EMSBo DMeeting Minutes121715 Proposed Template

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/17/2015

Call to order:

A Regular meeting of the Board of directors of EMS, was held via Google Hangouts at https://plus.google.com/hangouts/_/g4fqvksfrwxoodrj3gkn22ei64a on December 17th, 2015. The meeting convened at 7:10 PM, Clif Cox presiding and Ben Hallert secretary.

Board Members in attendance: Clif, Ben, Kass, Darrell, Mark
Board Members not in attendance: none

Can everyone hear and participate OK?

All confirmed that the teleconference is working for them, and they can fully participate.

Quorum present? Yes

Also Present Were: Taper

Approve agenda, and previous minutes.

Agenda:

1. Approve the agenda
2. Review previous meeting minutes
3. Confirm new board members
4. Elect Officers
5. Officers Reports
   1. President's Report
   2. Secretary's Report
   3. Treasurer's Report
6. Old Business review
   1. Ben to organize cleanup for Saturday the 12th - Followup
   2. Ben to reactivate scheduled posting ideas thread
   3. Clif will be sending a ballot to Michelle.
7. New Business
   
   1. New key system report and next steps
   2. Classes - Kass requests all read her classes proposal she emailed in advance.
   3. Discussion about teleconferencing meetings.

Approval of Agenda: Motion was made by Darrell and seconded by Kassie to approve this meeting's proposed agenda.

The Motion carried with unanimous approval.

Approval of minutes: Motion was made by Ben and seconded by Kassandra to approve the minutes of the 12/5/15 meeting.

The Motion carried with unanimous approval.

Confirm new board members

After some discussion it was RESOLVED that the following directors, elected at the 2015 EMS annual meeting, were found in all respects nominated, ratified, and confirmed.

• Ben Hallert
• Kassandra Kaplan
• Mark Davis
• Darrell Perko
• Clif Cox

Elect Officers:

Upon Further discussion the following officers were elected to fill vacancies:

MOTION - Mark moved, and Darrel seconded that Clif fill the Office of President

Unanimous.

Motion carried.

MOTION - Clif moved, and Kassie seconded that Darrell will continue the excellent work he's doing as our Treasurer.

Unanimous.

Motion carried.

MOTION - Clif moved, and Kassie seconded that Ben continue to be our Secretary.

Unanimous.

Motion carried.

MOTION - Clif moved, and Ben seconded that Kassie to be our Facilities Manager.

Unanimous.

Motion carried.

MOTION - Ben moved, and Clif seconded that Mark be our new Marketing and PR Director.

Unanimous.

Motion carried.

Officer's reports:

President

Clif talked about the meeting we had a while back with Mayor Kitty Piercy, and the upcoming one with LCC's president to see if the LCC down town center might be available for community groups to cohabitate. 60,000^2 ft is a lot of space so combining forces with other groups may be possible. Gave a mini Web server update, where he mentioned that the email sub system now supports TLS, SSL, and SASL for SMTP posting, and IMAP / POP retrievals.

Also submitted a mini report on the election results via email. for board review.

Secretary

Ben Reported that he submitted the previous minutes for review.

Treasurer

Darrell, mentioned that we had about $1900 in the account and there were a few new members this month.

Old business:

Ben to organize cleanup for Saturday the 12th - Followup

We did it, and got a lot done.wiped down horizontal surfaces, got rid of junk. Ben made some new signage for us, Who Hoo! :-)

Ben to reactivate scheduled posting ideas thread

He is still working towards the reactivation, and would like to collect articles of interest to be used in a slow flow to face book. Wants to collect enough for a pool of articles to pull from so we can establish and maintain a presence.

Clif will be sending a ballot to Michelle.

Yep, did that. Please see the mini election report sent to the board list mentioned above.

New business:

New key system report and next steps.

They now have a working system. could go live in 15 minutes or so. Would like to send out a request for members to register their keys. Could someone set up the little computer as a alternate kiosk?

Classes - Kass requests all read her classes proposal she emailed in advance.

She would like to compose a small committee to manage the classes, and recruit teachers. Mark is joining to figure out the marketing side, they are looking for a third or forth, will put out the word on discuss.

Clif asked after the purpose and Kassandra described how it would be meant to pursue the identification of and creation of the classes. Clif also asked if the committee would work as an interface to teachers and Kassandra agreed they could help with some of that.

Discussion about teleconferencing meetings.

Clif wanted to plant some seeds regarding bylaws related to teleconferencing. The Oregon Corporation meta-bylaws support this (which we inherit) but in one place in our policy document, it states that members must be present. He would like the bylaws to be amended to also allow for tel-presence. The current says that 'any board member may attend via tel-presence' and he wants it to be 'any and all'. We should probably clean up some verbiage in our bylaws and policy documents to make it crystal clear that this is valid. It's clearly supported by Oregon's Chapter 65 — Nonprofit Corporations statutes, and our current bylaws, however we should clarify a couple of points. Kassie mentioned also that when we have virtual meetings, we should post instructions on how to monitor or participate in them.

Action Items:

Kassie:

• Kassandra and Mark to reach out to discuss for volunteers to assist with the class effort.

Mark:

• Kassandra and Mark to reach out to discuss for volunteers to assist with the class effort.
• Help Ben on postings.

Clif:

• Clif to wordsmith proposed changes to the bylaws for presentation at a future meeting for rules regarding teleconferencing.
• Help advertise meeting locations on the discuss list.

Darrell:

Ben:

• Ben to reactivate scheduled posting ideas thread.
• Ben to send out request for people to register their keys for the kiosk.

Adjournment:

Kassie moved for adjournment and was seconded by Ben.

The vote was unanimous and the meeting was adjourned at 7:48PM.

____________________________ ___________________
Secretary Date of approval
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