Difference between revisions of "EMSBoDMeetingMinutes030421"

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m (New business)
(Initial revision)
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==Call to order==
  
==Call to order==
  +
7:03PM
−
X:XXM
  
−
Attending: Ben, Karen, Beata
 +
Attending: Ben, Karen, Beata, Piotr
−
Also present: Jeffrey
 +
Also present: Dick Penny
   
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|Ben|approve the agenda as amended|Karen|Unanimous}}
 +
{{Motion|Ben|approve the agenda|Beata|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|Karen|approve the minutes from the February BoD meeting as submitted|Beatta|Unanimous}}
 +
{{Motion|Karen|approve the minutes from the February BoD meeting as submitted|Ben|Unanimous}}
   
 
==Reports==
  
==Reports==
 
===President's report===
  
===President's report===
  +
Nothing to report.
−  
   
 
===Secretary's report===
  
===Secretary's report===
Line 22: Line 22:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
We had $2,742.48 in bank, $48.30 in PayPal, $32.39 in Patreon.
  +
Rent paid, actual money $1,323.17 on-hand.
  +
We are -$140.04 since last month.
  +
  +
Note: This month, we paid for Meetup.
  +
  +
Piotr took all of the different expenses (spread over the year) and amortized them into a monthly figure to better determine our burn rate of $1,778.66. $121 average utility cost for the previous year, Meetup comes to about $17 a month.
  +
  +
Our income is $1,582.91 which is $195.75 less than our burn rate (which works out to about 6 memberships).
  +
  +
{{action|Karen|Update burn rate number on whiteboard at shop}}
   
 
===Shop status===
  
===Shop status===
  +
Ben noted we have a broken toilet seat and suggested we fix it.
  +
  +
Karen noted that our electronics pile by the office has grown and suggests we prioritize working on it. She also noted a general increase in shop entropy of the sort that happens when there isn't a regular presence at the shop like when we were doing Open Hack nights.
  +
  +
Dick Penny reported that there's been some progress on getting rid of the toner refiller. Schnitzer will pay for it if we can get it to them. He's put some of the panels back up on the device so it can be wheeled. There was about 5-10 lbs of the toner powder in a bag by the door, Dick moved it to a metal bucket so it can be disposed of. He was able to dispose of the filters for it, the device is ready to be wheeled.
  +
  +
He has a friend who can offer use of a truck and hopes to get it out within the next month or so.
  +
  +
He's removed about 71 gallons of wood chips and delivered them to someone using them for a fireplace. He's emptied all of the trash bins into the bin out back (prior to the Tuesday collection). He's taken 3 beer-boxes full of half-empty spray paint cans. He's gotten rid of a bunch of open volatiles from that area too. He'll also bring the pail of metal shavings we have, perhaps that'll make some money for the shop too.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
 
===Ben will see if he can improve the new user flow===
  
===Ben will see if he can improve the new user flow===
  ⚫
Ongoing.
   
 
===COVID-19 status review - Open Hack closure status===
  
===COVID-19 status review - Open Hack closure status===
  +
Karen's recommendations for handling different risk levels: https://imgur.com/jJVgTGE
   
 
===Karen will cancel all meetup events through the next board meeting===
  
===Karen will cancel all meetup events through the next board meeting===
  +
Done.
  +
  +
{{action|Karen|Karen will cancel all meetup events through the next board meeting}}
   
 
===Ben and Facebook Calendar===
  
===Ben and Facebook Calendar===
Line 39: Line 64:
   
 
===Ben will follow up with Lightburn re: non-profit license for second laser===
  
===Ben will follow up with Lightburn re: non-profit license for second laser===
  +
Done.
−
On-going.
  
   
 
===Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons===
  
===Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons===
Line 48: Line 73:
   
 
===Beata will coordinate with Michael regarding the DVR===
  
===Beata will coordinate with Michael regarding the DVR===
  +
Done.
⚫
Ongoing.
  
   
 
==New Business==
  
==New Business==
−  
 
===EMS as fiscal sponsor for ARDC grants===
  
===EMS as fiscal sponsor for ARDC grants===
  +
Amateur Radio Digital Communications hams got an A block of IP addresses back in the 90s. They recently sold half the block to Amazon a few years ago for a few million dollars and this is now being used to fund some open source projects and organizations like EMS may assist in administering the funds for a modest management fee. Piotr would like to pursue possibly getting us into a position to help some members of the Open Source community get access to the grant monies so that we can further our charter of benefiting these types of endeavors with the additional bonus of the Maker Space gaining some revenue for those services performed.
  +
  +
We took a straw poll, there was a general consensus that we were interested in learning more so Piotr will continue to research that.
  +
  +
===Meetup membership===
  +
We spend $200 a year on this, are we getting use out of it? We discussed possibly ending our subscription. We're paid out 5 months so we have that amount of time to decide.
  +
  +
{{action|Karen|Will write a letter to the Meetup.com membership to see if we can convert some of them to members}}
   
 
==Adjournment==
  
==Adjournment==
   
−
{{motion|Ben|adjourn|Beata}}
 +
{{motion|Ben|adjourn|Karen}}
   
−
The meeting was adjourned at X:XX PM.
 +
The meeting was adjourned at 8:24PM.

