EMSBoDMeetingMinutes050423

Eugene Maker Space Board of Directors meeting May the 4th, 2023

Note: These minutes have not been approved by the BoD yet, this is a draft

Call to order

7:11

Attending: Karen, Ben, Beata, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the April BoD meeting as submitted.

The motion was seconded by Piotr.

Motion passes, the vote was Unanimous.

Reports

President's report

Karen's recovery has continued to the point where she has the ability to make calls again from her desk. We received an e-mail from someone asking if they could receive mail at the Maker Space and the board consensus was that this was not something we could do. She will respond to the email.

Secretary's report

Nothing to report.

Treasurer's report

Karen hasn't had an opportunity to check the maker space or mail physically for a couple months due to her recovery, she expects to visit in the near future if her roommate's plan for a road trip comes through.

Money accounts as of 05/04/2023

Bank $2625.49 PayPal $48.02 Patreon $1520.74

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Sum $4146.23 (diff from last accounting -$227.86)

We needed to re-register as an entity which is contributing to the deficit.

ACTION: Karen will Check the mail.

Shop status

Beata visited the shop yesterday and found that it is reasonably in order except for the amount of sawdust. It looks generally organized and there was no live equipment plugged in/running.

Old Business/Action Item Review

Ben to follow up post seeking laser work volunteers

There is cautious interest from a member, Ben will follow up with them to offer any assistance and resources.

Karen will write up the new Open Hack compensation opportunity to \#meeting-plans and pin the post.

N/A, see new business

Piotr will rebroadcast the new Open Hack compensation program as necessary through our other channels

N/A, see new business

Peter will implement Patreon's annual membership option with a 10% discount as the incentive

N/A, see new business

Karen will review the voicemail message and update it as required to further drive people to the Discord

This is ongoing.

New Business

Revisiting the compensation for Open Hack

Karen discovered that we can't offer partial refunds per our original plan for making this work. Piotr wondered if there might be a way to use promo codes in Patreon to apply to their memberships. We also discussed options involving external payments instead, but there are some complications to this as well and we're still seeking a solution that would not exceed our ability to execute on this. There were additional concerns related to whether or not this might even create employment law issues because we're compensating them for something.

Until these issues are resolved, this effort is on hold.

Revisiting the compensation for Annual Membership

This was deactivated pending the above conversation. Following the understanding that we cannot use the refund mechanism to compensate, the decision was made to reacticate this.

Motion: Piotr moved that the Eugene Makerspace Board of Directors Re-enable annual membership option.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

ACTION: Karen will Advertise the new membership option.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Karen.

Motion passes, the vote was unanimous.

The meeting was adjourned at 7:54 PM.