EMSBo DMeeting Minutes042114

From Eugene Maker Space
Jump to: navigation, search

Board of Directors
Meeting Minutes
Meeting date: 04/21/2014

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on April 21st , 2014. The meeting convened at 7:30PM, Clif Cox, presiding, and Clif Cox secretary.

Board Members in attendance: Clif, Darrell, and Kassie.
Board Members not in attendance: Weston

Quorum present? Yes

Also Present Were: Mark and Michelle.

Approve agenda, and previous minutes.


  1. Approve the agenda
  2. Review previous meeting minutes
  3. Space Search Update
  4. Key holder membership relationship
  5. Data logging policy

Approval of Agenda: Motion was made by Clif, and seconded by Kassey to approve this meeting's proposed agenda.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Darrell , and seconded by Clif to approve the minutes of the 3/18/14 meeting.

Unanimous approval.

Motion carried.

Space Search Update:

Mark gave us a mini report on Eric and Swim Left Labs. It's no longer a viable option for us because Eric is no longer desperate for tenets since he has a few more possibilities now. Though he might help out suggesting folks if we need some help filling a larger space.

Clif gave a mini update on RAIN; Though Joe Maruschak was very encouraging in his first meeting, now that he has started his new job as (executive director?) of RAIN the reality of the situation has hit him, and it looks to be a slow road. For the time being they will have a small place upstairs in the chamber of commerce offices. We will still try to get a face to face with him in the next few weeks.

Kassey's mini report: Ben says that if we are not going to move anytime soon we should invest in some attractive toys. Specifically a CNC router. Kassey is also interested in increasing the metal working station tool set, such as a nice sheet metal cutter, and or a brake.So if we chose to get a new tool or tools, we should promote it as a fund raiser in hopes that we don't tap ourself out completely.

We should talk to Bob about how soon his laser cutter might be done, so that we might focus on other tools.

Key holder membership relationship:

So Bob, Ben, Ellery and Darrell are working on the new door system. which also automates the recording of sponsors for new key holders. We asked ourselves if anything needed to change in the policy but couldn't think of any big changes, even with other hypothetical situations like groups using the space under the guidance of supervisors.

Data logging policy:

Talked about retention times, and anonymizing some of the data. In general we thought that keeping all the data for a short while such as a week to a month, then striping some specifics during a following longer period, then just keeping some summarizing statistics for as long as we want sounded good. As far as the door goes we feel that we should record full data for a time then aggregate it into some statistics. So perhaps the people working on the door want to suggest something along those lines to the board. For the video, we can talk about the length of the archive period since it would be hard to anonymize, though it might be possible to find a package that would fuzz out all the faces.

Mark left at about 8:10.

Other topics of discussion:

Kassie asked if there were any possibility of using the shop for a chain mail class. Yes that seems fine. She will get back to us on specifics.

Action Items:


  • Talk to your chain mail group.
  • Ask Ben start a conversation on discuss about what new toys we would like.



  • Work on meta data logging policy.


  • Talks to door group about data logging polices.



Kassie moved for adjournment, Seconded by Darrell.

Unanimous, the meeting was adjourned at 8:21PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space