Eugene Maker Space Board of Directors meeting August 7th, 2025

Call to order

Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

Last month’s minutes are published on the wiki at:

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

ACTION: Sam, will Update members about recent location hunting news: Grimes, 28th St, etc..
We need to include details on how our operating procedures are needing to evolve as a response to the concerns and requirements given by many of the landlords we’ve spoken to. I.e. operating hours, keyholders, shop steward
Ongoing partnerships and conversations with Bright Parade, Shift Cycles.
Made contact with ReStore, we’re scheduled to table at their Ice Cream Social later this month.

Total - $23,236.85

Our bid for 23 E 28th in South Eugene was rejected. Landlord concerned about the number of people coming and going and power tool usage.
Landlord for 4216 W 7th Ave has concerns with ‘high’ membership number. Wants a shop steward, or other way to ensure that everyone there is well trained & safe
- Training: United Academy
  - Could make our own code of conduct
  - Make our own Makerspace basic training
- Keyholder Program
- Background checks
Mark Davis no longer a personal guarantor and potential space partner (no beef; just that he’s found his own space)

Ongoing weekly events:
- Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
Review past & upcoming events
- LED intro w. Eugene Bright Parade @ Mecca, July 25th. Light attendance but we had the right preparation and material. Another of the same workshop is planned in September.
- “Small Frames” collab with Radiant Community Arts, August 30th.
- “Ice-cream day @ ReStore” scheduled for August 24th.
- Swap Meet planned for September 6th at “Westish” space (Mark Davis hosting, coincides with Warehouse District Art Hop)
- EMS featured in 2nd Friday Artwalk at Stringfield Yarn Collective August 8th
Bright Parade: Do we want to participate?
- We are planning a bike-based, modestly ambitious entry with some lit-up EMS logos in the wheels. Reminder: the parade is September 27th.

Contacting other makerspaces (to update)
- Last month scheduled to chat with SnoCo (Seattle) - donated stepper motors and Open Beam
- Met with OlyMEGA (Olympia) this week
- Very useful conversations, exploring operating models, policies and building a network of makerspace manager contacts.
- Suzi will compile notes with main takeaways
Accepting donations at events
- Robot arm is electronically & mechanically working. But needs more software work to be event-ready
We’d like to re-establish contact with the Eugene Science Center (after this rush of events)

Lock system: Thomas researching some options for RFID locks with access control
Updating mission statement, **policies** and other about-us and how-we-roll documents
- Weekly working sessions planned.
Suzi has been added to the board of directors page.
Andrew has given permissions to Sam to admin the wordpress instance
Sam and Suzi have been reviewing of our operating documents to start updating them (code of conducts, membership details etc.)
ACTION: Andrew, will we need a staging server so we can experiment and have work-in-progress for these website changes without messing up the live site.
EMS Revitalization Plan - outline specifics of how we operate, how the makerspace works, our plan to re-open. This should help us clarify our goals and strategies, communicate our intentions to landlords & members
ACTION: Suzi will make first pass on Google Sheets checklist of To-Do items..
Zeffy: we need to start moving in.
- ACTION: Andrew, will ensure at least the board members have working accounts..
- ACTION: Andrew, will confirm board members have access to Zeffy to make updates..
- How to migrate people over to Zeffy
  - If integration into keyholder software, make that a requirement

Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.