Difference between revisions of "EMSBoDMeetingMinutes090524"
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Ben Hallert (talk | contribs) (Initial revision) |
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==Call to order== |
==Call to order== |
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| − | + | 6:18 PM |
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| − | Attending: Karen, Ben, |
+ | Attending: Karen, Ben, Sam, Piotr |
| − | Also present: |
+ | Also present: Beata joined around 7:00 PM |
==Approve this agenda== |
==Approve this agenda== |
||
| − | {{Motion| |
+ | {{Motion|Ben|approve the agenda as amended |Karen|Unanimous}} |
==Approve previous minutes== |
==Approve previous minutes== |
||
| − | {{Motion| |
+ | {{Motion|Karen|approve the minutes from the August BoD meeting as submitted|Piotr|Unanimous}} |
==Reports== |
==Reports== |
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| Line 23: | Line 23: | ||
===Treasurer's report=== |
===Treasurer's report=== |
||
| + | <pre> |
||
| + | Money accounts as of 09/04/2024 |
||
| + | Bank $1591.42 |
||
| − | Anyone check mail? |
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| + | PayPal $48.02 |
||
| + | Patreon $46.40 |
||
| + | -------- |
||
| + | Sum $1685.84 (diff since Feb +$210.07 - 400.00 = - 189.93) |
||
| + | Note: $400.00 loan from Piotr to pay rent, see diff calculation. |
||
| + | </pre> |
||
| + | |||
| + | Our financials are dire, to decode the above we are now $-189 a month. We will need to either secure additional funding or begin dissolution. |
||
| + | |||
| + | Piotr will check the mailbox, there may be a check for Ben's auto-sale donation. We also reviewed the status of keys for other resources including the Dropbox. |
||
===Shop status=== |
===Shop status=== |
||
| + | Sam reported on some of the people visiting and assisting in the open shock nights. Tom Conlin has been helping to fix tools. |
||
| + | |||
| + | Todd's loaned welding bench has left and we have a replacement welding table in place under loan by a new member. |
||
| + | |||
| + | Another member has one in storage that he may donate, we will evaluate how we'd like to proceed. |
||
| + | |||
| + | No update on the large laser cutter. It does not appear to have a cooling system and did not had one before it arrived. It's possible routing water in through it is the answer. |
||
| + | |||
| + | We need to haul off the remainder of the cleaning day effort. |
||
| + | |||
| + | A partially disassembled appliance (washing machine?) filled much of the dumpster last month which created some challenges. |
||
| + | |||
| + | The dust collector's motor is dead and they are seeking a replacement for it. |
||
| + | |||
| + | We discussed the breaking spring mount on the |
||
| + | |||
==Old Business/Action Item Review== |
==Old Business/Action Item Review== |
||
===Piotr to coordinate with Andrew on Paperless-NG instance=== |
===Piotr to coordinate with Andrew on Paperless-NG instance=== |
||
| + | In progress (successful test install, pending AWS deployment) |
||
| − | Andrew has successfully deployed a Paperless-NG instance to his test environment and will deploy it to AWS. |
||
===Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects=== |
===Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects=== |
||
| + | Sam described an effort in progress to formalize a documentation effort that would put QR code stickers on machines that would give easy access to online documentation specific to that hardware and the EMS. He expects we'll probably have a label printer near the front door with a kiosk to make creating these easy. |
||
| − | In progress |
||
| + | |||
| + | Once we have easy QRCode sticker printing, maybe we can expand that use to public outreach/fundraising purposes by deploying stickers to useful places/bulletin boards/etc. |
||
===Sam will contact Marcel to discuss the future of the Lasermaster CNC table=== |
===Sam will contact Marcel to discuss the future of the Lasermaster CNC table=== |
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| Line 39: | Line 69: | ||
==New Business== |
==New Business== |
||
===Implementing Patreon level changes to door system=== |
===Implementing Patreon level changes to door system=== |
||