Revision as of 04:24, 5 March 2021

Eugene Maker Space Board of Directors meeting March 4th, 2021

Note: These minutes have not been approved by the BoD yet, this is a draft

Call to order

7:03PM Attending: Ben, Karen, Beata, Piotr Also present: Dick Penny

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda.

The motion was seconded by Beata.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Karen moved that the Eugene Makerspace Board of Directors approve the minutes from the February BoD meeting as submitted.

The motion was seconded by Ben.

Motion passes, the vote was Unanimous.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

We had $2,742.48 in bank, $48.30 in PayPal, $32.39 in Patreon. Rent paid, actual money $1,323.17 on-hand. We are -$140.04 since last month.

Note: This month, we paid for Meetup.

Piotr took all of the different expenses (spread over the year) and amortized them into a monthly figure to better determine our burn rate of $1,778.66. $121 average utility cost for the previous year, Meetup comes to about $17 a month.

Our income is $1,582.91 which is $195.75 less than our burn rate (which works out to about 6 memberships).

ACTION: Karen will Update burn rate number on whiteboard at shop.

Shop status

Ben noted we have a broken toilet seat and suggested we fix it.

Karen noted that our electronics pile by the office has grown and suggests we prioritize working on it. She also noted a general increase in shop entropy of the sort that happens when there isn't a regular presence at the shop like when we were doing Open Hack nights.

Dick Penny reported that there's been some progress on getting rid of the toner refiller. Schnitzer will pay for it if we can get it to them. He's put some of the panels back up on the device so it can be wheeled. There was about 5-10 lbs of the toner powder in a bag by the door, Dick moved it to a metal bucket so it can be disposed of. He was able to dispose of the filters for it, the device is ready to be wheeled.

He has a friend who can offer use of a truck and hopes to get it out within the next month or so.

He's removed about 71 gallons of wood chips and delivered them to someone using them for a fireplace. He's emptied all of the trash bins into the bin out back (prior to the Tuesday collection). He's taken 3 beer-boxes full of half-empty spray paint cans. He's gotten rid of a bunch of open volatiles from that area too. He'll also bring the pail of metal shavings we have, perhaps that'll make some money for the shop too.

Old Business/Action Item Review

Ben will see if he can improve the new user flow

Ongoing.

COVID-19 status review - Open Hack closure status

Karen's recommendations for handling different risk levels: https://imgur.com/jJVgTGE

Karen will cancel all meetup events through the next board meeting

Done.

ACTION: Karen will Karen will cancel all meetup events through the next board meeting.

Ben and Facebook Calendar

Recurring. In progress.

Karen will schedule bank trip with Piotr, Ben, and Beata

Unable to continue at this time due to COVID-19. The county remains in Extreme Risk category. Karen's recommendation is that we continue to cancel open hacks through February and refresh the membership's memory regarding mask rules, spacing.

Ben will follow up with Lightburn re: non-profit license for second laser

Done.

Ben will reach out to the membership to let them know about the laser and to coordinate to give some lessons

On-going.

Karen will install a new hard drive in the 3d Printer workstation

Ongoing.

Beata will coordinate with Michael regarding the DVR

Done.

New Business

EMS as fiscal sponsor for ARDC grants

Amateur Radio Digital Communications hams got an A block of IP addresses back in the 90s. They recently sold half the block to Amazon a few years ago for a few million dollars and this is now being used to fund some open source projects and organizations like EMS may assist in administering the funds for a modest management fee. Piotr would like to pursue possibly getting us into a position to help some members of the Open Source community get access to the grant monies so that we can further our charter of benefiting these types of endeavors with the additional bonus of the Maker Space gaining some revenue for those services performed.

We took a straw poll, there was a general consensus that we were interested in learning more so Piotr will continue to research that.

Meetup membership

We spend $200 a year on this, are we getting use out of it? We discussed possibly ending our subscription. We're paid out 5 months so we have that amount of time to decide.

ACTION: Karen will Will write a letter to the Meetup.com membership to see if we can convert some of them to members.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Karen.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 8:24PM.

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