infrastructure=== |
||
| + | Michael introduced himself to the new board. He doesn't monitor slack closely and asks to be called or contacted via Signal. |
||
| + | |||
| + | For many years, EMS existed as a VM on Clif's server. It was running nightly Debian builds which he feels contributed to some stability challenges. It was also very under-resourced. Clif is spread thin and hasn't been able to increase the resources or invest time on this so we have since moved things to Scaleway. We have three servers in Paris (Neo, Trinity, and Morpheus). The Wiki has been moved, Nageos, backups, and we will move Seltzer soon. What's left on the old box is Wordpress, mailing list, and a bunch of abandoned projects. There is also the web forums for the mailing list. |
||
| + | |||
| + | {{Motion|Piotr|Set up Patreon with a single $35 tier for membership to replace PayPal and work to handle holdouts on a per-user basis as we phase out other payment methods. People not paying at the $35 level will have access revoked with a grace period until the issue is resolved.|Karen|Passes unanimously (except for Amanda who was not present)}} |
||
| + | |||
| + | ACTION: Ben will get the registrar login info to Michael |
||
| + | |||
===We have an offer of $20 for the upper right door of the fridge.=== |
===We have an offer of $20 for the upper right door of the fridge.=== |
||
| + | {{Motion|Aiden|Sell it and scrap the rest|Piotr|Unanimous}} |
||
===Walmart + other grant ideas=== |
===Walmart + other grant ideas=== |
||
| + | Amanda was looking at some community project grants. She made a request to WalMart for $5k, we will see what happens. She also found that the UO has some grant opportunities. We will need to wait until next year, but it's another $5k opportunity worth pursuing. She knows of an 'up to $1000' donation that can be made towards a specific activity, she research more. |
||
==Adjournment== |
==Adjournment== |
||
| − | {{Motion|Ben|adjourn the |
+ | {{Motion|Ben|adjourn the March meeting|Piotr|unanimous}} |
| − | The meeting was adjourned at |
+ | The meeting was adjourned at 7:30PM. |
Revision as of 03:30, 8 March 2019
Eugene Maker Space Board of Directors meeting March 7, 2019
Note: These minutes have not been approved by the BoD yet, this is a draft
Call to order
6:11PM
Approve this agenda
Motion: Karen moved that the Eugene Makerspace Board of Directors approve the agenda.
The motion was seconded by Piotr.
Motion passes, the vote was Unanimous.
Review previous minutes from December 6th, 2018 meeting
Approve previous minutes
Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the February BoD meeting.
The motion was seconded by Aiden.
Motion passes, the vote was unanimous, Ben abstains (not present).
Reports
President's report
He emailed some people this month. We should talk about having someone here on 3/8 open hack to meet some new members. Karen and Bruce will attend to assist. Karen asked if maybe we should remove the one-off payments, Aiden suggested we table that for now.
Secretary's report
Nothing.
Treasurer's report
Piotr reports we have 33.68 in PayPal, 838.82 in the bank for a sum of 872.50. We have a deficit of $566.35 for the overdue payments. Accounting for IPFS, we expect to be charged roughly $300. WIth that in mind, we believe we are $2,367.51 short for the end of the month. In January, the number was $1,283.63. Aiden asked to understand what kind of PayPal fluctuations we are seeing. Piotr suggested we consider banning cash payments; the blizzard may have demonstrated.
We should also immediately reach out to people who did not pay or did not pay
ACTION: We will work out an emergency request for money in the slack ACTION: Piotr will find out what our cut-off is for bankruptcy
Public Relations report
He did an interview with Amanda for her graduate paper. He signed up for the BRING Design Challenge and put a link in the Slack. There was someone who wanted to do a class on EV, he responded to him.
Shop Status report
Damn cold. Karen bought another heat, but they are being left on. She put a timer on the hot-water control to help cut some of our power consumption, but our EWEB bill was $20-30 higher last month. She started to try the trash square but it petered out. We are having some tool failures and collecting some broken tools.
Old Business/Action Item Review
(Continuing) Piotr will set up the one-way bank account for depositing
In progress. ACTION: (Continuing) Piotr will set up the one-way bank account for depositing
(Continuing) Piotr will continue to monitor the Pay Pal giving fund qualifications for the EMS
Our PayPal account type is wrong for this. Karen will look into it. ACTION: Karen will continue to monitor the Pay Pal giving fund qualifications for the EMS
(Continuing) Ben will work with Piotr to add the payment options to the new-member mail sent out by Key Master.
ACTION: (Continuing) Ben will work with Piotr to add the payment options to the new-member mail sent out by Key Master.
Send out email to give people specific instructions re updating their payment
Aiden feels there are maybe only 15 or so people paying the new rate. He feels that if we are switching to Patreon, we should do it this week and maybe keep PayPal active in a backup sense only until the final people are moved over.
Ben to check if Kevin/Aiden received 501c3
Done.
Karen contact Ben re: access to webpage
Done.
Aiden check to make sure emails go through
Done.
Karen needs to talk to listserv admin
Done.
Bruce to move laser cutter
Done.
Aiden to email about donations needed
An email was sent, ongoing. ACTION: Continuing efforts
Bruce look into selling fridge or seeing if fixable
Not fixable. He posted parts on eBay, then cancelled because no response.
Amanda find out what Nation of Makers is
It's a thing we don't care about. ACTION: Piotr will remove us from mailing list
Amanda/Karen: Scan and stamp forms
Done.
Karen: Put together presentation for board re digitizing forms
Given change in membership management, we may need to revisit our long term plans re: digitizing and cross-referencing the forms. Aiden suggested we table this conversation until next month.
ACTION: Karen: Put together presentation for board re digitizing forms
New Business
Update on server infrastructure
Michael introduced himself to the new board. He doesn't monitor slack closely and asks to be called or contacted via Signal.
For many years, EMS existed as a VM on Clif's server. It was running nightly Debian builds which he feels contributed to some stability challenges. It was also very under-resourced. Clif is spread thin and hasn't been able to increase the resources or invest time on this so we have since moved things to Scaleway. We have three servers in Paris (Neo, Trinity, and Morpheus). The Wiki has been moved, Nageos, backups, and we will move Seltzer soon. What's left on the old box is Wordpress, mailing list, and a bunch of abandoned projects. There is also the web forums for the mailing list.
Motion: Piotr moved that the Eugene Makerspace Board of Directors Set up Patreon with a single $35 tier for membership to replace PayPal and work to handle holdouts on a per-user basis as we phase out other payment methods. People not paying at the $35 level will have access revoked with a grace period until the issue is resolved..
The motion was seconded by Karen.
Motion passes, the vote was Passes unanimously (except for Amanda who was not present).
ACTION: Ben will get the registrar login info to Michael
We have an offer of $20 for the upper right door of the fridge.
Motion: Aiden moved that the Eugene Makerspace Board of Directors Sell it and scrap the rest.
The motion was seconded by Piotr.
Motion passes, the vote was Unanimous.
Walmart + other grant ideas
Amanda was looking at some community project grants. She made a request to WalMart for $5k, we will see what happens. She also found that the UO has some grant opportunities. We will need to wait until next year, but it's another $5k opportunity worth pursuing. She knows of an 'up to $1000' donation that can be made towards a specific activity, she research more.
Adjournment
Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn the March meeting.
The motion was seconded by Piotr.
Motion passes, the vote was unanimous.
The meeting was adjourned at 7:30PM.