Eugene Maker Space Board of Directors meeting September 18th, 2025

Call to order

Motion: Sam moved that the Eugene Makerspace Board of Directors Approve the agenda as presented.

The motion was seconded by Andrew.

Motion passes, the vote was approved unanimously.

Last month’s minutes are published on the wiki at:

Motion: Sam moved that the Eugene Makerspace Board of Directors approve the minutes as recorded.

The motion was seconded by Suzi.

Motion passes, the vote was approved unanimously.

Previous action to update members about recent location hunting news: Grimes, 28th St, etc.:
- Posted update to Patreon: https://www.patreon.com/posts/its-august-what-136432994
Ongoing partnerships and conversations with Bright Parade, Shift Cycles, ReStore.
- We are listed as a partner with the Bright Parade, showing up in ads, etc.
We are working with Mark Davis and his “Westish” space, which is hosting our Bright Parade float build.

Previous action: Andrew, Confirm we are up to date with the DOJ - We are up to date!

Total - $24,232.24

3890 West 1st status and next steps: We have signed a 1-year lease at this location. It is approximately 1800 square feet, with both front-office and warehouse space.

Ongoing weekly events:
- Regularly scheduled events: Open Snack @ Play every Tuesday. Cozy Crafting every other Sunday, small but steady attendance
Review past & upcoming events
- Workshop w. Eugene Bright Parade @ LookOut, Aug 12th.
- “Small Frames” collab with Radiant Community Arts, August 30th.
- “Ice-cream day @ ReStore” August 24th.
- Swap Meet September 6th at “Westish” space (Mark Davis hosting, coincides with Warehouse District Art Hop)
- Workshop w. Eugene Bright Parade @ Mecca, Sept 12th.
Bright Parade
- Entry planning and building getting started this weekend @ westish. Reminder: the parade is September 27th.

ACTION: Suzi will compile notes with main takeaways from our conversations with other makerspaces.
Accepting donations at events
- Robot arm is electronically & mechanically working. But needs more software work to be event-ready
We’d like to re-establish contact with the Eugene Science Center (after this rush of events)
We have registered euglink.org to host a URL shortener (for NFC, QR codes). A container has been prepared based on the open source Kutt project and needs review and deploying when time permits. Github repo is at: https://github.com/sfoster/kutt
Motion: Sam moved that the Eugene Makerspace Board of Directors proposes a budget $200 towards the Bright parade float build.

The motion was seconded by Andrew.

Motion passes, the vote was approved unanimously.

Lock system: Thomas researching some options for RFID locks with access control
Updating mission statement, **policies** and other about-us and how-we-roll documents
- Suzi has created an EMS Revitalization Plan document, which has been the jumping off point for discussions about code of conducts and other expectations of members
IT tasks:
- Can we share the AWS credentials to spread the load of the various IT tasks we have coming up?
- ACTION: Andrew, will we need a staging server so we can experiment and have work-in-progress for these website changes without messing up the live site.
- ACTION: Suzi will make first pass on Google Sheets checklist of To-Do items..
MemberMatters
- Instance stood up by Rob and rrix. Andrew also investigating.
ACTION: Troy will create letter soliciting donations..
- Will get feedback from Board before sending to companies.

Motion: Sam motions we adjourn moved that the Eugene Makerspace Board of Directors .

The motion was seconded by Troy.

Motion passes, the vote was approved unanimously.