EMSBoDMeetingMinutes091825

Eugene Maker Space Board of Directors meeting September 18th, 2025

Call to order

• 6:00PM, 9/18/2025 (aka 2025-09-18 ISO 8601)
• In attendance: Sam Foster, Suzi Herman, Andrew Goulart, Troy McFarland

Approve this agenda

Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Andrew.

Motion passes, the vote was approved unanimously.

Approve previous minutes:

Last month’s minutes are published on the wiki at:

• Aug 7, 2025: https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes080725

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

Reports

President’s report

• Previous action to update members about recent location hunting news: Grimes, 28th St, etc.:
  • Posted update to Patreon: https://www.patreon.com/posts/its-august-what-136432994
• Ongoing partnerships and conversations with Bright Parade, Shift Cycles, ReStore.
  • We are listed as a partner with the Bright Parade, showing up in ads, etc.
• We are working with Mark Davis and his “Westish” space, which is hosting our Bright Parade float build.

Secretary’s report

• Nothing to report

Treasurer’s report

• Previous action: Andrew, Confirm we are up to date with the DOJ - We are up to date!

Current membership

• 32 active
• In October 2024, we were at 34
• September Member Counts:
  • 9 at $10/mo
  • 4 at $35/mo
  • 6 at $45/mo
  • 10 at $50/mo
  • 2 at $70/mo
  • 1 at $100/mo
  • Total Members: 32

Outgoings and balance

• Bank - $14,903.93
• Paypal - $7,355.61
• Patreon - $501.24
• Coinbase - $1,471.46 (0.01250101 BTC, 0.005 BCH)

Total - $24,232.24

New space location-hunting report

• 3890 West 1st status and next steps: We have signed a 1-year lease at this location. It is approximately 1800 square feet, with both front-office and warehouse space.

Events report

• Ongoing weekly events:
  • Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
• Review past & upcoming events
  • Workshop w. Eugene Bright Parade @ LookOut, Aug 12th.
  • “Small Frames” collab with Radiant Community Arts, August 30th.
  • “Ice-cream day @ ReStore” August 24th.
  • Swap Meet September 6th at “Westish” space (Mark Davis hosting, coincides with Warehouse District Art Hop)
  • Workshop w. Eugene Bright Parade @ Mecca, Sept 12th.
• Bright Parade
  • Entry planning and building getting started this weekend @ westish. Reminder: the parade is September 27th.

New business

• ACTION: Suzi will compile notes with main takeaways from our conversations with other makerspaces.
• Accepting donations at events
  • Robot arm is electronically & mechanically working. But needs more software work to be event-ready
• We’d like to re-establish contact with the Eugene Science Center (after this rush of events)
• We have registered euglink.org to host a URL shortener (for NFC, QR codes). A container has been prepared based on the open source Kutt project and needs review and deploying when time permits. Github repo is at: https://github.com/sfoster/kutt
• Motion: Sam moved that the Eugene Makerspace Board of Directors proposes a budget $200 towards the Bright parade float build.

The motion was seconded by Andrew.

Motion passes, the vote was approved unanimously.

Re-opening preparedness

• Lock system: Thomas researching some options for RFID locks with access control
• Updating mission statement, **policies** and other about-us and how-we-roll documents
  • Suzi has created an EMS Revitalization Plan document, which has been the jumping off point for discussions about code of conducts and other expectations of members
• IT tasks:
  • Can we share the AWS credentials to spread the load of the various IT tasks we have coming up?
  • ACTION: Andrew, will we need a staging server so we can experiment and have work-in-progress for these website changes without messing up the live site.
  • ACTION: Suzi will make first pass on Google Sheets checklist of To-Do items..
• MemberMatters
  • Instance stood up by Rob and rrix. Andrew also investigating.
• ACTION: Troy will create letter soliciting donations..
  • Will get feedback from Board before sending to companies.

Adjournment

• Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

• Adjourned 7:30pm