EMSBoDMeetingMinutes080725
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Eugene Maker Space Board of Directors meeting August 7th, 2025
Call to order
- 18:13
- In attendance: Sam, Troy, Suzi
Approve this agenda
Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.
The motion was seconded by Troy.
Motion passes, the vote was approved unanimously.
Approve previous minutes:
Last month’s minutes are published on the wiki at:
Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.
The motion was seconded by Suzi.
Motion passes, the vote was approved unanimously.
Reports
President’s report
- ACTION: Sam, will Update members about recent location hunting news: Grimes, 28th St, etc..
- We need to include details on how our operating procedures are needing to evolve as a response to the concerns and requirements given by many of the landlords we’ve spoken to. I.e. operating hours, keyholders, shop steward
- Ongoing partnerships and conversations with Bright Parade, Shift Cycles.
- Made contact with ReStore, we’re scheduled to table at their Ice Cream Social later this month.
Secretary’s report
- Nothing to report
Treasurer’s report
- ACTION: Andrew, will Confirm we are up to date with the DOJ.
Current membership
- 9 at $10/mo
- 4 at $35/mo
- 5 at $45/mo
- 12 at $50/mo
- 3 at $70/mo
- 1 at $100/mo
Outgoings and balance
- Bank: $14,400.08
- PayPal: $7,366.60
- Patreon: $0.00
- Coinbase: $1470.17 (0.01250101 BTC, 0.005 BCH
Total - $23,236.85
New space location-hunting report
- Our bid for 23 E 28th in South Eugene was rejected. Landlord concerned about the number of people coming and going and power tool usage.
- Landlord for 4216 W 7th Ave has concerns with ‘high’ membership number. Wants a shop steward, or other way to ensure that everyone there is well trained & safe
- Training: United Academy
- Could make our own code of conduct
- Make our own Makerspace basic training
- Keyholder Program
- Background checks
- Training: United Academy
- Mark Davis no longer a personal guarantor and potential space partner (no beef; just that he’s found his own space)
Events report
- Ongoing weekly events:
- Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
- Review past & upcoming events
- LED intro w. Eugene Bright Parade @ Mecca, July 25th. Light attendance but we had the right preparation and material. Another of the same workshop is planned in September.
- “Small Frames” collab with Radiant Community Arts, August 30th.
- “Ice-cream day @ ReStore” scheduled for August 24th.
- Swap Meet planned for September 6th at “Westish” space (Mark Davis hosting, coincides with Warehouse District Art Hop)
- EMS featured in 2nd Friday Artwalk at Stringfield Yarn Collective August 8th
- Bright Parade: Do we want to participate?
- We are planning a bike-based, modestly ambitious entry with some lit-up EMS logos in the wheels. Reminder: the parade is September 27th.
New business
- Contacting other makerspaces (to update)
- Last month scheduled to chat with SnoCo (Seattle) - donated stepper motors and Open Beam
- Met with OlyMEGA (Olympia) this week
- Very useful conversations, exploring operating models, policies and building a network of makerspace manager contacts.
- Suzi will compile notes with main takeaways
- Accepting donations at events
- Robot arm is electronically & mechanically working. But needs more software work to be event-ready
- We’d like to re-establish contact with the Eugene Science Center (after this rush of events)
Re-opening preparedness
- Lock system: Thomas researching some options for RFID locks with access control
- Updating mission statement, **policies** and other about-us and how-we-roll documents
- Weekly working sessions planned.
- Suzi has been added to the board of directors page.
- Andrew has given permissions to Sam to admin the wordpress instance
- Sam and Suzi have been reviewing of our operating documents to start updating them (code of conducts, membership details etc.)
- ACTION: Andrew, will we need a staging server so we can experiment and have work-in-progress for these website changes without messing up the live site.
- EMS Revitalization Plan - outline specifics of how we operate, how the makerspace works, our plan to re-open. This should help us clarify our goals and strategies, communicate our intentions to landlords & members
- ACTION: Suzi will make first pass on Google Sheets checklist of To-Do items..
- Zeffy: we need to start moving in.
- ACTION: Andrew, will ensure at least the board members have working accounts..
- ACTION: Andrew, will confirm board members have access to Zeffy to make updates..
- How to migrate people over to Zeffy
- If integration into keyholder software, make that a requirement
Adjournment
- Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .
The motion was seconded by Suzi.
Motion passes, the vote was approved unanimously.
- Adjourned 19:37pm