EMSBoDMeetingMinutes010721

Eugene Maker Space Board of Directors meeting January 7th, 2021

Call to order

6:05PM Attending: Ben, Karen, Beata, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the December BoD meeting as amended.

The motion was seconded by Piotr.

Motion passes, the vote was Unanimous.

Note: Ben will fix the spelling of Piotr's surname in the December minutes.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

$1,639.75 in bank account. No Patreon or PayPal money available, this is a month to month difference of -$200.48. There are pending donations from Broadcom that will be counted upon deposit.

We have lost $130 in monthly pledges. We gained 1, lost 3 normal patreons, and lost one family.

ACTION: Ben will Figure out why key system didn't notify on lost members.

Shop status

Karen visited the shop to deal with an unlocked door. She visited to print something and found that the Macintosh had been unplugged, moved, and partially disassembled. One of the arcades was completely disassembled and the monitor adapter was moved to the Mac. She did some re-assembly on the Mac but the Arcade is still offline. She reports that we're seeing some real entropy at the shop because there are no regular visits. She will try do visit on occasion to do some shop work re: cleanup/maintenance.

Old Business/Action Item Review

COVID-19 status review - Open Hack closure status

Karen has reviewed the state guidance and notes that Lane County is still at an extreme risk status. She recommended that we continue to cancel open hack nights and maintain the current mask requirements and shop limitations in the name of safety. The board agreed without reservation, we will continue on this path and look forward to seeing this change soon as vaccinations roll out.

Ben and Facebook Calendar

Recurring. In progress.

Karen will schedule bank trip with Piotr, Ben, and Beata

Unable to continue at this time due to COVID-19. The county remains in Extreme Risk category. Karen's recommendation is that we continue to cancel open hacks through February and refresh the membership's memory regarding mask rules, spacing.

ACTION: Karen will will send a reminder to the membership about COVID restrictions at the shop.

Ben will follow up with Lightburn re: non-profit license for second laser

On-going.

Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons

On-going.

Karen will remove all open hacks via meetup through the January board meeting

Done.

ACTION: Karen will will remove all open hacks via meetup through the February board meeting.

Ben will drop off some 1.75 filament

Done.

Karen will install a new hard drive in the 3d Printer workstation

Ongoing.

Beata will ping Michael about the next steps for returning the pfSense box

To his knowledge, it is being returned. He will get an update.

Beata will coordinate with Michael regarding the DVR

Ongoing.

Karen will contact Harris request an electronic money transfer method for us to pay them

Done.

New Business

Regular dumpster pickup

Karen researched our options with SaniPac, Apex, and Royal and SaniPac had the best option for us. A 32 gallon can would be $23-27 a month with weekly pickup. If we had them give us a 6x dumpster and take it away once a month, $21 a month. They will provide us with a lock for a one-time cost of $15. We will also receive recycling capacity for free.

Motion: Karen moved that the Eugene Makerspace Board of Directors That assuming the numbers provided above are reasonably accurate, that we begin monthly trash service with a lock.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

ACTION: Karen will Initiate trash service.

Rescheduling future board meetings

Karen has an standing appointment that will prevent her from being able to attend our regular times. Piotr expressed a preference to move it to later on Thursday. We will move our monthly meeting to 7PM on the same day as before.

Door closer device

Karen has purchase an automatic door closer for $17.99 from the Amazon. Ben has volunteered to install it but Karen will reach out to the membership to see if there are any volunteers.

Laser update

Ben has replaced the power supply on one of the K40s, re-engineered the cooling loop, wired in the compressor and pump, and re-assembled. Thomas Pearce has volunteered to align the laser and take the project over the finish line. He began his inspection of the laser and discovered some fried optics. Ben and Karen contributed towards replacements that Thomas got and he will take a shot at integrating everything this weekend.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Piotr.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 7:06 PM.