Difference between revisions of "EMSBoDMeetingMinutes100721"
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=Eugene Maker Space Board of Directors meeting October 7th, 2021= |
=Eugene Maker Space Board of Directors meeting October 7th, 2021= |
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| − | |||
| − | '''Note''': These minutes have not been approved by the BoD yet, this is a '''draft''' |
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==Call to order== |
==Call to order== |
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| + | 7:06PM |
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| − | XX |
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| − | Attending: |
+ | Attending: Beata, Piotr, Ben |
| + | Also present: Dick |
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==Approve this agenda== |
==Approve this agenda== |
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| − | {{Motion| |
+ | {{Motion|Piotr|approve the agenda as amended|Ben|Unanimous}} |
==Approve previous minutes== |
==Approve previous minutes== |
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| − | {{Motion| |
+ | {{Motion|Ben|approve the minutes from the September BoD meeting as submitted|Beata|Unanimous}} |
==Reports== |
==Reports== |
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| Line 21: | Line 20: | ||
===Treasurer's report=== |
===Treasurer's report=== |
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| + | We have $2,064.38 in the bank account. |
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| + | In PayPal: 0 |
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| + | Patreon: $65.43 |
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| + | Sum: $2,128.85 |
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| + | This is a delta of +$651.83 |
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| + | (This includes a $495 donation from Broadcom) |
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| + | There were no physical deposits made this month so there may be money in the box. |
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| ⚫ | |||
| ⚫ | |||
===Ben will see if he can improve the new user flow=== |
===Ben will see if he can improve the new user flow=== |
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In-progress. |
In-progress. |
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| Line 33: | Line 39: | ||
===Piotr will look into Patreon integration into Slack options as part of assessing whether we want to stay on this tool=== |
===Piotr will look into Patreon integration into Slack options as part of assessing whether we want to stay on this tool=== |
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Ongoing. |
Ongoing. |
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| + | |||
| + | Piotr notes from the survey that there doesn't seem to be any real motivation in the membership to move to a new platform. He reviewed some of the options ranging from Discord (which has some Patreon plugins and role management) to Slack plugins and found they all seemed to be generally more hassle than what is worth based on our current implementation. |
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| + | |||
| + | His take is that if we want automatic channel availability to EMS members vs. ex-members, we need to move to Discord. The community doesn't seem to have any strong feelings about the platform choice so he suggests we stay with Slack for now and think about whether this is enough of a value for new members to make available only to subscribers. For now, it doesn't appear to be. |
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===BoD Election planning=== |
===BoD Election planning=== |
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Next item is October 1st, call for nominations. Karen will use the eugenemakerspace GMAIL account to let all eligible voters know about this. |
Next item is October 1st, call for nominations. Karen will use the eugenemakerspace GMAIL account to let all eligible voters know about this. |
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| + | |||
| + | {{action|Ben|Coordinate with Karen to get a list of email addresses of members in good standing}} |
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| + | |||
| + | Piotr noted that we should use the new Google for Workgroups service for this. |
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| + | |||
| + | {{action|Ben|Audit user payment logic}} |
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===Karen will reach out to eligible voters (including manual payers) to inform them of the nominations=== |
===Karen will reach out to eligible voters (including manual payers) to inform them of the nominations=== |
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===Ben will find some kind of Slack plugin for identifying Hack Hosts=== |
===Ben will find some kind of Slack plugin for identifying Hack Hosts=== |
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| + | Other than some rough integration between Slack and Mobilize, most advice out in the community was to do manual coordination of volunteers through a #volunteer slack channel. |
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==New Business== |
==New Business== |
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| + | |||
| + | ===Shop status=== |
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| + | We discussed the missing tablesaw and possible strategies to replace it if it doesn't come back. We discussed possibly fixing the old one or taking up a collection for a replacement. |
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| + | |||
| + | Dick gave an update on the effort to move the toner beast. A local shop has a pallet jack that can help with it. |
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| + | |||
| + | Dick has been stuffing as much garbage into the dumpster as he can each month. He's also planning to get rid of some hazardous waste. |
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==Adjournment== |
==Adjournment== |
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| − | {{motion| |
+ | {{motion|Piotr|adjourn|Ben}} |
| − | The meeting was adjourned at |
+ | The meeting was adjourned at 7:38PM. |
Latest revision as of 04:31, 12 November 2021
Eugene Maker Space Board of Directors meeting October 7th, 2021
Call to order
7:06PM Attending: Beata, Piotr, Ben Also present: Dick
Approve this agenda
Motion: Piotr moved that the Eugene Makerspace Board of Directors approve the agenda as amended.
The motion was seconded by Ben.
Motion passes, the vote was Unanimous.
Approve previous minutes
Motion: Ben moved that the Eugene Makerspace Board of Directors approve the minutes from the September BoD meeting as submitted.
The motion was seconded by Beata.
Motion passes, the vote was Unanimous.
Reports
President's report
Nothing to report.
Secretary's report
Nothing to report.
Treasurer's report
We have $2,064.38 in the bank account. In PayPal: 0 Patreon: $65.43 Sum: $2,128.85 This is a delta of +$651.83
(This includes a $495 donation from Broadcom)
There were no physical deposits made this month so there may be money in the box.
Old Business/Action Item Review
Ben will see if he can improve the new user flow
In-progress.
COVID-19 status review - Open Hack closure status
The State of Oregon has re-implemented indoor mask mandates due to a big uptick in infections (largely due to the the Delta variant). Karen has updated the text on the website to reflect our new mask-mandate status in compliance with state rules until further notice.
Piotr will look into Patreon integration into Slack options as part of assessing whether we want to stay on this tool
Ongoing.
Piotr notes from the survey that there doesn't seem to be any real motivation in the membership to move to a new platform. He reviewed some of the options ranging from Discord (which has some Patreon plugins and role management) to Slack plugins and found they all seemed to be generally more hassle than what is worth based on our current implementation.
His take is that if we want automatic channel availability to EMS members vs. ex-members, we need to move to Discord. The community doesn't seem to have any strong feelings about the platform choice so he suggests we stay with Slack for now and think about whether this is enough of a value for new members to make available only to subscribers. For now, it doesn't appear to be.
BoD Election planning
Next item is October 1st, call for nominations. Karen will use the eugenemakerspace GMAIL account to let all eligible voters know about this.
ACTION: Ben will Coordinate with Karen to get a list of email addresses of members in good standing.
Piotr noted that we should use the new Google for Workgroups service for this.
ACTION: Ben will Audit user payment logic.
Karen will reach out to eligible voters (including manual payers) to inform them of the nominations
Ben will find some kind of Slack plugin for identifying Hack Hosts
Other than some rough integration between Slack and Mobilize, most advice out in the community was to do manual coordination of volunteers through a #volunteer slack channel.
New Business
Shop status
We discussed the missing tablesaw and possible strategies to replace it if it doesn't come back. We discussed possibly fixing the old one or taking up a collection for a replacement.
Dick gave an update on the effort to move the toner beast. A local shop has a pallet jack that can help with it.
Dick has been stuffing as much garbage into the dumpster as he can each month. He's also planning to get rid of some hazardous waste.
Adjournment
Motion: Piotr moved that the Eugene Makerspace Board of Directors adjourn.
The motion was seconded by Ben.
Motion passes, the vote was {{{4}}}.
The meeting was adjourned at 7:38PM.