EMSBoDMeetingMinutes071525

Eugene Maker Space Board of Directors meeting July 15th, 2025

Call to order

• 19:07
• In attendance: Sam, Suzi, Troy

Approve this agenda

Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

Approve previous minutes:

Last month’s minutes are published on the wiki at:

• Jun 12, 2025: https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes061225

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

Reports

President’s report

• Short update to Patreon members with status on the location hunt, recent goings on was sent out June 24th.
• ACTION: Sam, will Update members about the Grimes and 28th Ave space.

Secretary’s report

• Nothing to report

Treasurer’s report

• Oregon DOJ wrote us, we are overdue with our ‘24 filing.
• ACTION: Andrew, will Confirm we are up to date with the DOJ.

Outgoings and balance

• Bank: $13,125.94
• PayPal: $7,341.60
• Patreon: $0.00
• Coinbase: $1,391.31 (0.01250101 BTC, 0.005 BCH)

Total balance: $21,858.85

New space location-hunting report

• Our bid for 211A Grimes St was rejected. The landlord was not comfortable with our operating model and the number of people needing access to the building.
• Looked at a space on 23 E 28th in South Eugene. Approx 1400sqft @ $1700/mo. We are considering offering a Letter of Intent.

Events report

• Ongoing weekly events:
  • Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
• Review past & upcoming events
  • LED intro w. Eugene Bright Parade @ Mecca, July 25th
  • “Small Frames” collab with Radiant Community Arts, August 30th.
• Bright Parade: Do we want to participate?
  • ACTION: Sam, will contact Shift for a potential collaboration..

New business

• Contacting other makerspaces
  • uMakers
  • Chimera Arts (N. Cal)
  • Bellingham Makerspace
  • This week scheduled to chat with SnoCo (Seattle)
  • Very useful conversations, exploring operating models, policies and building a network of makerspace manager contacts.
• Accepting donations at events
  • Cash donations are awkward: revitalize the robot arm project for tabled events. Sam the Taller has new steppers and is working on it.
• Discord Bot
  • Sam started a bot to list out BoD action items from our previous minutes. Its a work in progress.

Re-opening preparedness

• Updating mission statement, **policies** and other about-us and how-we-roll documents
  • Weekly working sessions planned.
  • ACTION: Sam will tag some of the content on there we want to archive. This would go faster with a wikimedia addon to quickly add categories to pages, but the ..
  • ACTION: Andrew will either install the addon or adjust permissions to allow board members to do so.
  • ACTION: Sam, will add Suzi to the board of directors page..
  • ACTION: Andrew, will allow Sam to admin the wordpress instance.
• Sam and Suzi are planning a review of our operating documents to start updating them (code of conducts, membership details etc.)
• Zeffy: we need to start moving in.
  • ACTION: Andrew, will ensure at least the board members have working accounts..

Adjournment

• Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

• Adjourned 19:50pm