| + | This item was largely discussed during the treasury update. We will implement this change immediately. Karen will send out the email letting folks know about the change. |
||
| + | |||
| + | ===Income vs Expenses conversation=== |
||
| + | See previous item and treasury report |
||
| + | ===Rent negotiation / space donation discussion potential with landlord=== |
||
| + | {{move|Ben|Authorize Andrew to begin a discussion with the property management company regarding the possibility of a rent deduction or donation per a discussion to be had in chat|Sam|Pass}} |
||
===Review upcoming events=== |
===Review upcoming events=== |
||
| − | + | Sam will cover through the end of the year after that. |
|
==Adjournment== |
==Adjournment== |
||
| − | {{motion| |
+ | {{motion|Karen|adjourn|Ben|unanimous}} |
| − | The meeting was adjourned at |
+ | The meeting was adjourned at 7:22 PM. |
Revision as of 02:22, 6 September 2024
Eugene Maker Space Board of Directors meeting September 5th, 2024
Note: This is a draft of the minutes until accepted at the next BoD meeting
Call to order
6:18 PM
Attending: Karen, Ben, Sam, Piotr Also present: Beata joined around 7:00 PM
Approve this agenda
Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended .
The motion was seconded by Karen.
Motion passes, the vote was Unanimous.
Approve previous minutes
Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the August BoD meeting as submitted.
The motion was seconded by Piotr.
Motion passes, the vote was Unanimous.
Reports
President's report
Nothing to report.
Secretary's report
Nothing to report.
Treasurer's report
Money accounts as of 09/04/2024
Bank $1591.42
PayPal $48.02
Patreon $46.40
--------
Sum $1685.84 (diff since Feb +$210.07 - 400.00 = - 189.93)
Note: $400.00 loan from Piotr to pay rent, see diff calculation.
Our financials are dire, to decode the above we are now $-189 a month. We will need to either secure additional funding or begin dissolution.
Piotr will check the mailbox, there may be a check for Ben's auto-sale donation. We also reviewed the status of keys for other resources including the Dropbox.
Shop status
Sam reported on some of the people visiting and assisting in the open shock nights. Tom Conlin has been helping to fix tools.
Todd's loaned welding bench has left and we have a replacement welding table in place under loan by a new member.
Another member has one in storage that he may donate, we will evaluate how we'd like to proceed.
No update on the large laser cutter. It does not appear to have a cooling system and did not had one before it arrived. It's possible routing water in through it is the answer.
We need to haul off the remainder of the cleaning day effort.
A partially disassembled appliance (washing machine?) filled much of the dumpster last month which created some challenges.
The dust collector's motor is dead and they are seeking a replacement for it.
We discussed the breaking spring mount on the
Old Business/Action Item Review
Piotr to coordinate with Andrew on Paperless-NG instance
In progress (successful test install, pending AWS deployment)
Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects
Sam described an effort in progress to formalize a documentation effort that would put QR code stickers on machines that would give easy access to online documentation specific to that hardware and the EMS. He expects we'll probably have a label printer near the front door with a kiosk to make creating these easy.
Once we have easy QRCode sticker printing, maybe we can expand that use to public outreach/fundraising purposes by deploying stickers to useful places/bulletin boards/etc.
Sam will contact Marcel to discuss the future of the Lasermaster CNC table
In progress
New Business
Implementing Patreon level changes to door system
This item was largely discussed during the treasury update. We will implement this change immediately. Karen will send out the email letting folks know about the change.
Income vs Expenses conversation
See previous item and treasury report
Rent negotiation / space donation discussion potential with landlord
Review upcoming events
Sam will cover through the end of the year after that.
Adjournment
Motion: Karen moved that the Eugene Makerspace Board of Directors adjourn.
The motion was seconded by Ben.
Motion passes, the vote was unanimous.
The meeting was adjourned at 7:22 PM.