EMSBoDMeetingMinutes020625

EMS Board Meeting Agenda / Minutes

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1. Eugene Maker Space Board of Directors meeting February 6th, 2025

Call to order

6:08pm

Attending: Sam, Troy, Andrew

Approve this agenda

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the agenda as presented.

The motion was seconded by Troy.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Andrew moved that the Eugene Makerspace Board of Directors approve the minutes from the January BoD meeting as submitted.

The motion was seconded by Troy.

Motion passes, the vote was Unanimous.

[1](https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes010725)

Reports

President's report

• Appreciation for Ben Hallert, open board seats and roles
• Andrew volunteered to take on the role of Secretary
• Partnerships and collaboration: Potential involvement with city's fix-it fairs, shift cycle.
• Potential collaboration with the city in future Fix-It fairs?
• Building relationship with Shift Community Cycle, starting with pop-up event next week

Secretary's report

• Secretary of State filing
  • Updated, $50 p/a fee paid. New board, new address included in the filing
• IRS: \<$50k revenue makes straightforward tax filing. Done.

Shop status

• All items removed, keys returned to Bennett
• Some cash returned from recycling

New space location-hunting report

• Peter has needed to change plans and will not be partnering with us in the new location
• Visited a couple of potential locations in/around East Whitaker area
• Booth Kelly unavailable
• 2 good leads to follow up on

Events report

• Weeky Play Eugene Open Snack night events: continue to be lightly but consistently attended
• Cozy crafting: now listed in Eugene Weekly and other channels
• Dark Pine pop-up makerspace:
  • Well attended, lots of excited reports. Dark pine happy to do a repeat whenever we want
• Review upcoming events
  • Popup makerspace event at Shift Community Cycle.
  • Potential art-leaning popup or collaboration with eugene-tech arts/creatives community

Terminate the lease for the space with Bennett=

Lease expired end of January. Bennett opted not to renew or offer that as an option

Payment for asbestos abatement and recovery

Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects

Open PO Box

Done. We are box 1303 in the Willamette St location. Troy has spare key, Sam has the other.

Duplicate mailbox key

One copy returned to Bennett Mgmt. I believe Ben H has one still.

New Business

Change of address

Done:

• Changed on website.
• Secretary of State:

TODO:

• insurance,
• OCCU
• Andrew will compile a list from our recent bills

Re-opening preparedness

• Membership policy
• Workspace orientation
  • Training on some tools?
• Liability waiver
• Member property policies
• Donation page
• Sponsorship opportunities: equipment,
  • Fund we can distribute to members for hosting workshops, services
  • Equipment
  • Infrastructure: walls, etc.
• Member property storage
  • Tag with date.
• Code of Conduct

Task, TODO management

• Trello or? Decision pending other suggestions and researching options

Adjournment

Motion: Sam moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Andrew.

Motion passes, the vote was unanimous.

The meeting was adjourned at 7:30 PM.