Difference between revisions of "EMSBoDMeetingMinutes081122"

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=Eugene Maker Space Board of Directors meeting August 11th, 2022=
  
=Eugene Maker Space Board of Directors meeting August 11th, 2022=
−  
−
'''Note''': These minutes have not been approved by the BoD yet, this is a '''draft'''
  
   
 
==Call to order==
  
==Call to order==
  +
7:06PM
−
xxx
  
   
−
Attending: Karen, Ben, Michael, Beata, Piotr
 +
Attending: Karen, Ben, Beata, Piotr
 
Also present:
  
Also present:
   
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|XX|approve the agenda as amended|XX|Unanimous}}
 +
{{Motion|Ben|approve the agenda as amended|Karen|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|XX|approve the minutes from the July BoD meeting as submitted|XX|Unanimous}}
 +
{{Motion|Beatta|approve the minutes from the July BoD meeting as submitted|Karen|Unanimous}}
   
 
==Reports==
  
==Reports==
 
===President's report===
  
===President's report===
  +
Nothing to report.
−  
   
 
===Secretary's report===
  
===Secretary's report===
  +
Nothing to report.
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
Money accounts as of 08/11/2022
  +
  +
Bank $3503.20
  +
PayPal $0.00
  +
Patreon $88.23
  +
--------
  +
Sum $3591.43 (diff from last month +$31.53)
   
 
===Shop status===
  
===Shop status===
  +
Ben found the A/C running in an empty shop and shut it off and made a hand-written sign asking folks to limit running it when the shop is occupied. Karen visited on the 6th and found the sign still present and the A/C not running on an empty shop.
  +
  +
Karen reported that we've had some open hacks on Tuesday due to volunteers available to staff them.
  +
  +
We discovered that the power strip along the west wall had blown and taken the door system off the LAN. Karen walked a willing member through the process of resetting it. The refrigerator's contents were disposed of following the extended non-refrigeration.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
 
===COVID-19 status review - Open Hack closure status===
  
===COVID-19 status review - Open Hack closure status===
−
CDC has issued a notice for Lane County recommending masks indoors. It is not a mandate, but a science-based recommendation. There have been no confrontations reported at the shop under our current policy requesting people wear masks when possible and respect the right of others to wear masks without criticism. Piotr described a PDX makerspace's efforts to quantify need for mask uses through use of CO2 meters to measure air-flow effectiveness.
+
CDC has issued a notice for Lane County recommending masks indoors. It is not a mandate, but a science-based recommendation. There have been no confrontations reported at the shop under our current policy requesting people wear masks when possible and respect the right of others to wear masks without criticism. We will continue to recommend mask usage.
−  
−
We discussed what level of restrictions we were willing and comfortable imposing considering risk of confrontation and violence from extremists who have lashed back against mask rules.
 
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{{action|Karen|will send a notice to the Discord about this stuff}}
  
   
 
===Karen will send a notice to the Discord about the recommendation for masking===
  
===Karen will send a notice to the Discord about the recommendation for masking===
  +
Done.
   
 
===Ben will contact the membership to see if anyone is interested in cleaning up and configuring the 3d printer for checkout===
  
===Ben will contact the membership to see if anyone is interested in cleaning up and configuring the 3d printer for checkout===
Line 39: Line 47:
   
 
===Ben will order some blinds hardware for Bee to test===
  
===Ben will order some blinds hardware for Bee to test===
  +
{{action|Ben|will follow up with Bee about the hardware}}
   
−
===Karen will contact the Elegoo user to get more details for a blog post===
 +
===Karen will contact the Elegoo user to get more details for a possible blog post===
  +
Karen reached out to the individual and has not received a response.
   
 
==New Business==
  
==New Business==
  +
  +
===Email Policy===
  +
Karen reported that we have been receiving questions that we have not had the time/resources to answer or commit to (a specific example of the latter was a request to teach someone's child how to use a 3D printer). She suggests that we make the information available to the community to possibly take on instead if we can be confident that the expectations are properly set that their contact information may be shared. Piotr suggested we might be able to only share the contact information with a single member who would volunteer to take it on. There was a discussion about what the evolving role of email address privacy is in conjunction with taking reasonable steps to protect privacy via discord channels. Karen asked if we could create a member's only section and Piotr answered that there was and also then created it. We'll limit these posts to there so the messages are not public. Questions to the board mail that can't be answered immediately will be posted to the channel with a request if
   
 
===Review upcoming events===
  
===Review upcoming events===
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==Adjournment==
  
==Adjournment==
   
−
{{motion|xx|adjourn|xx}}
 +
{{motion|Karen|adjourn|Ben}}
   
−
The meeting was adjourned at xx.
 +
The meeting was adjourned at 7:29.

Latest revision as of 02:50, 7 July 2023

Eugene Maker Space Board of Directors meeting August 11th, 2022

Call to order

7:06PM

Attending: Karen, Ben, Beata, Piotr Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Beatta moved that the Eugene Makerspace Board of Directors approve the minutes from the July BoD meeting as submitted.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

Money accounts as of 08/11/2022

Bank $3503.20 PayPal $0.00 Patreon $88.23 

       --------

Sum $3591.43 (diff from last month +$31.53)

Shop status

Ben found the A/C running in an empty shop and shut it off and made a hand-written sign asking folks to limit running it when the shop is occupied. Karen visited on the 6th and found the sign still present and the A/C not running on an empty shop.

Karen reported that we've had some open hacks on Tuesday due to volunteers available to staff them.

We discovered that the power strip along the west wall had blown and taken the door system off the LAN. Karen walked a willing member through the process of resetting it. The refrigerator's contents were disposed of following the extended non-refrigeration.

Old Business/Action Item Review

COVID-19 status review - Open Hack closure status

CDC has issued a notice for Lane County recommending masks indoors. It is not a mandate, but a science-based recommendation. There have been no confrontations reported at the shop under our current policy requesting people wear masks when possible and respect the right of others to wear masks without criticism. We will continue to recommend mask usage.

Karen will send a notice to the Discord about the recommendation for masking

Done.

Ben will contact the membership to see if anyone is interested in cleaning up and configuring the 3d printer for checkout

In work.

Ben will order some blinds hardware for Bee to test

ACTION: Ben will will follow up with Bee about the hardware.

Karen will contact the Elegoo user to get more details for a possible blog post

Karen reached out to the individual and has not received a response.

New Business

Email Policy

Karen reported that we have been receiving questions that we have not had the time/resources to answer or commit to (a specific example of the latter was a request to teach someone's child how to use a 3D printer). She suggests that we make the information available to the community to possibly take on instead if we can be confident that the expectations are properly set that their contact information may be shared. Piotr suggested we might be able to only share the contact information with a single member who would volunteer to take it on. There was a discussion about what the evolving role of email address privacy is in conjunction with taking reasonable steps to protect privacy via discord channels. Karen asked if we could create a member's only section and Piotr answered that there was and also then created it. We'll limit these posts to there so the messages are not public. Questions to the board mail that can't be answered immediately will be posted to the channel with a request if

Review upcoming events

None.


Adjournment

Motion: Karen moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Ben.

Motion passes, the vote was {{{4}}}.

The meeting was adjourned at 7:29.

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