EMSBoDMeetingMinutes120723

Eugene Maker Space Board of Directors meeting December 7th, 2023

Call to order

7:03 PM

Attending: Karen, Ben, Beata, Piotr, Sam, Andrew Also present:

Approve this agenda

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the agenda as presented.

The motion was seconded by Piotr.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the November BoD meeting as submitted.

The motion was seconded by Piotr.

Motion passes, the vote was Unanimous.

Confirm new board members

Karen reported on this year's OpaVote session. The election closed automatically at the end of its period.

Motion: Ben moved that the Eugene Makerspace Board of Directors Ratify the results of the 2024 Board of Directors election.

The motion was seconded by Karen.

Motion passes, the vote was unanimous.

• Karen Englebeck
• Andrew Goulart
• Ben Hallert
• Beata Dalhagen
• Piotr Esden-Tempski

Motion: Karen moved that the Eugene Makerspace Board of Directors Appoint Sam Foster to the 2024 board.

The motion was seconded by Andrew.

Motion passes, the vote was Unanimous.

President: Karen

Secretary: Ben

Treasurer: Piotr

Marketing Director: Andrew

Resource Manager: Not yet defined

Motion: Karen moved that the Eugene Makerspace Board of Directors Accept the above assignments.

The motion was seconded by Piotr.

Motion passes, the vote was Unanimous.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

Money accounts as of 12/07/2023

Bank $1906.92

PayPal $24.01

Patreon $32.90

       --------

Sum $1962.62 (diff from last accounting in October -$2.81)

Andrew has helped tremendously in slowing our bleed rate from last month, Piotr thanked Andrew for his contribution and has noted that this gives us some runway that we must use to seek additional members. Piotr increased his contribution level as did at least one other member.

On request, Piotr reported on our current membership and noted that we're about 10 members short to break even and that we should seek more members beyond that to move us into the positive consistently along with a safety buffer.

Sam requested some additional insight into donation options. Karen reported on the various donation options we had a discussion also about ways to contribute to the shop.

Shop status

Ben reported that when he visited, there was a lot of sawdust in some areas. The woodworking and metal working areas looked to be in good shape.

Piotr did some additional cleanup during his visit and also noted that the areas being used were being pretty well maintained. He offered to get us some wheels for the cart Sam built, Sam reported that he had repurposed wheels from an old office chair and it's working well.

Sam reported that the table saw is the biggest dust creator that needs to just be hooked up to an extractor. The belt sander is #2 but it's less obvious how to rig it for dust. He reported that the metal shop is largely being kept clear short of the back wall that has some organizational challenges (in terms of how tools are being stored). He also reported that the wire feed welder is missing the consumable tip but seems to be feeding. He recommends that it not be used until that's resolved. No change on the lasers, one is operational and needs calibration. There are some tools being stored in the CNC alley that are placarded as 'please don't use' and we discussed that this should not be continued in this form, those tools should be kept in member storage instead. He reported improvements on the 'clean room'. There's still a loom there, we believe it belongs to Bee who is no longer a member. Karen suggested that we contact Bee to discuss plans on moving it out.

ACTION: Karen will reach out to Bee regarding the disposition of the loom will {{{2}}}.

Old Business/Action Item Review

Installation of NVR

We have a single camera left to install and one camera to move. Andrew has some CAT-5. We will work on trying to complete the camera work this month.

New Business

Request for later access

Member has requested later access to the shop in exchange for an additional fee, they suggested this as an option that could allow them to contribute some additional money too. Karen reported on the circumstances surrounding our reduction in operating hours.

Piotr noted that a big part of our inability to confidently report/audit shop occupancy concerns was the lack of good enough cameras.

Ben suggested that we be proactive about informing the property management company about having a vetted, limited list of users who are authorized so they know only authorized users will be present.

Piotr is inclined to offer this on a trial basis to the member who requested it.

Karen suggested that we entertain offering this as a perk for the whole membership.

Motion: Ben moved that the Eugene Makerspace Board of Directors We define the parameters/cost of this feature, offer it to the member who requested it to try under a trial basis with the goal of eventually rolling this out as an option to the general membership.

The motion was seconded by Andrew.

Motion passes, the vote was unanimous.

We will work out the parameters/cost offline.

Lock replacement for dumpster

Sam found the padlock missing. The dumpster was missing, a padlock has been put on it to replace it. We will get the code to the trash collection folks.

We discussed the history of the dumpster and lost locks.

ACTION: Andrew will Contact Sanipac to give them the updated code.

Review upcoming events

There are open hack nights through December 26th on Tuesday.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Karen.

Motion passes, the vote was unanimous.

The meeting was adjourned at 8:18 PM.