EMSBoDMeetingMinutes010826

Eugene Maker Space Board of Directors meeting January 8th, 2026

Call to order

• Time: 6:04
• In attendance: Sam Troy Suzi Andrew Viktor Thomas

Approve this agenda

Motion: Sam moved that the EMS Board of Directors shall: Approve the agenda as presented.
Seconded by Troy. Motion passes, unanimously.

Approve previous minutes:

Last month’s minutes are published on the wiki at:

• https://wiki.eugenemakerspace.com/EMSBoDMeetingMinutes121825

Motion: Sam moved that the EMS Board of Directors shall: approve the minutes as recorded.
Seconded by Thomas. Motion passes, unanimously.

Reports

President’s report

• Nothing to report

Secretary’s report

• Address change status?
  • Should be in effect and good for 1 year from when it was submit. We received paperwork from USPS about the address change since the last meeting.
  • State has been updated as of filing our annual renewal.
  • Federal will be updated upon filing taxes this month
• Renewal with OR Secretary of State?
  • Renewal has been performed. Confirmation # 162725984
• Annual Filing Requirements:
  • Oregon Secretary of State: https://secure.sos.state.or.us/cbrmanager/index
  • IRS: https://sa.www4.irs.gov/epostcard/
  • Oregon Department of Justice: https://www.doj.state.or.us/charitable-activities/

Treasurer’s report

Current Available Account Balances

• Bank: $8,221.35
• Paypal: $7,343.92
• Patreon: $0.00

Current Membership Counts

• Members (Patreon): 39 (+2)
  • Average Monthly Income: $1,665.00 before fees (approx 7.7%)
  • Average Monthly Income: $1,536.75 after fees
  • One paid member cancelled, two new paid members joined.
  • One paid member upgraded tiers to $35 Member
  • $100 Super Makers: 3
  • $70 Family Makers: 2
  • $50 EMS Makers: 10
  • $45 EMS Members: 11
  • $35 EMS Members: 4
  • $10 Community Supporters: 9

Recurring Outgoings

• Rent - $1800
• Utilities - $319.36 (We only have one bill to go on so far)
• Internet - $118.56
• Insurance - $97.53

Finance Summary

$15,565.27 - Total Available Balances $ 6,482.87 - Unspent Buildout Budget (according to Tracking Spreadsheet) $ 9,082.40 - Remaining Account Balance Total Monthly Profit/Loss $(798.2)

Events report

• Ongoing weekly events:
  • Mod your Makerspace events at the new space in our Open Snack/Hack slot on Tuesday evenings. The task list and objectives are reviewed and folks are invited to help make it happen.
  • Cozy Crafting still at Portal Tea every other Sunday
• Review past & upcoming events
  • Maybe add a monthly happy hour event at Play or elsewhere **Viktor taking this on**

New business

• Formalize any roles/role changes for the board members
• OCCU account access: Thomas is now a signer and has a debit card. Anyone else?
  • Need to remove Ben still.
• Safe keys: Troy has made copies. Sam has a couple more to distribute
• Wiki: Sam updated the mediawiki instance, so we now have access to new themes, extensions etc. The issue with missing images on wiki is fixed.

New space build-out and re-opening

• Fire marshal inspection - mixed messages from landlord. Originally we were encouraged to do this, but now we hear some concerns about getting permits and inspections?
• Fire inspection readiness list is complete, posted in the space and in use
• Electrical work: Thomas to report on status and plans
• Lockout tag out kit for safety
• When will we open? This is partly contingent on the decision about the fire inspection. Tentatively soft launch date first week in February
• MemberMatters
  • ACTION: Sam will get an outline of what functions MM will provide from rrix and next steps to allow member sign up and the onboarding flow..
• Open Hours Calendar:
  • New google calendar and “appointment schedule” in progress (Sam). Should give us a way for keyholders to claim slots (blocks of 2hrs, between 10am and 10pm each day for now) and to create a read-only view we can post on our website, print out etc.
  • Soliciting donations
  • Check in on our budget (Troy). Does Makerspace Improvement Budget include everything spent to-date?
    • Everything ordered on the Amazon account has been accounted for.

Adjournment

• Motion: Andrew motions we adjourn moved that the EMS Board of Directors shall: .
  Seconded by Sam. Motion passes, unanimous.
• Adjourned ___