EMSBo DMeeting Minutes042017

EMS
Board of Directors
Meeting Minutes
Meeting date: 04/20/2017

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #1, Eugene OR on April 20, 2017. The meeting convened at 6:02PM, Clif Cox presiding and Tanda LInde secretary.

Board Members in attendance: Clif, Ben, Tanda, Dean, Jher
Board Members not in attendance: none

Quorum present? Yes / Provisional

Also Present Were: Mary, Dale, Pitor, Darrell, Tom, Cord, Tucker, Jim

Approve agenda, and previous minutes.

Agenda:

1. Approve the agenda
2. Review previous meeting minutes
3. Officer’s Reports
   1. President
   2. Treasurer
   3. Secretary
   4. PR Director (Vacant)
   5. Facilities Manager (Vacant)
4. Old Business:
   1. Action Items from previous meetings:
      1. Clif: To set up bitcoin account for EMS. Help get it on the website. To investigate “Board” Insurance. To contact Nick to Reserve a table at the Mini-Maker Faire and to gather information on becoming a sponsor.
      2. Dean: Continue to develop the Treasurer responsibilities and duties.
      3. Tanda: Go to represent EMS at the Non-profit Round-up in Roseburg and to gather information on the qualification processes. Post to discuss list to ask for people to help man the table at the Eugene Mini-Maker Faire Launch Party and bring projects to showcase. To bring the flyers and business cards and banner to the party, set-up and watch the EMS table with Dean and others.
      4. Jher:
      5. Ben:
      6. Group: Research different online payment services with fee structures and report findings back to group at the next meeting. To continue to clean and organize the shop.
   2. Insurance Quotes tabled from last time
5. New Business:
   1. Tanda Resignation
   2. Call for Clif's Resignation
6. Adjourn

Approval of Agenda: Motion was made by Clif and seconded by Ben to approve this meeting's proposed agenda

The Motion carried with unanimous approval.

Approval of minutes: Motion was made by Ben and seconded by Tanda to approve the minutes of the March 16th, 2017 meeting.

The Motion carried with unanimous approval.

Officer's reports:

President's report: Clif spoke about table at Mini Maker Faire launch party, about setting up the Bitcoin account, and his descriptive report on the pick-a-part.

Treasurer's report: Dean says we have 30 paying members on March 16th. We will be roughly $300 shy of bills each month. He doesn't know who supports or pays for other members and we have more people that have door access then pay and he will email the report for financials to the board tomorrow.

Secretary's report: Tanda once again is asking for the signed copy of the lease.

PR and Facilities Manager are vacant

Old business:

Action Item Review from 03/16/2017 BoD Meeting

1. Clif: To set up bitcoin account for EMS. Help get it on the website. To investigate “Board” Insurance. To contact Nick to Reserve a table at the Mini-Maker Faire and to gather information on becoming a sponsor.
2. Dean: Has treasurer's responsibilities fully under his control. He's going to continue to meet with Daryl to develop a membership list and actual reports for the board.
3. Tanda: Go to represent EMS at the Non-profit Round-up in Roseburg and to gather information on the qualification processes. Post to discuss list to ask for people to help man the table at the Eugene Mini-Maker Faire Launch Party and bring projects to showcase. To bring the flyers and business cards and banner to the party, set-up and watch the EMS table with Dean and others.
4. Jher:
5. Ben:
6. Group: Research different online payment services with fee structures and report findings back to group at the next meeting. There are still some discussion on different forms more research needs to be done. (Ongoing) To continue to clean and organize the shop

Insurance Quotes tabled from last time

Discussion on which insurance we need. The liability versus board insurance and the benefits to each.

MOTION by Tanda seconded by Ben that we go with the insurance policy from Tanda's agent roughly $650 per year so we are covered at the end of the month for the lease requirement. The Motion carried with unanimous approval.

New business:

Tanda Resignation

MOTION by Dean seconded by Ben to discuss this issue on the floor. past unanimous. The Motion carried with unanimous approval.

Tanda explained why she wanted to resign. There was much discussion buy everyone present. Tanda expressed that she would withdraw her resignation if we became members of the Nonprofit Association of Oregon (NAO) and to seek out their assistance in our organization.

MOTION by Ben seconded by Dean to become members of the Nonprofit Association of Oregon and to seek out mediation in these matters.The Motion carried with unanimous approval.

ACTION ITEM (Tanda): To investigate how to become members of the NAO and to sign up.

Call for Clif's Resignation

MOTION by Tanda seconded by Dean to discuss this issue on the floor. past unanimous. The Motion carried with unanimous approval.

There was great amount of discussion on all sides about this topic.

Portion of the way through the discussion Ben tenders his resignation. There was more discussion on Ben's resignation.

In the end it was decided to formally withdraw both Ben's resignation and the call for Clif's resignation for a couple of board meetings until we have sought mediation and advice from the NAO.

ACTION ITEM (Clif): He expressed openly that he would be on his best behavior from this meeting going forward.

There was a lot of discussion on needing a volunteer manager or coordinator who would be the point of contact for any projects needing to be completed internally at EMS. Mary and Tom and Cord had expressed some interest in forming a committee of sorts to look into this concept. Ben volunteered to be the board point of contact.

Action Items:

Clif:

• He expressed openly that he would be on his best behavior from this meeting going forward.

Dean:

• To bring a financial accounting to the board (via email).

Tanda:

• To contact NAO and sign EMS up.

Ben:

• To tough it out.

Jher:

Adjournment:

Clif moved for adjournment and was seconded by Ben.

The vote was unanimous and the meeting was adjourned at 8:30 PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space