Difference between revisions of "EMSBoDMeetingMinutes121020"

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(Initial draft, no content)
 
(Initial revision)
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==Call to order==
  
==Call to order==
−
6:XXPM
 +
6:12PM
−
Attending: Ben, Karen, Beatta, Piotr
 +
Attending: Ben, Karen, Beata, Piotr
 
Also present:
 
Also present:
 
 
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|xx|approve the agenda as read|xx|xx}}
 +
{{Motion|Ben|approve the agenda as amended|Karen|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|xx|approve the minutes from the November BoD meeting as amended|xx|unanimous}}
 +
{{Motion|Karen|approve the minutes from the November BoD meeting as amended|Ben|Unanimous}}
  +
  +
==Confirm new board members==
  +
  +
50 voters were sent voting links, 13 voted.
  +
  +
After some discussion it was RESOLVED that the following directors, elected during the 2020 EMS annual BoD voting cycle were found in all respects nominated, ratified, and confirmed.
  +
  +
* Karen Englebeck
  +
* Beata Dalhagen
  +
* Piotr Esden-Tempskiinde
  +
* Ben Hallert
  +
  +
Also RESOLVED, Beata Dalhagen was manually appointed to the board following a manual recount of the raw ballots that showed he had received votes.
  +
  +
{{action|Karen|Inform membership of the results of the vote with a note regarding OpaVote's handling of Beata's vote}}
  +
  +
==Elect officers==
  +
  +
Upon Further discussion the following officers were elected to fill vacancies:
  +
  +
MOTION - Ben moved, and Piotr seconded that Karen will take on the Office of President
  +
  +
Passes.
  +
  +
Motion carried.
  +
  +
MOTION - Piotr moved, and Karen Seconded that Ben will fill the office of Secretary.
  +
  +
Unanimous.
  +
  +
MOTION - Ben moved, and Karen seconded that Piotr will take on office of Treasurer.
  +
  +
Unanimous.
  +
  +
MOTION - Karen moved, and Ben seconded that Beata will take on office of Resource Manager
  +
  +
Just for clarity, the end result of all this is the following board members and offices held:
  +
  +
{| border="1"
  +
|-
  +
| '''Number''' || '''Name''' || '''Office'''
  +
|-
  +
| 1 || Karen || President
  +
|-
  +
| 2 || |
  +
|-
  +
| 3 || Ben || Secretary
  +
|-
  +
| 4 || Beata || Resource Manager
  +
|-
  +
| 5 || Piotr || Treasurer
  +
|}
  +
   
 
==Reports==
  
==Reports==
 
===President's report===
  
===President's report===
  +
Karen reported that Banner Driskoll notified her that he had been using a neighbor's dumpster. We discussed the issue in Slack and agreed to apologize to the neighbor and made an offer to pay them. Simultaneously, Dick Penny worked out a trash sharing agreement with the neighbor (immediately before we were contacted by Banner) but he was later told by the neighbor that the offer was no longer available due to the above interaction/discovery with our member who had been already using their dumpster. The neighbor asked that we pay for two trash collections at $49.72 each. Banner indicated that he had disposed of 8 bags of trash total.
−  
   
 
===Secretary's report===
  
===Secretary's report===
Line 22: Line 75:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
$1,840.23 in cash which is an increase from last month of $145.07. Piotr will refund himself his loan this month.
  +
  +
Karen has not visited the shop recently so there may be money in the box.
   
 
===Shop status===
  
===Shop status===
  +
Banner posted pictures of a cleanup he did at the shop.
−  
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
 
