EMSBoDMeetingMinutes031725

Eugene Maker Space Board of Directors meeting March 17th, 2025

Call to order

• 6:10pm
• Attendance: Troy, Sam, Erika

Approve this agenda

• Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

Approve previous minutes:

• Google doc: https://docs.google.com/document/d/1vOvxH7wzO7Cwvc1mBQFBi9saaVMOvkEUXiOdgzZnEoQ/edit?tab=t.0#heading=h.b9x7jtnlfaze
• ACTION: Sam will to look into a google doc to wiki process and move February minutes to wiki.

Reports

President’s report

• Partnerships, fundraising etc?
• Farmers Market earth day event w. Mitra

Secretary’s report

• CT-12 form for Oregon DOJ?

Treasurer’s report

• Current membership
  • Outgoings and balance:
  • Bank - $8495.84
  • PayPal - $7041.94
  • Patreon - $46.40

Shop status

• n/a

New space location-hunting report

• Wildcraft: not a fit
• To look at:
  • 4285 W 7th Ave, Eugene Oregon, Tues Mar 18th
  • 1120 - 1130 Bailey Hill Rd, Eugene Or, Suite 2, Mar 19th
  • 1325 RAILROAD BLVD - EUGENE, OREGON Mar 21 2:30
  • 1210 Interior Unit 4, Mar 21 After 1325 Railroad
• Thanks to Thomas for grading the spaces

Events report

• Weeky Play Eugene Open Snack night events: attendance growing of late
• Amateur Tinkering Note: Suzie hosting intro weekly arduino session at Portal Tea
• Cozy Crafting fortnightly at Portal Tea.
• Review upcoming events
  • Re-Imagine Earth Day - Green Living Zone. April 12th Farmers Market Pavillion. Table alongside Mecca, Shift, Toolbox Project and others.
    • Project Bottle Light: ~$50 worth of items bought by Sam
• Interest from Mecca, Dark Pine, 16 Tons, Shift Cycles for hosting future pop-events. We just need organizers to make it happen.

Old Business/Action Item Review

• Insurance claim from Bennet was forwarded to us: Andrew can you confirm we either paid this or got more details.
  • ACTION: Andrew, will confirm invoice already paid.
• Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects
• PO Box: Paid for another 6 months (direct from EMS OCCU account)

New Business

Change of address

• Done:
  • Changed on website.
  • Secretary of State:
• TODO:
  • insurance,
  • OCCU
  • Andrew will compile a list from our recent bills
  • Oregon DOJ.

Re-opening preparedness

• Membership policy
• Code of Conduct
• Workspace orientation
  • Training on some tools?
• Liability waiver
  • Should be on file, we just need to review it.
• Member property policies (Troy to look at updating)
  • Adapt from existing agreement verbiage.
• Donation page
• Sponsorship opportunities: equipment,
  • Fund we can distribute to members for hosting workshops, services
  • Equipment
  • Infrastructure: walls, etc.
• Member property storage (blocked on knowing what space is available)
  • Tag with date.

Task, TODO management

• Trello or? Decision pending other suggestions and researching options
  • Trello is working for now, we just need to check it more regularly.

Adjournment

• Motion: Sam moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

• Meeting adjourned 7pm