EMSBoDMeetingMinutes020625

EMS Board Meeting Agenda / Minutes

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1. Eugene Maker Space Board of Directors meeting January 7th, 2025

1. 1. Call to order

• 6:08pm

1. 1. Approve this agenda

1. 1. Approve previous minutes:

• [1](https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes010725)

1. 1. Reports

1. 1. 1. President's report

• Appreciation for Ben Hallert, open board seats and roles

 * Andrew volunteered to take on the role of Secretary  

• Partnerships and collaboration: Potential involvement with city's fix-it fairs, shift cycle.

 * Potential collaboration with the city in future Fix-It fairs?   
 * Building relationship with Shift Community Cycle, starting with pop-up event next week

1. 1. 1. Secretary’s report

• Secretary of State filing

 * Updated, $50 p/a fee paid. New board, new address included in the filing  

• IRS: \<$50k revenue makes straightforward tax filing. Done.

1. 1. 1. Treasurer's report

• Current membership

 *   

• Outgoings and balance

1. 1. 1. Shop status

• All items removed, keys returned to Bennett
• Some cash returned from recycling

1. 1. 1. New space location-hunting report

• Peter has needed to change plans and will not be partnering with us in the new location
• Visited a couple of potential locations in/around East Whitaker area
• Booth Kelly unavailable
• 2 good leads to follow up on

1. 1. 1. Events report

• Weeky Play Eugene Open Snack night events: continue to be lightly but consistently attended
• Cozy crafting: now listed in Eugene Weekly and other channels
• Dark Pine pop-up makerspace:

 * Well attended, lots of excited reports. Dark pine happy to do a repeat whenever we want  

• Review upcoming events

 * Popup makerspace event at Shift Community Cycle.   
 * Potential art-leaning popup or collaboration with eugene-tech arts/creatives community

1. 1. Old Business/Action Item Review

• Terminate the lease for the space with Bennett: Lease expired end of January. Bennett opted not to renew or offer that as an option
• Payment for asbestos abatement and recovery
• Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects
• Open PO Box: Done. We are box 1303 in the Willamette St location. Troy has spare key, Sam has the other.
• Duplicate mailbox key: One copy returned to Bennett Mgmt. I believe Ben H has one still.

1. 1. New Business

1. 1. 1. Change of address

• Done:

 * Changed on website.   
 * Secretary of State:   

• TODO:

 * insurance,   
 * OCCU  
 * Andrew will compile a list from our recent bills

1. 1. 1. Re-opening preparedness

• Membership policy
• Workspace orientation

 * Training on some tools?  

• Liability waiver
• Member property policies
• Donation page
• Sponsorship opportunities: equipment,

 * Fund we can distribute to members for hosting workshops, services  
 * Equipment  
 * Infrastructure: walls, etc.  

• Member property storage

 * Tag with date.   

• Code of Conduct

1. 1. 1. Task, TODO management

• Trello or? Decision pending other suggestions and researching options

1. 1. Adjournment

• Meeting adjourned 7:30pm.