===COVID-19 status review - Open Hack closure status===
  
===COVID-19 status review - Open Hack closure status===
  +
The state is planning a repeating 2 week cycle of recomendations, where they asses risk levels on a county by county basis. They do this assessment weekly, and implement restriction changes every two weeks.
  +
  +
This policy has had 3 cycles of data thus far, and Lane County has been in the "Extreme" (highest) risk group for all three weeks. It would take 2 weeks of being assessed in the next lowest level for us to get the restrictions reduced to that level, and even then, the rules are delayed another week between determination and implementation (one week of warning of changes).
  +
  +
Current restrictions for Lane County are predictably severe, and based on the past 3 cycles of data, in my estimation they show no sign of changing in the next 3 weeks. Based on this, I think it's safe to make a one-month decision on shop restrictions, since it's always better to lag behind in a 'more safe' mode, than it would be otherwise.
  +
EMS occupies a 'operational business' position that in my estimation exists someplace between a Gym (memberships, unpredictable attendance), and a library. No direct guidance is given for Libraries, but there is guidance given to Museums and Theaters, as well as "Offices". Most relevant however, I think, is the guidance given regarding 'at home' social gatherings both indoor and outdoor. and I feel that looking at these various guidances as a matrix helps inform how we should act.
  +
  +
Current Restrictions:
  +
  +
* Indoor Gyms and Fitness: Prohibited
  +
* Museums: Prohibited
  +
* Theaters: Prohibited
  +
* Offices: remote work if able, close offices to the public.
  +
* Social Gatherings (indoor/Outdoor): 6 people max, from 2 households total
  +
  +
TL;DR: Based on this matrix, my recommendation is that we should remain in the current mode of "No Open Hacks" for the next month, remaining 'open for members' with the same mask requirements and occupancy limits (6 max, 2 households total) sent out to members previously. This should be reassessed at the January board meeting.
  +
  +
Sources
  +
# :tv: Dec4 - Press Briefing with Gov. Kate Brown
  +
# Coronavirus.Oregon.Gov - Activity/Business Restriction Guidance (select Lane County)
  +
# OHA Risk Levels Summary Table with data for Nov8-Nov21, Nov15-Nov28, and Nov22-Dec5
  +
  +
:tv: In speaking with a reporter who asked why there weren't harsher restrictions, Gov. Kate Brown spoke about the 25 counties (Lane included) that are in the "Extreme Risk" category, "...this is basically 'Shut Down' mode." She went further on to state that without increased federal funding, any further restrictions would destroy Oregon's economy. Implying that further restrictions are probably warranted, but are fiscally unsustainable to implement.
  +
This singular statement helps put into perspective our current status as a county.. We're in it as bad as it gets, and we're being told to restrict as hard as anyone... and our leadership's hands are tied in terms of telling us to restrict further.
  +
  +
The recommendation above stands, but without a way to monitor the shop 24/7.. our admonishments on access rules default to suggestions and appeals to people's good will.
  +
  +
I don't think limiting access hours or 'door accesses per week' or anything along those lines will help in any way, and we simply have to hope that most people will do the right thing when unsupervised.
   
 
===Ben and Facebook Calendar===
  
===Ben and Facebook Calendar===
Line 42: Line 126:
   
 
===Karen will remove next two months of Friday meets on meetup===
  
===Karen will remove next two months of Friday meets on meetup===
  +
Done.
  +
  +
{{action|Karen|will remove all open hacks via meetup through the January board meeting}}
   
 
===Ben will drop off some 1.75 filament===
  
===Ben will drop off some 1.75 filament===
Line 50: Line 137:
   
 
===Beata will ping Michael about the next steps for the pfSense box and some wireless routers he is contributing===
  
===Beata will ping Michael about the next steps for the pfSense box and some wireless routers he is contributing===
  +
Beata reports that one router is installed, second router requires a taller ladder.
  +
  +
The pfSense box is owned by Clif and Michael will coordinate returning it to its owner.
   
 
==New Business==
  
==New Business==
  +
  +
===DVR on the LAN===
  +
Karen reports that the DVR is inaccessible via the LAN. The zmoto.lan address is not resolving. Beata will coordinate with Michael to figure out next steps.
  +
  +
===Garbage situation===
  +
Piotr suggests that EMS is in a reasonable financial situation and suggests that we pay them the requested amount. Ben Hallert offered to pay half of the ~$95 bill they requested.
  +
  +
The board resolved to pay them the requested amount.
  +
  +
{{action|Karen|will contact them to request an electronic money transfer method for us to pay them}}
   
 
==Adjournment==
  
==Adjournment==
   
−
{{motion|Ben|adjourn|Beata}}
 +
{{motion|Ben|adjourn|Piotr}}
   
−
The meeting was adjourned at XX:00 PM.
 +
The meeting was adjourned at 7:04 PM.

Revision as of 03:05, 11 December 2020

Eugene Maker Space Board of Directors meeting December 10th, 2020

Note: These minutes have not been approved by the BoD yet, this is a draft

Call to order

6:12PM Attending: Ben, Karen, Beata, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the November BoD meeting as amended.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

Confirm new board members

50 voters were sent voting links, 13 voted.

After some discussion it was RESOLVED that the following directors, elected during the 2020 EMS annual BoD voting cycle were found in all respects nominated, ratified, and confirmed.

  • Karen Englebeck
  • Beata Dalhagen
  • Piotr Esden-Tempskiinde
  • Ben Hallert

Also RESOLVED, Beata Dalhagen was manually appointed to the board following a manual recount of the raw ballots that showed he had received votes.

ACTION: Karen will Inform membership of the results of the vote with a note regarding OpaVote's handling of Beata's vote.

Elect officers

Upon Further discussion the following officers were elected to fill vacancies:

MOTION - Ben moved, and Piotr seconded that Karen will take on the Office of President

Passes.

Motion carried.

MOTION - Piotr moved, and Karen Seconded that Ben will fill the office of Secretary.

Unanimous.

MOTION - Ben moved, and Karen seconded that Piotr will take on office of Treasurer.

Unanimous.

