EMSBoDMeetingMinutes021320
Contents
- 1 Eugene Maker Space Board of Directors meeting February 13th, 2020
- 1.1 Call to order
- 1.2 Approve this agenda
- 1.3 Approve previous minutes
- 1.4 Reports
- 1.5 Old Business/Action Item Review
- 1.5.1 Beata will reach out to the membership to schedule a cleanup this month
- 1.5.2 Ben and Karen will continue bringing one of the K40s back to functionality
- 1.5.3 Ben will update the website to reflect the new membership level
- 1.5.4 Ben will give a school lock key to Bennett
- 1.5.5 Patreon sign
- 1.5.6 Ben will attempt to sell downdraft
- 1.5.7 Ben will price out strip curtains
- 1.5.8 Karen will fill out and submit the requested verification forms for matching donations
- 1.5.9 Ben will reach out to the membership to seek volunteers for NomCon 2020 and find folks who wish to showcase projects and will create a channel in the Slack
- 1.5.10 Karen will write a letter of thanks on behalf of the board to Austin VanderPlaat
- 1.5.11 Karen will send a letter of thanks to Thomas on behalf of the board for his efforts
- 1.5.12 Karen will fill out the application to make us eligible for Fred Meyers donations
- 1.6 New Business
- 1.6.1 Darrell Perko would like some kind of receipt for his past donations above $35/mo, especially one for 2019.
- 1.6.2 There appears to be no way to access electronic member applications directly through gatekeeper. Is this an implementable feature, or not a good idea?
- 1.6.3 A shop cleanup/dump run is sorely needed
- 1.6.4 Office is in some desperate need of attention
- 1.6.5 Marks on the driveway
- 1.6.6 Lighting in CNC Alley
- 1.6.7 Adjournment
Eugene Maker Space Board of Directors meeting February 13th, 2020
Note: These minutes have not been approved by the BoD yet, this is a draft
Call to order
XXPM Attending: Ben, Karen, Beata Also present:
Approve this agenda
Motion: XX moved that the Eugene Makerspace Board of Directors approve the agenda as amended.
The motion was seconded by XX.
Motion passes, the vote was Unanimous.
Approve previous minutes
Motion: XX moved that the Eugene Makerspace Board of Directors approve the minutes from the January BoD meeting as amended.
The motion was seconded by XX.
Motion passes, the vote was unanimous.
Reports
President's report
Secretary's report
Nothing to report.
Treasurer's report
Karen needs to get some kind of affirmative signatory access to the OCCU account if she is to be able to use the app to deposit checks electronically.
Karen needs access to our Debit Card in order to submit a repeat 'postal change of address' for the makerspace due to USPS rules
Public Relations report
Shop Status report
Old Business/Action Item Review
Beata will reach out to the membership to schedule a cleanup this month
Ben and Karen will continue bringing one of the K40s back to functionality
Ben will update the website to reflect the new membership level
Done.
Ben will give a school lock key to Bennett
Not done yet.
Patreon sign
Ongoing.
Ben will attempt to sell downdraft
Ongoing.
Ben will price out strip curtains
Amazon has 12'x10' kits for $299, perhaps something better is available locally. Perhaps membership will have some ideas on where to source this, request sent out to membership on Slack.
Karen will fill out and submit the requested verification forms for matching donations
She attempted to do this and the donation site is offline. Once the group responds to her inquiry, she will continue this effort
Ben will reach out to the membership to seek volunteers for NomCon 2020 and find folks who wish to showcase projects and will create a channel in the Slack
Karen will write a letter of thanks on behalf of the board to Austin VanderPlaat
Thank you letter to Austin VanderPlaat -- Mail to employer?
Karen will send a letter of thanks to Thomas on behalf of the board for his efforts
Thank you letter to Thomas Pearce - need mailing address
Karen will fill out the application to make us eligible for Fred Meyers donations
Fred Meyer thing - forms were printed remotely.. Fill out and mail! Related to previous, noticed on IRS forms that Suite #2 is listed.. do we need that amended?
New Business
Darrell Perko would like some kind of receipt for his past donations above $35/mo, especially one for 2019.
There appears to be no way to access electronic member applications directly through gatekeeper. Is this an implementable feature, or not a good idea?
A shop cleanup/dump run is sorely needed
Possibly an event day is needed for a deep clean? Lots of big stuff to shift. Need more regular trash runs (Karen can't do this alone on the bus unless she bring a wheeled cart for that purpose)
Office is in some desperate need of attention
Perhaps that should become the next big 'let's make a plan and DO SOMETHING' project for the shop?
Marks on the driveway
Is someone painting out there again or is this old stuff showing up again in the rain?
Lighting in CNC Alley
Adjournment
The meeting was adjourned at 6:58PM.
