EMSBo DMeeting Minutes011613

EMS
Board of Directors
Meeting Minutes
Meeting date: 01/16/2013

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on Jan 16th, 2013. The meeting convened at 6:21 PM, Rick Osgood, presiding, and Clif Cox secretary.

Board Members in attendance: Clif, Rick, Bob, Kevin
Board Members not in attendance: Kassie

Quorum present? Yes

Also Present Were: none

Approve agenda, and previous minutes.

Agenda:

1. Approve the Agenda
2. Review Previous meeting minutes
3. Trello
4. Outdoor signs
5. Microwave
6. Open House
7. Annual reports.
8. Previous action items

Approval of Agenda: Motion was made by Rick, and seconded by Clif to approve this meeting's proposed agenda.

Unanimous approval.

Motion carried.

Last meetings minutes: There was a typo on one motion, and needs to be fixed.

Approval of minutes: Motion was made by Bob, and seconded by Rick to approve the minutes (as amended) of the 01/02/12 meeting.

Unanimous approval.

Motion carried.

Trello

Trello is sorta a hosted project wiki for makers and hackers. After some discussion the consensus is that it's worth trying.

Outdoor signs

Seems like we need something at the street so people know they are at the right place. We will contact our property manager to see what can be done.

Microwave oven

It's dirty, and needs to be cleaned! We seem to have a general problem with people not cleaning up after themselves. What else is new? ;-) There was some discussion about helpful systems encourage putting tools away and cleaning up.

Open House

Some discussion about coming up with a name. Needs more input from the discuss list. Would be good to be attractive to a wider audience. Such as kids (library project), and adults.

Officers' reports:

Treasurer's:

Kevin went over the account balance, and the membership. We have about 17 + 3 in the works.

Annual Reports:

The charitable activities report due in April 2012 has been accepted.

The 2013 annual report due on 1/7 was paid for online so it has been acknowledged.

As far as we know all required reports have been sent and acknowledged.

Previous action items:

Rick worked with Bob on some stuff but mostly didn't get the rest of his action items done.

Action Items:

Kassie:

Rick:

• Get in touch with Connor to sort out paperwork.
• Get with with James/Oregon electronics to get a flier to put up in
  the space
• Get volunteers for the Library Event
  • Confirm time of the Library Event
  • Confirm date as being super bowl Sunday
• Start building checklist for Open House Events
• Get with Bob/School Factory for donations
• Contact Bennett about the pedestal sign
• Contact Bennett about mounting a sign over the door

Clif:

Bob:

• Get a sign for above the door after Rick gets permission
• Work on an additional "Open" sign
• Send out mail to members about the next Open House Event

Kevin:

• File the annual report, due on 1-7-2013
• Try to confirm that they received our 2012 report finally.

Announcements:

There is a general membership meeting in just over a week, on Jan 26th.

Adjournment:

Clif moved for adjournment, Seconded by Rick.

Passed, but Bob Nayed just to be funny ;-) the meeting was adjourned at 7:37 PM.

____________________________ ___________________
Secretary --- Date of approval
Eugene Maker Space