Eugene Maker Space Board of Directors meeting January 8th, 2026
Call to order
- Time: 6:04
- In attendance: Sam Troy Suzi Andrew Viktor Thomas
Approve this agenda
Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Troy. Motion passes, unanimously.
Approve previous minutes:
Last month’s minutes are published on the wiki at:
Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Thomas. Motion passes, unanimously.
Reports
President’s report
- Nothing to report
Secretary’s report
- Address change status?
- Should be in effect and good for 1 year from when it was submit. We received paperwork from USPS about the address change since the last meeting.
- State has been updated as of filing our annual renewal.
- Federal will be updated upon filing taxes this month
- Renewal with OR Secretary of State?
- Renewal has been performed. Confirmation # 162725984
- Annual Filing Requirements:
- Oregon Secretary of State: https://secure.sos.state.or.us/cbrmanager/index
- IRS: https://sa.www4.irs.gov/epostcard/
- Oregon Department of Justice: https://www.doj.state.or.us/charitable-activities/
Treasurer’s report
Current Available Account Balances
- Bank: $8,221.35
- Paypal: $7,343.92
- Patreon: $0.00
Current Membership Counts
- Members (Patreon): 39 (+2)
- Average Monthly Income: $1,665.00 before fees (approx 7.7%)
- Average Monthly Income: $1,536.75 after fees
- One paid member cancelled, two new paid members joined.
- One paid member upgraded tiers to $35 Member
- $100 Super Makers: 3
- $70 Family Makers: 2
- $50 EMS Makers: 10
- $45 EMS Members: 11
- $35 EMS Members: 4
- $10 Community Supporters: 9
Recurring Outgoings
- Rent - $1800
- Utilities - $319.36 (We only have one bill to go on so far)
- Internet - $118.56
- Insurance - $97.53
Finance Summary
$15,565.27 - Total Available Balances $ 6,482.87 - Unspent Buildout Budget (according to Tracking Spreadsheet) $ 9,082.40 - Remaining Account Balance Total Monthly Profit/Loss $(798.2)
Events report
- Ongoing weekly events:
- Mod your Makerspace events at the new space in our Open Snack/Hack slot on Tuesday evenings. The task list and objectives are reviewed and folks are invited to help make it happen.
- Cozy Crafting still at Portal Tea every other Sunday
- Review past & upcoming events
- Maybe add a monthly happy hour event at Play or elsewhere **Viktor taking this on**
New business
- Formalize any roles/role changes for the board members
- OCCU account access: Thomas is now a signer and has a debit card. Anyone else?
- Need to remove Ben still.
- Safe keys: Troy has made copies. Sam has a couple more to distribute
- Wiki: Sam updated the mediawiki instance, so we now have access to new themes, extensions etc. The issue with missing images on wiki is fixed.
New space build-out and re-opening
- Fire marshal inspection - mixed messages from landlord. Originally we were encouraged to do this, but now we hear some concerns about getting permits and inspections?
- Fire inspection readiness list is complete, posted in the space and in use
- Electrical work: Thomas to report on status and plans
- Lockout tag out kit for safety
- When will we open? This is partly contingent on the decision about the fire inspection. Tentatively soft launch date first week in February
- MemberMatters
- ACTION: Sam will get an outline of what functions MM will provide from rrix and next steps to allow member sign up and the onboarding flow..
- Open Hours Calendar:
- New google calendar and “appointment schedule” in progress (Sam). Should give us a way for keyholders to claim slots (blocks of 2hrs, between 10am and 10pm each day for now) and to create a read-only view we can post on our website, print out etc.
- Soliciting donations
- Check in on our budget (Troy). Does Makerspace Improvement Budget include everything spent to-date?
- Everything ordered on the Amazon account has been accounted for.
Adjournment
- Motion: Andrew motions we adjourn moved that the EMS Board of Directors shall: .
Seconded by Sam. Motion passes, unanimous. - Adjourned ___