EMSBoDMeetingMinutes101325

Eugene Maker Space Board of Directors meeting October 13th, 2025

Call to order

• 18:05
• In attendance: Sam, Andrew, Suzi, Troy, Ryan, Thomas

Approve this agenda

Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Suzi. Motion passes, approved unanimously.

Approve previous minutes:

Last month’s minutes are published on the wiki at:

• https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes091825
• https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes100325

Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Troy. Motion passes, approved unanimously.

Reports

President’s report

• Working with ReStore - they have helped supply some chairs and other stuff for our build out.
• Met with Mitra from Viking Textile Hub. We discussed their grant application and need for a classroom for skill training.
• Election cycle begun. Nominations for board candidates finalized Nov 7th.
• Any would-be voter or candidate needs to be signed up by Oct 14th.

Secretary’s report

• Nothing to report

Treasurer’s report

Current membership

• 8 at $10/mo
• 4 at $35/mo
• 8 at $45/mo
• 10 at $50/mo
• 2 at $70/mo
• 2 at $100/mo
• **Total Members: 34**

Outgoings and balance

• Bank - $11,425.71
• Paypal - $7,379.62
• Patreon - $886.68
• Coinbase - $1,441.45 (0.01250101 BTC, 0.005 BCH)
• Total - $21,133.46

Estimated Monthly membership revenue before platform processing fees / annual pay discount - $1420. $10 membership dropped by 1, $45 membership tier increased by 2, $100 membership tier increased by 1. Increase in monthly revenue before fees / discounts - $180

Events report

• Ongoing weekly events:
  • Open Snack/Hack will move to the new space as of Oct 21st
    • We are open to continue meetup at Play:Eugene - its just not going to be this event.
  • Cozy Crafting still at Portal Tea every other Sunday for now (as our space is not very cozy yet!)
• Review past & upcoming events
  • Eugene Bright Parade 2025 Happened.

New business

• Onboarding documents to be made for future board members.

New space build-out and re-opening

• When will we open? TBD. Possible soft-launch in a month
• POD storage contents moved to 3890 W 1st, and the unit rental closed out
• Initial build-out focus is on 2 front rooms. Proposed a rough split of $8k/4 = $2000 for the build out of each of the areas.
• Motion: Sam moved that the EMS Board of Directors shall: designate Thomas as lead for proto room (room 1).
  Seconded by Andrew. Motion passes, Approved unanimously.
• Motion: Sam moved that the EMS Board of Directors shall: designate Ryan as lead for 3d printers (room 1).
  Seconded by Andrew. Motion passes, Approved unanimously.
• Motion: Sam moved that the EMS Board of Directors shall: designate Ryan as lead for IT systems.
  Seconded by Andrew. Motion passes, Approved unanimously.
• Motion: Troy moved that the EMS Board of Directors shall: designate Kayla as lead for room 2 (fiber arts).
  Seconded by Suzi. Motion passes, Approved unanimously.
• Motion: Sam moved that the EMS Board of Directors shall: designate Troy as lead for room 3 (woodshop side).
  Seconded by Suzi. Motion passes, Approved unanimously.
• Lock system: Dead bolt adapter installed, Thomas continuing to work on access control. Physical keys necessary in the meantime.
• Internet: Signed agreement with Hunter for fiber service (500MB). Installation schedule tbd
• Updating mission statement, **policies** and other about-us and how-we-roll documents
  • Ryan has updated the website to include new Mission & Values, Community Norms pages
• Updating governing documents with our new policies, operational procedures
  • We have text describing how membership works, when the space is open, how tool use goes etc. We need to identify and update those.
  • ACTION: Suzi, will identify those governing documents and propose updates..
• IT tasks:
  • Ryan agreed to lead and be nominal “owner” of IT and computer systems in the space. Initiatives and decisions within this domain should be passed by him and the board if necessary.
• MemberMatters
  • Instance stood up by Rob and rrix. Decision needed on whether we want to build on this platform or something else.
• Open Hours:
  • Keyholder needs to be present for the space to be open to members.
  • ACTION: Troy, will survey for which are the most in-demand time to be open..
  • The explicit goal is to have at least some times locked in and regular so we can post up “open hours” on the door at the space and on our website. As well as other times as people are available.
• ACTION: Troy will create a letter soliciting donations..
  • Will get feedback from the Board before sending to companies.

Adjournment

• Motion: Sam motions we adjourn moved that the EMS Board of Directors shall: .
  Seconded by Troy. Motion passes, approved unanimously.
• Adjourned 19:42