MOTION - Karen moved, and Ben seconded that Beata will take on office of Resource Manager

Just for clarity, the end result of all this is the following board members and offices held:

Number Name Office
1 Karen President
2
3 Ben Secretary
4 Beata Resource Manager
5 Piotr Treasurer


Reports

President's report

Karen reported that Banner Driskoll notified her that he had been using a neighbor's dumpster. We discussed the issue in Slack and agreed to apologize to the neighbor and made an offer to pay them. Simultaneously, Dick Penny worked out a trash sharing agreement with the neighbor (immediately before we were contacted by Banner) but he was later told by the neighbor that the offer was no longer available due to the above interaction/discovery with our member who had been already using their dumpster. The neighbor asked that we pay for two trash collections at $49.72 each. Banner indicated that he had disposed of 8 bags of trash total.

Secretary's report

Nothing to report.

Treasurer's report

$1,840.23 in cash which is an increase from last month of $145.07. Piotr will refund himself his loan this month.

Karen has not visited the shop recently so there may be money in the box.

Shop status

Banner posted pictures of a cleanup he did at the shop.

Old Business/Action Item Review

COVID-19 status review - Open Hack closure status

The state is planning a repeating 2 week cycle of recomendations, where they asses risk levels on a county by county basis. They do this assessment weekly, and implement restriction changes every two weeks.

This policy has had 3 cycles of data thus far, and Lane County has been in the "Extreme" (highest) risk group for all three weeks. It would take 2 weeks of being assessed in the next lowest level for us to get the restrictions reduced to that level, and even then, the rules are delayed another week between determination and implementation (one week of warning of changes).

Current restrictions for Lane County are predictably severe, and based on the past 3 cycles of data, in my estimation they show no sign of changing in the next 3 weeks. Based on this, I think it's safe to make a one-month decision on shop restrictions, since it's always better to lag behind in a 'more safe' mode, than it would be otherwise. EMS occupies a 'operational business' position that in my estimation exists someplace between a Gym (memberships, unpredictable attendance), and a library. No direct guidance is given for Libraries, but there is guidance given to Museums and Theaters, as well as "Offices". Most relevant however, I think, is the guidance given regarding 'at home' social gatherings both indoor and outdoor. and I feel that looking at these various guidances as a matrix helps inform how we should act.

Current Restrictions:

  • Indoor Gyms and Fitness: Prohibited
  • Museums: Prohibited
  • Theaters: Prohibited
  • Offices: remote work if able, close offices to the public.
  • Social Gatherings (indoor/Outdoor): 6 people max, from 2 households total

TL;DR: Based on this matrix, my recommendation is that we should remain in the current mode of "No Open Hacks" for the next month, remaining 'open for members' with the same mask requirements and occupancy limits (6 max, 2 households total) sent out to members previously. This should be reassessed at the January board meeting.

Sources

  1. :tv: Dec4 - Press Briefing with Gov. Kate Brown
  2. Coronavirus.Oregon.Gov - Activity/Business Restriction Guidance (select Lane County)
  3. OHA Risk Levels Summary Table with data for Nov8-Nov21, Nov15-Nov28, and Nov22-Dec5
tv: In speaking with a reporter who asked why there weren't harsher restrictions, Gov. Kate Brown spoke about the 25 counties (Lane included) that are in the "Extreme Risk" category, "...this is basically 'Shut Down' mode." She went further on to state that without increased federal funding, any further restrictions would destroy Oregon's economy. Implying that further restrictions are probably warranted, but are fiscally unsustainable to implement.

This singular statement helps put into perspective our current status as a county.. We're in it as bad as it gets, and we're being told to restrict as hard as anyone... and our leadership's hands are tied in terms of telling us to restrict further.

The recommendation above stands, but without a way to monitor the shop 24/7.. our admonishments on access rules default to suggestions and appeals to people's good will.

I don't think limiting access hours or 'door accesses per week' or anything along those lines will help in any way, and we simply have to hope that most people will do the right thing when unsupervised.

Ben and Facebook Calendar

Recurring. In progress.

Karen will schedule bank trip with Piotr, Ben, and Beata

Unable to continue at this time due to COVID-19.

Ben will follow up with Lightburn re: non-profit license for second laser

On-going.

Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons

On-going.

Karen will remove next two months of Friday meets on meetup

Done.

ACTION: Karen will will remove all open hacks via meetup through the January board meeting.

Ben will drop off some 1.75 filament

Haven't been down lately, will try and do this soon.

Karen will install a new hard drive in the 3d Printer workstation

Ongoing.

Beata will ping Michael about the next steps for the pfSense box and some wireless routers he is contributing

Beata reports that one router is installed, second router requires a taller ladder.

The pfSense box is owned by Clif and Michael will coordinate returning it to its owner.

New Business

DVR on the LAN

Karen reports that the DVR is inaccessible via the LAN. The zmoto.lan address is not resolving. Beata will coordinate with Michael to figure out next steps.

Garbage situation

Piotr suggests that EMS is in a reasonable financial situation and suggests that we pay them the requested amount. Ben Hallert offered to pay half of the ~$95 bill they requested.

The board resolved to pay them the requested amount.

ACTION: Karen will will contact them to request an electronic money transfer method for us to pay them.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Piotr.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 7:04 PM.

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