EMSBo DMeeting Minutes121514

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/15/2014

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on Dec 15th, 2014. The meeting convened at 7:02 pm, Rick Osgood presiding, and Clif Cox as acting secretary.

This is the first meeting of the newly elected board following the annual meeting.

Board Members in attendance: Rick Osgood, Ben Hallert, Bob Miller, and Weston Turner.
Board Members not in attendance: Kassie Kaplan.

Quorum present? Yes

Also Present Were: Darrell Perko, and Clif Cox

Rick acted is Chairman and Clif was appointed Secretary for this meeting.

The Chairman called the meeting to order.

Approve agenda, and previous minutes.

Agenda:

1. Approve the agenda
2. Review previous regular meeting minutes
3. Confirm new board members
4. Weston's Resignation
5. Appoint Darrel to vacant board position
6. Elect Officers
7. Officers Reports
   1. Treasurers Report
   2. Secretary's Report
8. Changing the meeting times
9. Approve key for CJ
10. What special events would EMS like to do / sponsor in the first half of 2015?

Approval of Agenda : Motion was made by Bob , and seconded by Rick to approve the agenda as read.

Unanimous approval.

Motion carried.

Approval of minutes: Motion was made by Ben , and seconded by Rick to approve the minutes of the 11/03/14 meeting.

Unanimous approval.

Motion carried.

Confirm new board members:

After some discussion it was RESOLVED that the following directors, elected at the 2014 EMS annual meeting, were found in all respects nominated, ratified, and confirmed.

• Rick Osgood
• Kassandra Kaplan
• Bob Miller
• Ben Hallert
• Weston Turner

Accept Weston's Resignation

Sadly, Weston has too many time commitments to serve on the board this year.

MOTION - Weston moved, and Ben seconded that we accept Weston's Resignation.

Unanimous approval.

Motion carried.

Appoint Darrel to vacant board position

Bob moved, and, Ben seconded that we appoint Darrell Perko to fill the vacant board position.

Unanimous approval.

Motion carried.

Elect Officers:

Upon Further discussion the following officers were elected to fill vacancies:

MOTION - Darrell moved, and Bob seconded that Rick fill the Office of President

Unanimous approval.

Motion carried.

MOTION - Bob moved, and Ben seconded that Darrel continue his sterling job as our Treasurer.

Unanimous approval.

Motion carried.

MOTION - Rick moved, and Darrell seconded that Ben be appointed as to be our Secretary.

Unanimous approval.

Motion carried.

MOTION - Darrell moved, and Rick seconded that Bob to be our Facilities Manager.

Unanimous approval.

Motion carried.

Just for clarity, the end result of all this is the following board members and offices held:

Number	Name	Office
1	Rick Osgood	President
2	Darrell Perko	Treasurer
3	Ben Hallert	Secretary
4	Bob Miller	Facilities Manager
5	Kassandra Kaplan

Officers Reports:

Treasurer's Report

Darrel reported that we have about 14 members, and $4522 in the bank plus about $50 in Paypal.

Note the school factory is having some trouble finishing up the paper work for some maker groups 501(c)3 status (including us!), but they are well on the way to resolving this and it will take effect retroactively. It's only been about three years, what could go wrong? ;-)

Secretary's Report

This meeting's acting secretary, Clif reported All minutes seem to be up to date and will work with Ben to facilitate a smooth transition to having him take over.

New meeting days and times:

MOTION - Bob moved, and Ben seconded that we change the Regular board meetings to the first and third Thursdays starting at 6:00pm, taking effect on January 15th 2015.

Unanimous approval.

Motion carried.

MOTION - Bob moved, and Rick seconded that we cancel all board meetings from now until January 15 not inclusive.

Unanimous approval.

Motion carried.

Approve key for CJ

MOTION - Darrell moved, and Bob seconded that we approve a key for Cody Wagner.

Unanimous approval.

Motion carried.

What special events would EMS like to do / sponsor in the first half of 2015.

Some discussion... Talked about how well MakesGiving went. We should start planing now for events in March and April if we want to do something in that time frame.Ben suggested that we host an "Eggs in Space" event for parents and kids. This would happen around Easter.

Moving on to Mini Maker Fare... Should we up our involvement there? Instead of having one booth should we encourage our members to have their own booth / tables? They could have a little sign that says "Powered by EMS!" Or we can just be supportive or members joining our table.

Talked about some other things like what tools to get next, and if we should hire someone to help maintain them. Other cool ideas were for a 3D printer web-cam and or a print queue.

Action Items:

Rick:

• Contact Piotr about using a quadcoptor

Kassie:

• .

Ben:

• Work to develop the Eggs in Space idea

Bob:

• Contact Mark Davis of Code Chops about co hosting an event.

Darrell:

Clif

• Update Policy document to reflect new meeting times. Done.

Adjournment:

Rick moved for adjournment, Seconded by .Ben

Unanimous, the meeting was adjourned at 8:15PM

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space