EMSBoDMeetingMinutes090519

Eugene Maker Space Board of Directors meeting September 5th, 2019

Call to order

6:14PM Attending: Aidan, Karen, Ben, Piotr Also present:

Approve this agenda

Motion: Aidan moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Aiden moved that the Eugene Makerspace Board of Directors approve the minutes from the August BoD meeting as amended.

The motion was seconded by Ben.

Motion passes, the vote was unanimous.

Reports

President's report

Nothing EMS related to report, but Aidan will be moving to PDX in October. He will complete his term but will not be available to run next year. We did not get the 4J deal.

Secretary's report

Nothing to report.

Treasurer's report

Rent is paid! We have $34.80 left in the bank account.

Monthly expenses: • $1300 Rent • $69.50 Comcast/Internet • $52.51 IPFS/Insurance • $9.87 Scaleway Server • ~$120 EWEB Utilities • $16.49 Meetup subscription I am not sure if I have not missed something. But that is about $1568.37 monthly. We are getting: • $1,165.14 Patreon • $60 Direct bank transfer • ~$100 Direct cash into the dropbox • $72.45 PayPal deposits This is about $1397.59 income monthly, not counting odd donations that come in once every so long. So we only need 5 more members to actually pay regularely to break even.

We have: • 28 paying members on Patreon • 3 paying members on PayPal • 3 paying members in cash • 2 paying members direct bank deposit These are 36 paying members. If we were splitting the cost evenly it would be $43.57 Per member, if we did not have to pay any credit card payment fees or patreon or paypal.

(also corrected as my patreon list contained also members that payed only once and cancelled their membership after that)

We had two members (Todd & Kevin) move to the $50 level this month. Dick Penny made a one-time $50 donation.

Piotr requested that the key system have a method for noting users who are paying outside of Patreon.

Public Relations report

Todd suggested that he could get us some meat for a BBQ and we could host an Open Hack + Food event.

ACTION: Karen will Contact Todd about BBQ event for September 14th.

ACTION: Ben will Duplicate keys for distribution.

Shop Status report

We got a new doorknob. Classroom style, it will allow quick egress yet won't allow getting unlocked and left unsecured all night.

We need to get rid of downdraft toner system. Ben will attempt to sell it.

ACTION: Ben will Attempt to sell downdraft.

ACTION: Ben will Will attempt to secure a new table saw.

ACTION: Ben will Will attempt to scrap/sell old table saw.

Old Business/Action Item Review

Ben will send $60 to help cover gap

Done.

Ben will send mail/deactivate canceled members at end of August

Ongoing.

Piotr will will refund Anthony

Done.

Ben will get a new filter for the Black and Red ShopVac that's on the workbench or adjacent

Done.

Ben will send an updated <6 month list to Aidan, he will contact those folks

Done, Karen sent the mail.

Ben will send a link to the letter to Aidan

Ben will send and shut down per above.

Aidan will find out what trash service costs

Continuing.

Ben will deactivate Christina's key at the end of the month per her note that she's ending her membership

Ben did not do this, he forgot. Aidan notes that we need to get her payment situation sorted. She needs to be on Patreon if she's going to be continuing her membership. She also needs to take the tire and furniture that she's storing.

ACTION: Karen will Karen will contact Christina.

Ben will implement a method for members badge-ins to generate a notification to the board that they've arrived if the board wishes to speak with the member

Done.

Piotr will write a rough draft for polishing of the shop's surveillance/safety monitoring procedures

Continuing.

Karen will ask the membership to park friendly (and make a sign saying the same) to post internally

Continuing.

Patreon sign

Continuing.

New Business

Letter from Dick Penny

(insert letter here)

We discussed the letter. Some of the ideas would be difficult to implement because of cost, but we agreed that there's a lot of really good things in there that we will pursue starting with a heavy duty tool audit and an effort to begin meeting the labeling suggestions. Karen suggested Saturday, September 21st for this and will reach out to the membership.

Karen suggested we put in a tarp wall to confine dust to the woodworking area. We would need about 20'x25'x12'tall. 20' transparent,

ACTION: Ben will Price out a clear curtain. ACTION: Karen will Tool audit.

Thomas's Deal

Thomas contacted his employer and asked if they would be willing to pay us $400 a month to gain access to our vacuum former. Karen sent them an invoice via email.

Motion: Karen moved that the Eugene Makerspace Board of Directors We approve a special key that does not require extra payment or paperwork for the duration the relationship.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

Adjournment

Motion: Aidan moved that the Eugene Makerspace Board of Directors adjourn the September meeting.

The motion was seconded by Ben.

Motion passes, the vote was unanimous.

The meeting was adjourned at 7:05PM.