Eugene Maker Space Board of Directors meeting November 13th, 2025
Call to order
- 19:24
- In attendance: Sam, Suzi, Troy, Andrew
Approve this agenda
Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Suzi. Motion passes, approved unanimously.
Approve previous minutes:
Last month’s minutes are published on the wiki at:
Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Troy. Motion passes, approved unanimously.
Reports
President’s report
- Election cycle: Candidate list finalized and email sent out to all paying members
- Candidates should introduce themselves to the members via Discord and/or email. Voting begins on Dec 6th.
Secretary’s report
- Anything to report
Treasurer’s report
Outgoings and balance
- Bank: 10840.40
- Paypal: 7414.19
- Need to get Patreon numbers and up to date crypto numbers.
- 18,254.59 without those items.
Events report
- Ongoing weekly events:
- Ryan has been hosting Mod your Makerspace events at the new space in our Open Snack/Hack slot on Tuesday evenings. The task list and objectives are reviewed and folks are invited to help make it happen.
- Cozy Crafting still at Portal Tea every other Sunday for now (as our space is not very cozy yet!)
- Review past & upcoming events
- Soft launch date TBD. Possibly in the form of an open day at the space with planned activities to showcase the possibilities our multi-disciplinary space offers
New business
By-Laws updates
Suzi & Sam have been working through our governing documents to bring them up to date. We’d like to ratify the following changes to our By Laws.
- Motion: Sam moved that the EMS Board of Directors shall: accept new text at section IV Definition to clarify that a member is defined by their payment tier and we have no classes of membership.
Seconded by Suzi. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for section IV Eligibility which removes the provision that memberships must be approved by the BoD.
Seconded by Andrew. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for section IV Privileges to stipulate that access be granted to EMS space and equipment.
Seconded by Suzi. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: confirm removal of redundant text under section IV Privileges which stipulates members may bring proposals to the board for a vote this is covered under Membership Meetings.
Seconded by Andrew. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for section IV Privileges to clarify members’ right to vote in annual elections on significant issues as well as the candidates for the board of directors.
Seconded by Troy. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for section IV Responsibilities to clarify that members are required to pay fees and dues.
Seconded by Troy. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for section IV Termination to add details of when and how membership termination should be conducted.
Seconded by Andrew. Motion passes, approved unanimously. - ACTION: Sam. will Make a document to define the responsibilities of a keyholder for them to read and sign.
Governing docs: Policies updates
The EMS Policy document has the authoritative details on how we operate. It too needs updates to reflect the changes in what membership means, how we manage keys and keyholders
- Motion: Sam moved that the EMS Board of Directors shall: accept new text for the “Regular Meetings” section to correct the details on when the Board of Directors meets.
Seconded by Suzi. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept changes to the “General Membership.
Seconded by Suzi. Motion passes, approved unanimously. - Motion: Sam moved that the EMS Board of Directors shall: accept new text for the “Key Privileges” section.
Seconded by Andrew. Motion passes, approved unanimously.
New space build-out and re-opening
- When will we open? TBD. Possible soft-launch in a month
- Internet: Hunter for fiber service (500MB) installed and running.
- Continue updating governing documents with our new policies, operational procedures
- We have text describing how membership works, when the space is open, how tool use goes etc. We need to identify and update those.
- MemberMatters
- ACTION: Sam will get a outline of what functions MM will provide from rrix.
- Open Hours:
- We’ll post a paper calendar at the space to start to gather which hours each keyholder can open the shop.
- Troy reported on open hours survey results: vast majority of members want evenings and especially weekends.
- Soliciting donations
- Troy has started sending out letters to solicit donations.
- Members are encouraged to propose potential sponsors and donors.
Adjournment
- Motion: Sam motions we adjourn moved that the EMS Board of Directors shall: .
Seconded by Troy. Motion passes, approved unanimously. - Adjourned 21:13