Difference between revisions of "EMSBoDMeetingMinutes041124"

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=Eugene Maker Space Board of Directors meeting April 11th, 2024=
  
=Eugene Maker Space Board of Directors meeting April 11th, 2024=
−  
−
Note: This is a draft of the minutes until accepted at the next BoD meeting
  
   
 
==Call to order==
  
==Call to order==
  +
7:05PM
−
XX
  
   
−
Attending: Karen, Ben, Beata, Piotr, Sam, Andrew
 +
Attending: Karen, Ben, Beata, Sam
 
Also present:
 
Also present:
   
 
==Approve this agenda==
  
==Approve this agenda==
−
{{Motion|xx|approve the agenda as presented|xx|Unanimous}}
 +
{{Motion|Ben|approve the agenda as amended |Karen|Unanimous}}
   
 
==Approve previous minutes==
  
==Approve previous minutes==
−
{{Motion|xx|approve the minutes from the March BoD meeting as submitted|xx|Unanimous}}
 +
{{Motion|Sam|approve the minutes from the March BoD meeting as submitted|Karen|Unanimous}}
   
 
==Reports==
  
==Reports==
Line 23: Line 21:
   
 
===Treasurer's report===
  
===Treasurer's report===
  +
  +
Money accounts as of 04/11/2024
  +
  +
Bank $1774.12
  +
  +
PayPal $48.02
  +
  +
Patreon $32.39
  +
  +
--------
  +
  +
Sum $1854.53 (diff since Feb -$108.68)
  +
  +
Karen made a bank run:
  +
Mail/Bank run from Tuesday, 3/26
  +
  +
Comcast Paper Bill Mar 14 - Apr 13
  +
  +
Checks Deposited:
  +
Dick Penny - $70
  +
Kroger (Fred Meyer) rewards - $0.07
  +
  +
Cash Deposited:
  +
Unspecified Drop Box Money: $50
  +
Unspecified Donation (sign) Box Money: $20
  +
  +
  +
Ben requested ideas on donations for the shop that he might be able to make to maximize his company's matching-grants offer.
  +
- Bins
  +
- Towels
  +
- Cleaning
  +
  +
Karen noted that there was a standing need for shop supplies.
  +
  +
Sam noted that we will likely need to budget and purchase some supplies for the dust extraction task.
  +
  +
Piotr also plans to possibly donate a printer.
   
 
===Shop status===
  
===Shop status===
  +
Sam reported on the shop status. He noted that someone did a big cleanup in the front corner that made a remarkable difference. The wood area will benefit from the dust extractor. Last month, we picked up a ShopBot and dust extractor and both need to be homed in the shop and configured.
  +
  +
The metal area is a little chaotic right now and in a state of flux. There's been some membership conversation about replacing some of the tools that moved back to their owners home. Some clutter has appeared and gone during this time, we are hopeful that it will remain clear. The backbench needs to be organized better to improve the usability of the tools.
  +
  +
CNC Alley is still being semi-used for storage. Sam described the clutter back there as a chicken/egg situation where nobody uses it because it's cluttered, and people feel safe using it as storage because nobody uses it.
  +
  +
Nothing to report on the clean room.
  +
  +
Sam brought a couple of donated 3d printers and moved them to the Pick-a-part and reported that it's navigable.
  +
  +
The police showed last week because there were reports of someone walking around on the roof of the building. Other neighbors have heard sounds up there too, we should keep an eye open.
   
 
==Old Business/Action Item Review==
  
==Old Business/Action Item Review==
   
 
===Ben to update Keymaster code to accommodate 24x7 access for new tier members===
  
===Ben to update Keymaster code to accommodate 24x7 access for new tier members===
  +
Ben reported that he's implementing this now.
  +
  +
{{action|Ben|Will implement plan as discussed by the board}}
   
 
===Andrew to write a communication to the membership informing everyone of the membership rate changes===
  
===Andrew to write a communication to the membership informing everyone of the membership rate changes===
  +
Done.
−
In progress as noted in previous section.
  
   
 
===Karen will write a New Years state of the shop blog post===
  
===Karen will write a New Years state of the shop blog post===
  +
Done.
−
In progress as noted in previous two sections.
  
