Eugene Maker Space Board of Directors meeting December 18th, 2025

Call to order

Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Troy. Motion passes unanimously.

Last month’s minutes are published on the wiki at:

Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Suzi. Motion passes, unanimously.

Election concluded, our new Board is: Andrew, Sam, Suzi, Thomas, Troy, Viktor
- Create google accounts within the makerspace workspace for Thomas and Viktor
- Add a general safety officer role - not yet assigned - contact for when things are unclear or urgent, but everyone should be concerned about safety
- Finalize roles next month after time to discuss
Met with Code Ninjas, plan to collaborate on a workshop next year

Need to change address everywhere - state treasury, insurance, website, etc etc - determine where and make the change

Ongoing weekly events:
- Mod your Makerspace events at the new space in our Open Snack/Hack slot on Tuesday evenings. The task list and objectives are reviewed and folks are invited to help make it happen.
- Cozy Crafting still at Portal Tea every other Sunday
Review past & upcoming events
- Maybe add a monthly happy hour event at Play or elsewhere

Welcome new board members Thomas and Viktor.
ACTION: Andrew will update address with the State and Federal govt, our insurance providers..
First utility bill - asked for invoice to determine how it all works among the tenants. Paid by Andrew.
ACTION: Troy, will Cut more keys to the safe so we make sure to pay bills on time among us.
Fire marshal inspection - $200-300, we will be on the hook for whatever they say. Can expect inspection to be complete within 4 weeks of scheduling the inspection
- ACTION: Sam will create a checklist for fire-inspection readiness.
- Is one point of exit a problem or do we need to discuss access with other tenants
Lockout tag out kit for safety
ACTION: Sam will fix missing images on wiki.
- E.g. https://wiki.eugenemakerspace.com/Laser_Master

6 board members elected, out of 7 candidates. Relatively good voter turnout, though most of our “Supporter” $10/mo members did not vote.

When will we open? Soft launch date Feb 1st. First week in February? Possibly in the form of an open day at the space with planned activities to showcase the possibilities our multi-disciplinary space offers
MemberMatters
- ACTION: Sam will get a outline of what functions MM will provide from rrix.
Open Hours:
- We’ll post a (paper?) calendar at the space to start to gather which hours each keyholder can open the shop.
- Troy to report on open hours survey results: vast majority of members want evenings and especially weekends.
  - https://docs.google.com/forms/d/1GbgQdznYFzd0bK79if7uesHVq7bFGB1wRt46KJfDF50/edit#responses
  - Sign up process for which keyholders are on which days.
Soliciting donations
- Donation Request Tracker Located Here
  - $500 from Jerry’s
- Makerspace Improvement Budget Also Tracks Donations
  - Total Donation value (not including all of $500 from Jerry’s) comes to $14,394 to date!! Vast majority is from members

Motion: Sam motions we adjourn moved that the EMS Board of Directors shall: .
Seconded by Thomas. Motion passes, unanimous.
Adjourned 7:20