EMSBoDMeetingMinutes041525

Eugene Maker Space Board of Directors meeting April 15th, 2025

Call to order

• 18:25pm
• In attendance: Andrew, Troy, Sam, Suzi, Ryan

Approve this agenda

• Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Andrew.

Motion passes, the vote was approved unanimously.

Approve previous minutes:

• Motion: Andrew moved that the Eugene Makerspace Board of Directors approve previous minutes.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

Reports

President’s report

• Nothing to report

Secretary’s report

• Process needed for publishing minutes.
• ACTION: Sam will investigate..

Treasurer’s report

• Current membership
  • 34 Members, up from 31 last month, Approximately $1340/month before platform fees.
• Outgoings and balance
  • Bank Balance: $9,132.87
• New Funding Platform for Non-Profits that are fee-free - Zeffy

Shop status / New space location-hunting report

• 1325 Railroad is the primary location of focus. Letter of Intent to Lease has been filed. Met with the landlord’s property management team today.

Events report

• Ongoing weekly events:
  • Open Snack Night @ Play:Eugene attendance is steady at ~6-12 people
  • Amateur Tinker Night @ Portal Tea: also well attended, lots of new interest and members coming in through this event
  • Fortnightly Cosy Crafting @ Portal Tea
• Re-Imagine Earth Day 13th April @ Farmers Market Pavillion
  • Table alongside local sustainability/climate/environmental organizations. Organized by Mecca et al. Great reception, good responses.
• Review upcoming events
  • Pop-up @ Dark Pine or 16 Tons coffee shops dates TBD
  • Potential art-leaning popup or collaboration with eugene-tech arts/creatives community
  • Mecca LED workshop: Jerril from Bright Parade wants to collaborate with us to present an introduction to working with LEDs @ Mecca. Dates etc. TBD

New Business

• Wiki gardening
  • ACTION: Sam will tag some of the content on there we want to archive..
  • Andrew will look into other platform we might port the good content over that would be easier to maintain
• BoD meeting minutes publishing
  • ACTION: Sam will prototype a tool/script to re-format google doc content into the structured markdown we need for continuity with our existing meeting minutes..

Re-opening preparedness

• Membership policy, membership tiers
• Workspace orientation
  • Training on some tools?
• Liability waiver
• Member property policies
• Donation page
• Sponsorship opportunities: equipment,
  • Fund we can distribute to members for hosting workshops, services
  • Equipment
  • Infrastructure: walls, etc.
• Member property storage
  • Tag with date.
• Code of Conduct

Adjournment

• Motion: Andrew moved that the Eugene Makerspace Board of Directors Adjourn.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.