EMSBoDMeetingMinutes060624
Eugene Maker Space Board of Directors meeting June 6th, 2024
Note: This is a draft of the minutes until accepted at the next BoD meeting
Call to order
7:12PM
Attending: Karen, Ben, Beata, Sam, Piotr Also present:
Approve this agenda
Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as presented.
The motion was seconded by Karen.
Motion passes, the vote was Unanimous.
Approve previous minutes
Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the May BoD meeting as submitted.
The motion was seconded by Beata.
Motion passes, the vote was Unanimous.
Reports
President's report
Nothing to report.
Secretary's report
Nothing to report.
Treasurer's report
Money accounts as of 06/06/2024
Bank $1970.93
PayPal $96.40
Patreon $46.40
Sum $2113.39 (diff since Feb +$258.86)
We have to pay insurance again. $751.68 is our annual dues. We can pay $319.17 and do installments but it works out to about a 7% interest rate in additional costs. If we do this, we will be a little tight on funds for a bit if we do this, at least temporarily.
Motion: Piotr moved that the Eugene Makerspace Board of Directors Pay the insurance in a single payment of 751.68.
The motion was seconded by Ben.
Motion passes, the vote was Unanimous.
We are in a two month positive balance trend which is good, but from March to June, we've lost significant revenue from members who have reduced or canceled their memberships following the membership rate increase so it looks as if donations may be responsible for this trend.
Karen asked if we should engage the community for ideas on ways to raise more funding. We discussed methods to do this and strategized some ideas, we will continue this effort offline.
Shop status
Sam noted that a member has brought another table saw to station at the space for folks to use.
The lathe/smithy is out of commission. We're not certain what part specifically has failed.
Someone came in to do some laser cutting but the wood they were cutting was too thick and they saw discrepancies with the laser alignment across the cutting surface. Sam believes that Andrew is aware of this and will investigate.
There is a car that's been parked in front of the shop for more than a week, Sam believes it belongs to Ken. He will reach out to Ken.
Old Business/Action Item Review
Piotr to coordinate with Andrew on Paperless-NG instance
In progress.
New Business
Karen's upcoming move, out of state
- Who will take possession of EMS "President" files? Keys? Who can take over the 'assistant treasurer' duties?
- Ben will coordinate with Karen to take any physical EMS stuff she needs to offload
- Piotr and Ben will take over the assistant treasurer duties such as deposits and mail
- Timeline for events
- Karen outlined how long she'll be in-state before moving
- Should Karen continue in the position of President via remote work until the next election? There may be some spotty availability either side of the move.
- The group consensus was that we would like her to remain in the position if she was comfortable
- Upcoming donations of tools, materials, and other maker-adjacent items from Karen
- Karen described the things she wanted to donate and wants to make sure that they are donations that will be useful to the space.
Review upcoming events
We have Public Access nights scheduled through the end of July.
Sam will be coordinating the cleaning event shortly with a nominal target of the 15th (the Sunday specifically)
Adjournment
Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.
The motion was seconded by Beata.
Motion passes, the vote was unanimous.
The meeting was adjourned at 08:21PM.