Eugene Maker Space Board of Directors meeting February 12th, 2026

Call to order

Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Thomas. Motion passes, unanimously.

Last month’s minutes are published on the wiki at:

Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Troy. Motion passes, unanimously.

We were invited to table at the The Tiny Whoop Whirled Championships again, at Whirled Pies, March 21, in the afternoon.
- https://discord.com/channels/908762856235872307/908762856734986265/1467263078218596607
Suzi has stepped down from the Board of Directors. Many thanks to her for all her time and effort over the past year. She remains a member and keyholder.
Opening up the new space for members’ use remains our top priority

Tax filing - Federal filing portal was still not available the last time checked. We are blocked until federal form submission is open.

39 Paid Members

Average Monthly Income Before Fees: $1,710

Monthly Output Approximately $2,375 Operating Loss of $ 666.08 Runway - 12-15 months

Monthly utility costs are higher than anticipated, and we are not getting proper invoicing from the landlord for utilities.

Ongoing weekly events:
- Mod your Makerspace events at the new space in our Open Snack/Hack slot on Tuesday evenings. The task list and objectives are reviewed and folks are invited to help make it happen.
- Ryan has scheduled Monday evenings for regular open hours and events. We had our first 3d printing event last week - well attended and went off really well
- Cozy Crafting still at Portal Tea every other Sunday
Review past & upcoming events
- Happy hour event at Play or elsewhere **Viktor taking this on.** (lower priority)
  - Play doesn’t have their own events on Sat/Sun. Saturdays are an option.

Board membership. Suzi’s departure leaves a slot open.
- Motion: Andrew moved that the EMS Board of Directors shall: vote to backfill the open board position today.
  Seconded by Thomas. Motion passes, unanimously.
- Motion: Andrew moved that the EMS Board of Directors shall: backfill the open board position.
  Seconded by Troy. Motion passes, unanimously.
- Motion: Andrew moved that the EMS Board of Directors shall: backfill the open position by extending an offer to join the board to the next eligible member from the most recent election.
  Seconded by Sam Passes. Motion , .
- ACTION: Sam, will extend an invite to Monty for joining the Board of Directors through the remainder of the current term. Monty will have until the next board meeting to make a decision..
URL Shortener: we own and use euglink.org for doing url shortening - for things like QR codes. All members of our eugenemakerspace.com google workspace should now be able to log in and create new short links.
Expanding our list of keyholders
- Cutting 2 keys for: Viktor & Henry.
- ACTION: Troy, will cut & distribute keys this week..
- ACTION: Troy, will make keyholder sheet with Signature line.

Our todo list
When will we open? We aren’t blocking on inspections but do want to meet inspection requirements (and remain inspection ready.) Most of our blockers are complete, we need to decide which admin/IT tasks should block opening and which can wait
MemberMatters
- Is this ready to go live? I think the sign-up flow is largely complete and we just need a Stripe API key for production?
Open hours calendar and process: this is documented on the wiki, and the google calendar is available for keyholders to add events for the hours they can host. Lets start doing that.
- We agreed that provisionally we require keyholders host open hours for at least 10hrs per month.
Room 1 Status
- To do: Docs for 3d printers
- To do: Printers need maintenance/tinkering
- Done: laser cutter document
- Overall: nearly ready
Room 2 Status
- To do: Placards need made for equipment
- Labels on Tools that require training
- Color coding for tools that require training
Room 3 - Versatile room status
- See Vikunja for urgent tasks. Needs organization.
Room 3 - Woodshop status
- Blocked by needing the dividing wall - handled by Henry
Room 0 Status (admin & space-wide tasks)
- See Vikunja for urgent tasks.

Motion: Sam motions we adjourn moved that the EMS Board of Directors shall: .
Seconded by Andrew. Motion passes, unanimous.
Adjourned 19:19