 
 
  
 
 
===Piotr to coordinate with Andrew on Paperless-NG instance===
  
===Piotr to coordinate with Andrew on Paperless-NG instance===
Line 40: Line 89:
   
 
==New Business==
  
==New Business==
  +
  +
===Implementing new membership rates===
  +
* Patreon
  +
** Rename and recreate Member and Family rates
  +
  +
{{action|Piotr|Will add new tiers and hide the old ones}} - done
  +
  +
* Updating web page
  +
  +
{{action|Board|Watch for references to membership rates so they may need to be adjusted.}}
  +
  +
===Membership communication===
  +
Sam noted that we have a big chunk of our membership that's not on Discord and would like to make sure that we take steps to seek ways to make sure users are reached. We talked about using Patreon to double-up some communications and also there was a talk about making an effort to get more people into the Discord.
  +
  +
===Renaming Open Hack===
  +
There's been confusion over the years about what this means, we discussed renaming it to something more inclusive for folks who are not yet part of the Maker community.
  +
  +
* Open House was a suggestion.
  +
  +
* Public Access was another suggestion.
  +
  +
We will try Public Access for a while to see if that makes a difference.
  +
   
 
===Review upcoming events===
  
===Review upcoming events===
  +
We have open houses scheduled through August.
   
 
==Adjournment==
  
==Adjournment==
   
−
{{motion|XX|adjourn|XX|unanimous}}
 +
{{motion|Ben|adjourn|Karen|unanimous}}
   
−
The meeting was adjourned at 07:38PM.
 +
The meeting was adjourned at 08:02PM.

Latest revision as of 14:18, 3 May 2024

Eugene Maker Space Board of Directors meeting April 11th, 2024

Call to order

7:05PM

Attending: Karen, Ben, Beata, Sam Also present:

Approve this agenda

Motion: Ben moved that the Eugene Makerspace Board of Directors approve the agenda as amended .

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes from the March BoD meeting as submitted.

The motion was seconded by Karen.

Motion passes, the vote was Unanimous.

Reports

President's report

Nothing to report.

Secretary's report

Nothing to report.

Treasurer's report

Money accounts as of 04/11/2024

Bank $1774.12

PayPal $48.02

Patreon $32.39 

       --------

Sum $1854.53 (diff since Feb -$108.68)

Karen made a bank run: Mail/Bank run from Tuesday, 3/26

Comcast Paper Bill Mar 14 - Apr 13

Checks Deposited: Dick Penny - $70 Kroger (Fred Meyer) rewards - $0.07

Cash Deposited: Unspecified Drop Box Money: $50 Unspecified Donation (sign) Box Money: $20


Ben requested ideas on donations for the shop that he might be able to make to maximize his company's matching-grants offer. - Bins - Towels - Cleaning

Karen noted that there was a standing need for shop supplies.

Sam noted that we will likely need to budget and purchase some supplies for the dust extraction task.

Piotr also plans to possibly donate a printer.

Shop status

Sam reported on the shop status. He noted that someone did a big cleanup in the front corner that made a remarkable difference. The wood area will benefit from the dust extractor. Last month, we picked up a ShopBot and dust extractor and both need to be homed in the shop and configured.

The metal area is a little chaotic right now and in a state of flux. There's been some membership conversation about replacing some of the tools that moved back to their owners home. Some clutter has appeared and gone during this time, we are hopeful that it will remain clear. The backbench needs to be organized better to improve the usability of the tools.

CNC Alley is still being semi-used for storage. Sam described the clutter back there as a chicken/egg situation where nobody uses it because it's cluttered, and people feel safe using it as storage because nobody uses it.

Nothing to report on the clean room.

Sam brought a couple of donated 3d printers and moved them to the Pick-a-part and reported that it's navigable.

The police showed last week because there were reports of someone walking around on the roof of the building. Other neighbors have heard sounds up there too, we should keep an eye open.

Old Business/Action Item Review

Ben to update Keymaster code to accommodate 24x7 access for new tier members

Ben reported that he's implementing this now.

ACTION: Ben will Will implement plan as discussed by the board.

Andrew to write a communication to the membership informing everyone of the membership rate changes

Done.

Karen will write a New Years state of the shop blog post

Done.  

Piotr to coordinate with Andrew on Paperless-NG instance

In progress.

New Business

Implementing new membership rates

  • Patreon
    • Rename and recreate Member and Family rates

ACTION: Piotr will Will add new tiers and hide the old ones. - done

  • Updating web page

ACTION: Board will Watch for references to membership rates so they may need to be adjusted..

Membership communication

Sam noted that we have a big chunk of our membership that's not on Discord and would like to make sure that we take steps to seek ways to make sure users are reached. We talked about using Patreon to double-up some communications and also there was a talk about making an effort to get more people into the Discord.

Renaming Open Hack

There's been confusion over the years about what this means, we discussed renaming it to something more inclusive for folks who are not yet part of the Maker community.

  • Open House was a suggestion.
  • Public Access was another suggestion.

We will try Public Access for a while to see if that makes a difference.


Review upcoming events

We have open houses scheduled through August.

Adjournment

Motion: Ben moved that the Eugene Makerspace Board of Directors adjourn.

The motion was seconded by Karen.

Motion passes, the vote was unanimous.

The meeting was adjourned at 08:02PM.

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