EMSBoDMeetingMinutes020625
Eugene Maker Space Board of Directors meeting February 6th, 2025
Call to order
- 6:08pm
- In attendance: Sam, Troy, Andrew
Approve this agenda
- Motion: Sam moved that the Eugene Makerspace Board of Directors approve the agenda as presented.
The motion was seconded by Troy.
Motion passes, the vote was approved unanimously.
Approve previous minutes
- Motion: Andrew moved that the Eugene Makerspace Board of Directors approve the minutes from the January BoD meeting as submitted.
The motion was seconded by Troy.
Motion passes, the vote was Unanimous.
Reports
President's report
- Appreciation for Ben Hallert, open board seats and roles
- Andrew volunteered to take on the role of Secretary
- Partnerships and collaboration: Potential involvement with city's fix-it fairs, shift cycle.
- Potential collaboration with the city in future Fix-It fairs?
- Building relationship with Shift Community Cycle, starting with pop-up event next week
Secretary's report
- Secretary of State filing
- Updated, $50 p/a fee paid. New board, new address included in the filing
- IRS: \<$50k revenue makes straightforward tax filing. Done.
Treasurer's report
Shop status
- All items removed, keys returned to Bennett
- Some cash returned from recycling
New space location-hunting report
- Peter has needed to change plans and will not be partnering with us in the new location
- Visited a couple of potential locations in/around East Whitaker area
- Booth Kelly unavailable
- 2 good leads to follow up on
Events report
- Weeky Play Eugene Open Snack night events: continue to be lightly but consistently attended
- Cozy crafting: now listed in Eugene Weekly and other channels
- Dark Pine pop-up makerspace:
- Well attended, lots of excited reports. Dark pine happy to do a repeat whenever we want
- Review upcoming events
- Popup makerspace event at Shift Community Cycle.
- Potential art-leaning popup or collaboration with eugene-tech arts/creatives community
Old Business/Action Item Review
Terminate the lease for the space with Bennett=
Lease expired end of January. Bennett opted not to renew or offer that as an option
Payment for asbestos abatement and recovery
Sam and Andrew will coordinate on next steps for the tool tracking and link shortening projects
Open PO Box
Done. We are box 1303 in the Willamette St location. Troy has spare key, Sam has the other.
Duplicate mailbox key
One copy returned to Bennett Mgmt. I believe Ben H has one still.
New Business
Change of address
Done:
- Changed on website.
- Secretary of State:
TODO:
- insurance,
- OCCU
- Andrew will compile a list from our recent bills
Re-opening preparedness
- Membership policy
- Workspace orientation
- Training on some tools?
- Liability waiver
- Member property policies
- Donation page
- Sponsorship opportunities: equipment,
- Fund we can distribute to members for hosting workshops, services
- Equipment
- Infrastructure: walls, etc.
- Member property storage
- Tag with date.
- Code of Conduct
Task, TODO management
- Trello or? Decision pending other suggestions and researching options
Adjournment
Motion: Sam moved that the Eugene Makerspace Board of Directors adjourn.
The motion was seconded by Andrew.
Motion passes, the vote was unanimous.
The meeting was adjourned at 7:30 PM.