Revision as of 02:13, 14 February 2020

Eugene Maker Space Board of Directors meeting February 13th, 2020

Note: These minutes have not been approved by the BoD yet, this is a draft

Call to order

XXPM Attending: Ben, Karen, Beata Also present:

Approve this agenda

Motion: XX moved that the Eugene Makerspace Board of Directors approve the agenda as amended.

The motion was seconded by XX.

Motion passes, the vote was Unanimous.

Approve previous minutes

Motion: XX moved that the Eugene Makerspace Board of Directors approve the minutes from the January BoD meeting as amended.

The motion was seconded by XX.

Motion passes, the vote was unanimous.

Reports

President's report

Secretary's report

Nothing to report.

Treasurer's report

Karen needs to get some kind of affirmative signatory access to the OCCU account if she is to be able to use the app to deposit checks electronically.

Karen needs access to our Debit Card in order to submit a repeat 'postal change of address' for the makerspace due to USPS rules

Public Relations report

Shop Status report

Old Business/Action Item Review

Beata will reach out to the membership to schedule a cleanup this month

Ben and Karen will continue bringing one of the K40s back to functionality

Ben will update the website to reflect the new membership level

Done.

Ben will give a school lock key to Bennett

Not done yet.

Patreon sign

Ongoing.

Ben will attempt to sell downdraft

Ongoing.

Ben will price out strip curtains

Amazon has 12'x10' kits for $299, perhaps something better is available locally. Perhaps membership will have some ideas on where to source this, request sent out to membership on Slack.

Karen will fill out and submit the requested verification forms for matching donations

She attempted to do this and the donation site is offline. Once the group responds to her inquiry, she will continue this effort

Ben will reach out to the membership to seek volunteers for NomCon 2020 and find folks who wish to showcase projects and will create a channel in the Slack

Karen will write a letter of thanks on behalf of the board to Austin VanderPlaat

Thank you letter to Austin VanderPlaat -- Mail to employer?

Karen will send a letter of thanks to Thomas on behalf of the board for his efforts

Thank you letter to Thomas Pearce - need mailing address

Karen will fill out the application to make us eligible for Fred Meyers donations

Fred Meyer thing - forms were printed remotely.. Fill out and mail! Related to previous, noticed on IRS forms that Suite #2 is listed.. do we need that amended?

New Business

Karen needs to give Piotr a CT-12 form for 2019

Darrell Perko would like some kind of receipt for his past donations above $35/mo, especially one for 2019.

There appears to be no way to access electronic member applications directly through gatekeeper. Is this an implementable feature, or not a good idea?

A shop cleanup/dump run is sorely needed

Possibly an event day is needed for a deep clean? Lots of big stuff to shift. Need more regular trash runs (Karen can't do this alone on the bus unless she bring a wheeled cart for that purpose)

Office is in some desperate need of attention

Perhaps that should become the next big 'let's make a plan and DO SOMETHING' project for the shop?

Marks on the driveway

Is someone painting out there again or is this old stuff showing up again in the rain?

Lighting in CNC Alley

Adjournment

The meeting was adjourned at 6:58PM.

@@ Line 68: / Line 68: @@
 ==New Business==
+===Karen needs to give Piotr a CT-12 form for 2019===
 ===Darrell Perko would like some kind of receipt for his past donations above $35/mo, especially one for 2019.===

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