EMSBoDMeetingMinutes080725

Eugene Maker Space Board of Directors meeting August 7th, 2025

Call to order

• 18:13
• In attendance: Sam, Troy, Suzi

Approve this agenda

Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.

Approve previous minutes:

Last month’s minutes are published on the wiki at:

• Jul 15, 2025: https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes071525

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

Reports

President’s report

• ACTION: Sam, will Update members about recent location hunting news: Grimes, 28th St, etc..
• We need to include details on how our operating procedures are needing to evolve as a response to the concerns and requirements given by many of the landlords we’ve spoken to. I.e. operating hours, keyholders, shop steward
• Ongoing partnerships and conversations with Bright Parade, Shift Cycles.
• Made contact with ReStore, we’re scheduled to table at their Ice Cream Social later this month.

Secretary’s report

• Nothing to report

Treasurer’s report

• ACTION: Andrew, will Confirm we are up to date with the DOJ.

Current membership

• 9 at $10/mo
• 4 at $35/mo
• 5 at $45/mo
• 12 at $50/mo
• 3 at $70/mo
• 1 at $100/mo

Outgoings and balance

• Bank: $14,400.08
• PayPal: $7,366.60
• Patreon: $0.00
• Coinbase: $1470.17 (0.01250101 BTC, 0.005 BCH

Total - $23,236.85

New space location-hunting report

• Our bid for 23 E 28th in South Eugene was rejected. Landlord concerned about the number of people coming and going and power tool usage.
• Landlord for 4216 W 7th Ave has concerns with ‘high’ membership number. Wants a shop steward, or other way to ensure that everyone there is well trained & safe
  • Training: United Academy
    • Could make our own code of conduct
    • Make our own Makerspace basic training
  • Keyholder Program
  • Background checks
• Mark Davis no longer a personal guarantor and potential space partner (no beef; just that he’s found his own space)

Events report

• Ongoing weekly events:
  • Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
• Review past & upcoming events
  • LED intro w. Eugene Bright Parade @ Mecca, July 25th. Light attendance but we had the right preparation and material. Another of the same workshop is planned in September.
  • “Small Frames” collab with Radiant Community Arts, August 30th.
  • “Ice-cream day @ ReStore” scheduled for August 24th.
  • Swap Meet planned for September 6th at “Westish” space (Mark Davis hosting, coincides with Warehouse District Art Hop)
  • EMS featured in 2nd Friday Artwalk at Stringfield Yarn Collective August 8th
• Bright Parade: Do we want to participate?
  • We are planning a bike-based, modestly ambitious entry with some lit-up EMS logos in the wheels. Reminder: the parade is September 27th.

New business

• Contacting other makerspaces (to update)
  • Last month scheduled to chat with SnoCo (Seattle) - donated stepper motors and Open Beam
  • Met with OlyMEGA (Olympia) this week
  • Very useful conversations, exploring operating models, policies and building a network of makerspace manager contacts.
  • Suzi will compile notes with main takeaways
• Accepting donations at events
  • Robot arm is electronically & mechanically working. But needs more software work to be event-ready
• We’d like to re-establish contact with the Eugene Science Center (after this rush of events)

Re-opening preparedness

• Lock system: Thomas researching some options for RFID locks with access control
• Updating mission statement, **policies** and other about-us and how-we-roll documents
  • Weekly working sessions planned.
• Suzi has been added to the board of directors page.
• Andrew has given permissions to Sam to admin the wordpress instance
• Sam and Suzi have been reviewing of our operating documents to start updating them (code of conducts, membership details etc.)
• ACTION: Andrew, will we need a staging server so we can experiment and have work-in-progress for these website changes without messing up the live site.
• EMS Revitalization Plan - outline specifics of how we operate, how the makerspace works, our plan to re-open. This should help us clarify our goals and strategies, communicate our intentions to landlords & members
• ACTION: Suzi will make first pass on Google Sheets checklist of To-Do items..
• Zeffy: we need to start moving in.
  • ACTION: Andrew, will ensure at least the board members have working accounts..
  • ACTION: Andrew, will confirm board members have access to Zeffy to make updates..
  • How to migrate people over to Zeffy
    • If integration into keyholder software, make that a requirement

Adjournment

• Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

• Adjourned 19:37pm